Description The City of Fremont's Finance Department is recruiting for: Budget and Treasury Division Manager (Finance Operations Manager) VIEW OUR RECRUITMENT BROCHURE The Department The Finance Department is responsible for providing quantitative financial information, policy analyses, and recommendations that help the City Council and all City departments make decisions about how to best allocate the resources available to the City. First Review of Applications The first review of applications is October 7, 2024 at 12:00 p.m. PST. This recruitment may close without notice after this date so interested applicants are encouraged to apply immediately. A resume, cover letter, and supplemental questionnaire (part of the online application) must be submitted with the completed City application. To be considered for this outstanding employment opportunity, please complete an application online by clicking "Apply" just above this box. Selection Process The process may include individual and/or panel interviews, professional reference checks, fingerprint check for criminal history and other related components. Only those candidates who have the best combination of qualifications in relation to the requirements and duties of the position will continue in the selection process. Meeting the minimum qualifications does not guarantee an invitation to participate in the process. Reasonable Accommodation Human Resources will make reasonable efforts in the examination process to accommodate persons with disabilities. Please advise Human Resources of any special needs a minimum of 5 days in advance of the selection process by calling (510) 494-4660 or emailing humanresources@fremont.gov. Contact Us For additional information, please contact Human Resources Department at: humanresources@fremont.gov. The information contained herein is subject to change and does not constitute either an expressed or implied contract. _______________________________________________________________________________ Finance Operations Manager Class Specification Under the general direction of the Finance Director/Treasurer, plans, organizes and directs one or more sections of the Finance Department, which includes the functions of accounting, accounts payable/purchasing, budget, revenue, and treasury. The Finance Operations Manager serves as a member of the department's management team. Class Characteristics This is a management classification in the Finance Department responsible for managing the operations of one or more sections of the Finance Department, which includes the functions of accounting, accounts payable/purchasing, budget, revenue, and treasury. Incumbents must have the ability and flexibility to apply their skills to effectively manage all functions and to be assigned to manage any section from time to time. This classification is distinguished from the department head in that the latter is responsible for planning, organizing and directing all financial services for the City. The Finance Operations Manager exercises direct supervision over professional, technical and/or support staff and may act as Finance Director in the latter's absence. Essential Functions Duties common to all functions: * Develops and implements operational performance measurement tools and standards in partnership with City departments. * Assists in development of the departmental budget, goals and objectives. * Represents the Finance Department on city wide special project teams. * Directs and/or participates in special projects. * Ensures compliance with legislative, regulatory and judicial mandates, regulations and professional standards. * Prepares, issues, and recommends contracts for financial services. * Researches and directs development, implementation and enhancement of automated financial information systems. * Selects, trains and develops staff. * Assists with proposal costing during labor negotiations. Accounting: * Directs the preparation of interim and annual financial reports in accordance with generally accepted accounting principles and standards. * Manages both internal and external audits by coordinating the preparation of schedules, information and general access to records. * Oversees the development, implementation and revision of accounting systems, procedures and financial controls within the Finance Department and other departments throughout the City. * Serves as the technical resource in accounting, auditing and automated financial reporting systems to both Finance and other City departments. * Interacts with internal and external audit staff in reviews of accounting systems and controls. * Directs the maintenance of financial transaction records, and verification of bank statements. Accounts Payable/Purchasing: * Manages several major transaction systems within the Finance Department including Accounts Payable and Purchasing. * Provides city wide management and oversight of the purchasing and procurement functions and systems. * Ensures disbursement of City funds is properly accounted for and in accordance with budgetary authorities and legal requirements. Budget: * Plans, organizes and administers the general fund, capital improvement and cost center budgets' preparation process, including the creation, preparation, modification, maintenance and analysis of the City's five-year operating budget forecast. * Provides leadership and technical assistance to the budget team including the City Manager's Office, Finance and Human Resources Departments. * Presents budget information to the City Manager, Executive Management team, City Council, Public and all City departments. * Directs compilation of data based on statistical studies and analyses of past and current years to justify fund requests. * Ensures the interests