GENERAL SUMMARY/ OVERVIEW STATEMENT: Under the supervision of Director, and other leadership members, the Administrative Assistant I is primarily responsible for administrative management. She/he performs various administrative and clerical duties required to support the Center for Experimental Therapeutics and Reperfusion Injury workplace infrastructure and associated systems. On an as-needed basis, the Administrative Assistant will also perform other administrative support tasks to assist other staff members. PRINCIPAL DUTIES AND RESPONSIBILITIES: Major administrative responsibilities * Assisting Director, and members of the Serhan lab in collecting and submitting applications of the new CETRI members for BWH and HMS appointments. * Assisting Director in preparing and submitting documents for visa applications of the CET&RI members to the administrator of the Cardiovascular Division. * Assisting Director, in their editorial responsibilities for medical journals (e.g., printout manuscripts that they edit or review, upload the manuscript information on the CET&RI website, mark the due date on the calendar and to-do list, arrange conference calls with editorial office and other editors). * Assisting Director, in managing grant reviews. * Assisting Director, and members of the Serhan lab in managing grant applications by coordinating with a grant manager. * Managing calendars, appointments, and conference calls of Director, * Assisting Director, Co-Director, and other senior members in responsibilities outside CET&RI (e.g., organizing scientific conferences, conference calls with other executive committee members of scientific societies, conference calls with journal editorial offices). * Assisting Director, in travel arrangements (e.g., book flights and hotels, prepare travel itineraries and other travel information, check in for a flight). * Assisting Director, and other senior members of the Serhan lab in reimbursement processes (e.g., travels). * Assisting Director, and other senior members of the Serhan Lab in arranging and setting up video or telephone conferences. * Assisting Director, in communicating with scientific societies, other academic institutions, and companies. * Communicating with investigators and administrators within or outside BWH on behalf of Director, * Assisting in organizing CET&RI seminar series and other seminars and meetings/symposia (e.g., prepare and distribute flyers, prepare speaker's itineraries, send email notifications to CET&RI arrange travels for speakers, catering, create non-employee expense report and submit it on Peoplesoft for honoraria and travel reimbursement for speakers). * Organizing and filing important documents (e.g., certificates for controlled substances registrations) * Communicating with vendors Other administrative responsibilities * Delivering accounts payable information to PHS finance * Greeting and assisting visitors at the security desk of the building or the reception area or the lobby at CET&RI. * Maintaining and ordering office devices and supplies (e.g., copiers, fax machines, printers) * Keeping the office, entrance, lobby area, and break room neat and clean * Coordinating the mail area * Assisting sending, collecting, and delivering faxes & e-mails * Responding to incoming phone calls at the main number * Shipping outgoing mail, overnight delivery, and courier packages Qualifications - External Qualifications * High school Diploma * 1-3 years of relevant work experience is advantageous Skills * Speaking and writing skills in Japanese is advantageous but not essential * Ability to perform administrative work independently under minimal supervision * Outstanding writing and speaking communication in English