Duties Reporting to the Director, performs complex, technical and physical duties as they apply to the following activities: agency records management, warehouse/central receiving functions, and facility management. DUTIES AND RESPONSIBILITIES: * Serves as Agency records management contact responsible for identification and maintenance of all Agency records. * Serves as a liaison between departments and the State Records Center. * Develops and prepares records inventory worksheets for submission to the State Records Commission for evaluation and determination of retention periods, methods of retention, and records schedule numbers. * Coordinates and assists department staff on completion of records transfer sheets and maintains the master files of all agency archived records. * Provides daily upkeep and organization of records storage area. * Serves as coordinator for warehouse shipping/receiving functions. * Processes warehouse paperwork daily. * Logs in receivables in warehouse inventory control system. * Logs in warehouse service request forms. * Maintains the warehouse inventory control system and generates monthly reports of usage. * Performs monthly, quarterly, and annual inventory inspections to maintain accuracy. * Works with agency property control for surplus items. * Reviews written procedures for the facility management procedures manual, all agency emergency and employee safety procedures, and provides general office support activities. * Provides backup assistance for procedures relative to building-wide coordination of disaster/safety plans for emergency evacuations. * Provides back up assistance of duties pertaining to the Agency's telecommunications staff member as needed. * Performs other duties as assigned. Qualifications REQUIRED QUALIFICATIONS: * Bachelor's degree, or, a high school diploma with a combination of four years of education, training and/or experience relevant to records management and/or warehouse operations. (COPY OF TRANSCRIPTS REQUIRED AT TIME OF APPLICATION) * Illinois driver's license. * Warehouse or property inventory experience. * Must possess the knowledge, skills, and abilities to communicate and write effectively. * Excellent organizational skills. * Ability to utilize a computer. * Good interpersonal skills and ability to initiate and maintain sound working relationships with individuals inside and outside of the Agency. * Ability to exercise sound judgement in reviewing and evaluating problems of an operational and procedural nature and make necessary recommendations to management. * Ability to perform physical labor (lift up to 70 pounds). * Ability to operate pallet jack and forklift. PREFERRED QUALIFICATIONS: * Bachelor's degree in Business Administration or Business Management. * Minimum of six months experience in the area of procedure development and/or service coordination. * Prior experience with records management practices and procedures. * Telecommunication knowledge of devices with different connectivity methods. Salary/Benefits UNION: IFSOE DEPARTMENT: Facility Management ANTICIPATED STARTING SALARY RANGE: $46,412 - $56,683 FULL SALARY RANGE: $46,412 - $72,947 OFFICE HOURS: Monday - Friday 8:00 a.m. - 5:00 p.m. How to Apply To view full posting and apply electronically, please visit AGENCY RECORDS OFFICER. Interested parties must submit the required application, cover letter, resume, and transcripts (unofficial until recommended for hire). The subject line should include the position number(s) you are applying for. Email Address careers-spr@isbe.net School District http://www.isbe.net ILearn Link ILearn Report Card Link District Report Card Job Posting Date 8/20/2024 Start Date N/A