of the City Council, City Manager and the Finance Department are met during the budget process. * Ensures integration of the budget and the strategic plan. * Develops budget policies and procedures. * Trains departments on current budget preparation procedures. * Reviews and revises the budget documents including the budget manual and published budget document. * Prepares analysis of budget variances and forecast expenditures for departments and the City. * Facilitates the development and implementation of enhanced and innovative budgeting techniques. Revenue: * Oversees central cashiering and the collection of business taxes, locally assessed taxes and charges. * Researches revenue trends and recommends revenue enhancing strategies. * Directs the transportation and delivery of City monies. * Oversees administration of revenue-related ordinances, including the business tax ordinance and the transient occupancy tax ordinance. Treasury: * Oversees and monitors investment of City funds. * Directs the maintenance of financial transaction records, verification of bank statements, and the transportation and delivery of City monies. * Directs the preparation of the monthly Treasurer's report. * Develops and implements complex financial models for analysis and presentation of financial information. * Ensures compliance with bond documents and covenants for all City- and Agency-issued debt. * Manages the preparation of documents needed to issue long-term debt. Marginal Functions * Performs other duties as assigned. Minimum Qualifications Knowledge, Skills and Abilities Knowledge of: Principles and practices of generally accepted accounting principles and practices applicable to local government agencies; manual and automated financial accounting and information systems; accepted accounting procedures and practices in cash handling; internal financial control processes; the principles and practices of public administration relating to finance, budgeting, accounting and financial services in the public sector; budget preparation and administration; principles and practices of capital budgeting and the relationship between operating and capital budgets; state of the art budgeting techniques and issues; principles and practices of policy development and implementation; performance-based budgeting; revenue forecasting; financial controls systems and methodology; laws, rules and regulations that apply to local government fiscal operations; sources of revenue and expenditures typical of local government; manual and automated financial information systems; principles and practices of management, training and performance evaluation; group dynamics; principles and practices of leadership, motivation, team building and conflict resolution; principles and practices of organizational analysis. Skill in: Planning, coordinating, prioritizing, training, directing and evaluating the work of others; preparing and reviewing detailed and complex financial and accounting reports; leading and motivating assigned staff; interpreting, preparing and presenting City, Department and Division proposals, policies, procedures and reports in a clear and concise manner to coworkers, the Director and other City management staff; using an automated financial information system; preparing budgets and budget related reports; analyzing and monitoring financial data; monitoring and evaluating information services systems used within the Finance department. Ability to: Use modern office equipment and technology including automated financial systems; develop and explain financial analyses; maintain accurate records; develop and implement operational policies and procedures; analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals; understand, interpret, apply and explain laws, regulations, policies and professional practices governing the City's financial practices and procedures; interpret political and administrative direction and incorporate into operational policy and procedures; research regulations, procedures and technical reference materials; develop and explain summaries of financial analyses; plan, organize and prioritize work assignments; recognize and respect limits of authority and responsibility; make formal and informal presentations; supervise, train and evaluate personnel; gain cooperation through discussion and persuasion; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships City wide. Incumbents must possess the physical and mental capacity to work under the conditions described in this document and to perform the duties required by their assigned position. Education/Experience Any combination of education and/or experience that has provided the knowledge and skills necessary to satisfactory job performance would be qualifying. A typical way to obtain the required knowledge and skills would be: Possession of a Bachelor's Degree in Accounting, Economics, Finance, Public or Business Administration and five (5) years progressively responsible experience, including one year of supervisory experience, with public agency financial and/or budgetary systems. A Master's Degree or CPA may be substituted for one year of experience. Possession of a Master's degree or CPA is highly desirable. Licenses/Certificates/Special Requirements This classification requires the ability to travel independently within and outside of City limits. Possession of a valid California Class C driver's license is required. Failure to maintain this license will result in discipline up to and including termination. Physical and Environmental Demands Rare = < 10%, Occasional = 11-33%, Frequent = 34-66%, Constant = >66% Sitting: Constant Walking: Occasional Standing: Rare Bending (neck): Occasional Bending (waist): Rare Squatting: Rare Climbing: