Idaho National Laboratory's External Engagement and Communications group is looking for a CONFERENCE COORDINATOR. This is an on-site position and we are surrounded by some of the West's most iconic mountains, rivers and national parks (Yellowstone, Grand Teton)! This position is a ONE YEAR PROJECT HIRE with strong possibilities to become a full time position. Our team works a 9/80 schedule with every other Friday off at our Idaho Falls location. You will report to the Labwide Communication Services Manager and have no direct reports. Responsibilities: As part of the Tours, Protocol and Events team in INL's External Engagement & Communications directorate, the Conference Coordinator will plan and execute complex large-scale conference events for Idaho National Laboratory, which will include events at the INL Meeting Center. Under the direction of the Labwide Communications Services manager, and working with colleagues across the laboratory, the Conference Coordinator will oversee the entire lifecycle of large-scale conference events, including pre-event planning, budget management, logistics, successful event execution, and post-event reporting. The Conference Coordinator will: * Communicate directly with the laboratory staff hosting the visit/the event sponsor throughout the planning process to learn requirements and goals, coordinate visitor list and visit support needs, and ensure all parties understand relevant information and details. * Meet with sponsors, committees, organizations, and senior leaders as necessary to discuss and plan event specifications such as scope, format, budget, administrative details, INL policies and procedures and special requirements. * Work with INL Travel to coordinate transportation and room blocks as needed. * Research and reserve on-site and off-site locations/venues. * Coordinate closely with other departments, including Protocol, Communications, Hospitality, Facilities & Site Services and Safeguards & Security. * Arrange support with venue personnel, caterers, A/V providers, room sets and other necessary services and activities for visits/events. * Coordinate with communications specialists and graphic artists to create both digital and print materials which may include website content for event registration, event signage, posters, name tags, brochures, videos, etc. * Act as primary point of contact for complex conferences and workshops held by INL at the INL Meeting Center and manage all day of event operations. * Perform post-visit tasks promptly such as meeting with sponsors to ensure satisfaction, reviewing invoices, approving payments, and documenting issues and resolutions. * Deliver INL's mission by aligning behaviors, priorities, and interactions with our core values of Excellence, Inclusivity, Integrity, Ownership, Teamwork, Safety. * Ability to work a flexible schedule, sometimes on short notice, including nights and weekends. Key skills/attributes: Ability to: * Multitask * Problem-solve * Meet deadlines * Effectively manage time * Pay attention to detail * Demonstrate soft skills such as empathy, active listening and critical thinking. Minimum Requirements:: Level 2-Bachelor's degree plus 2 years of relevant experience OR advanced degree plus 1 year of relevant experience OR High School Diploma and 8 years of relevant experience in lieu of a bachelor's degree. Level 3-Bachelor's degree plus 5 years of relevant experience OR advanced degree plus 3 year of relevant experience OR High School Diploma and 11 years of relevant experience in lieu of a bachelor's degree. Must have a valid driver's license - duties include driving visitors in a government vehicle. Must have ability to work a flexible schedule, sometimes on short notice, including nights and weekends (early mornings before 7:30 am and late nights after 5:30 pm). Train to become a Purchase-Card holder and manage Purchase-Card account. Budget and stay within per diem when ordering food Must be able to manage several projects at once, work independently, and demonstrate strong analytical and common sense thinking. Must demonstrate flexibility and be able to prioritize work under pressure to meet deadlines. Must have excellent relationship management to diplomatically navigate interfaces with administrative, program, project managers and staff. Must have strong organizational capabilities and the ability to create and work in a team environment. Job Information: Salary EX2-Grade 420 ($54,876-$107,064) Salary EX3-Grade 430 ($63,528-$130,284) Chosen applicants are required to show a demonstrated commitment to valuing diversity and contributing to an inclusive working environment. Multi-Level: This is a multi-level posting and the selected candidate will be placed at the appropriate level dependent on depth and breadth of proven experience and skills. INL is a science-based, applied engineering national laboratory dedicated to supporting the U.S. Department of Energy's mission in nuclear energy research, science, and national defense. With more than 5,000 scientists, researchers, and support staff, the laboratory works with national and international governments, universities and industry partners to discover new science and development technologies that underpin the nation's nuclear and renewable energy, national security, and environmental missions. Growing INL: An Overview of New Facilities and Capabilities INL Mission Our mission is to discover, demonstrate and secure innovative nuclear energy solutions, other clean energy options and critical infrastructure. INL Vision Our vision is to change the world's energy future and secure our nation's critical infrastructure. Selective Service Requirements To be eligible for employment at INL males born after December 31, 1959 must have registered with the Selective Service System (SSS). For more information see www.sss.gov. Equal Employment Opportunity Idaho National Laboratory (INL) is an Equal Employment Opportunity (EEO) employer. It is the policy of INL to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Women and People of Color are strongly encouraged to apply. Reasonable Accommodation We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. Other Information When applying to positions please provide a resume and answer all questions on the following screens. Applicants, who fail to provide a resume or answer the questions, may be deemed ineligible for consideration. INL does not accept resumes from third party vendors unsolicited. Benefits, Salary, and Relocation We have an extremely competitive salary structure and phenomenal benefits. For more information, please visit: https://www.inl.gov/careers/benefits-overview/