Satellite Biosciences is pioneering the development and implementation of proprietary, off-the-shelf, implantable satellite organs as living therapeutic solutions that can transform the lives of millions of patients who suffer from serious diseases. Building on 25 years of work in award-winning labs at top academic institutions, the platform is supported by a strong IP portfolio and is backed by a top tier syndicate, led by Polaris Partners, Lightspeed Ventures, and aMoon. We are seeking a skilled Temporary Executive Assistant to provide administrative support and execute company events. We're looking for a positive, energetic professional who enjoys wearing multiple hats. The role will help to create and maintain a collaborative work environment, ensuring high levels of organizational effectiveness. This role requires 80% weekly onsite in Watertown and is projected to run from October 01, 2024, to mid-January 2025 with possibility for part-time extension. Responsibilities: Administrative Support * Schedule meetings (internal and external) and provide administrative & scheduling support to three executive team members. * Assist in coordinating logistics for company events. * Keep staff updated on company-wide developments and events via Slack and other appropriate channels. * Welcome and host onsite visitors, guests, and vendors. * Receive & distribute mail, ship express packages. * Route documents to signature & file signed documents as appropriate. * Support ad hoc projects as needed to streamline operational performance across the company. * Manage ordering & stocking of office provisions (e.g., office supplies, kitchen supplies, snacks) and proactively replenish stock as necessary to maintain inventory levels. Accounting and Purchasing * Upload vendor invoices from the AP email to the system * Research and respond to vendor inquiries. * Research and respond to internal inquiries regarding purchase orders & invoices. Required Qualifications & Experience: * 3+ years of relevant experience in executive administration, preferably within the biotech industry. BS degree preferred. * Experience scheduling meetings for diverse high-value external parties such as investors, partners, and board members. * Strong organizational, problem-solving and planning skills in a fast-paced environment. * Polished written and verbal communication skills and the ability to maintain discretion when working with privileged information. Ability to work effectively with staff and external parties at all levels. * Excellent time management, communication, and prioritization skills. * Positive attitude and professional disposition. * Demonstrated flexibility to readily understand priorities and anticipate needs, and the ability to work effectively amidst ambiguity to meet the varying daily needs of the organization. * Proficiency with Google Suite and Microsoft Office. Please submit your resume (.pdf format) to HR@satellite.bio