Never Kneeling: Never Crawling: Never Jumping: Never Balancing: Never Twisting (neck): Rare Twisting (waist): Rare Grasp - light (dominant hand): Rare Grasp - light (non-dominant): Rare Grasp - firm (dominant hand): Rare Grasp - firm (non-dominant): Rare Fine manipulation (dominant): Frequent Fine manipulation (non-dominant): Frequent Reach - at/below shoulder: Rare Reach - above shoulder level: Never Push/pull: Up to 10 lbs. Rare 11 to 25 lbs. Rare 26 to 50 lbs. Never 51 to 75 lbs. Never 76 to 100 lbs. Never Over 100 lbs. Never Lifting: Up to 10 lbs. Rare 11 to 25 lbs. Rare 26 to 50 lbs. Never 51 to 75 lbs. Never 76 to 100 lbs. Never Over 100 lbs. Never Carrying: Up to 10 lbs. Rare 11 to 25 lbs. Rare 26 to 50 lbs. Never 51 to 75 lbs. Never 76 to 100 lbs. Never Over 100 lbs. Never Coordination: Eye-hand: Required Eye-hand-foot: Required Driving: Required (CA Driver's License) Vision: Acuity, near: Required Acuity, far: Not required Depth perception: Required Accommodation: Required Color vision: Required Field of vision: Not required Talking: Face-to-face contact: Required Verbal contact w/others: Required Public: Required Hearing: Normal conversation: Required Telephone communication: Required Earplugs required: Not required Work environment: Works indoors; uses computer monitor; works around others; works alone; works with others. Class Code: 2536 FLSA: Exempt EEOC Code: 2 Barg. Unit: UME Probation: 12 months Rev.: 1/11 The City of Fremont offers a comprehensive benefit package including general and holiday leave as well as medical, dental, vision, life, and long/short-term disability insurance. To view a summary of the benefits the City offers, please visit: City of Fremont Benefits Summary 01 Please be specific in answering the Supplemental Questions as they will be used to evaluate which applications will be given further consideration in the process. Do not answer "see resume" or "see application" as these are not valid answers. Select "Yes" to reflect that you have read and understand this statement. * Yes * No 02 I have attached a cover letter. (You must attach a cover letter in order for your application to be considered complete) * Yes * No 03 I have attached my resume. (You must attach a resume in order for your application to be considered complete) * Yes * No 04 What is your highest level of education? * Did not complete high school or equivalent * High school diploma or equivalent * Some college * Associate's degree * Bachelor's degree * Master's degree 05 If you indicated above that you possess a college degree, please select your major/area of study below: * Accounting * Economics * Finance * Public Administration * Business Administration * Other * I do not currently hold a degree 06 If you marked "Other" in the previous response, please list your degree major/field of study in the space below. If you did not select "Other" in the previous response, please write "N/A." 07 How many years of progressively responsible experience do you have with public financial and/or budgetary systems? * No experience * Less than four (4) years * At least four (4) years, but less than five (5) years * At least five (5) years, but less than seven (7) years * Seven (7) years or more 08 If you selected at least four (4) years but less than five (5) years on the previous question, please indicate below which option you are using to substitute the required five (5) years of experience. * I possess a Master's Degree * I possess a CPA * I do not possess a Master's Degree or a CPA * Not Applicable 09 Please describe your experience in public financial and/or budgetary systems. In your response, please include: the agency/company you worked for, your job title, and the dates of employment. If you do not have experience in this area, please write "N/A." 10 How many years of supervisory experience do you possess? * No experience * Less than one (1) year * More than one (1) year, but less than three (3) years * At least three (3) years, but less than seven (7) years * Seven (7) years or more 11 Please briefly describe your experience supervising, training, and evaluating staff. If you do not have experience in this area, please write "N/A." 12 Do you possess a Certified Public Finance Officer (CPFO), Certified Public Accountant (CPA), Chartered Financial Analyst (CFA), or other relevant Certification or license? * Yes * No 13 If you marked "Yes" in the previous response, please identify which certification(s) or license(s) you hold. If you did not select "Other" in the previous response, please write "N/A." 14 Have you played a leadership role in the budget development process for a public agency (or a major sub-unit)? * Yes * No 15 If you marked "Yes" in the previous response, please briefly describe your experience. If you did not select "Other" in the previous response, please write "N/A." 16 Have you been responsible for developing financial models or forecasting tools? * Yes * No 17 If you marked "Yes" in the previous response, please briefly describe your experience. If you did not select "Other" in the previous response, please write "N/A." 18 Have you been involved in managing the investment of public funds? * Yes * No 19 If you marked "Yes" in the previous response, please briefly describe your experience. If you did not select "Other" in the previous response, please write "N/A." 20 Have you participated in the issuance or ongoing administration of municipal debt? * Yes * No 21 If you marked "Yes" in the previous response, please briefly describe your experience. If you did not select "Other" in the previous response, please write "N/A." Required Question Agency City of Fremont Address 3300 Capitol Ave., Bldg B Fremont, California, 94538 Phone 510-494-4660 Website http://www.fremont.gov/cityjobs