Bookmark this Posting Print Preview | Apply for this Job Announcement Details Open Date 10/08/2024 Requisition Number PRN40052B Job Title Graduate Student Coord III Working Title Graduate Student Coord III Job Grade E FLSA Code Professional Patient Sensitive Job Code? No Standard Hours per Week 40 Full Time or Part Time? Full Time Shift Day Work Schedule Summary VP Area U of U Health - Academics Department 00274 - College of Pharmacy Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range $39,000-$56,000 Close Date 01/07/2025 Job Summary With extensive institutional and departmental knowledge, this position works within a graduate program(s) to coordinate a diverse population of students regarding their academic planning and progress. This position will assist the University in promoting a climate of respect and equity that cultivates and sustains transformative practices by forging spaces of possibility where people feel safe, valued, welcomed, and respects all students in their quest for individual success through graduate degree programs. Bachelor's degree or equivalency (one year of education can be substituted for two years of related work experience). 4 years' of related experience. Demonstrated human relations and effective communication skills. Must have a general proficiency with common office databases like Word, powerpoint and Excel Responsibilities 1. Performs administrative tasks to support graduate students. Activities include, but not limited to, record-keeping, program of study coordination, scheduling, course-planning, student progression, graduation tracking. 2. May serve as point of contact for graduate admissions decisions. 3. Actively participates in campus-based professional development communities, including but not limited to GAPA or other relevant campus-based organizations that directly impact their position. Duties include sub-committee chair/participation. 4. Collects and disseminates information to students, faculty and departments about changes in degree requirements or University policies and adjusts advising strategies as appropriate. 5. May chair or participate in search committees for new hires in department, including both staff and faculty roles. 6. Participates in programming communities for students within their area. Including, but not limited to activities such as overseeing a mentoring program, student organization, etc. 7. Advises on graduate committee development. May assign course work for specific program of study and participate in course planning. 8. Provides curriculum feedback at the program level. May submit department curriculum changes to university-wide curriculum tracking. 9. May serve on University committees and makes recommendations that affect curriculum requirements, advising processes and program development and published materials. 10. Participates in recruitment activities for potential graduate student candidates. Processes graduate school applications and coordinates with graduate committees with any interview processes. 11. Assists students with developing a working relationship with faculty in the assigned program. 12. Coordinate and plan events management related to graduate programs, graduate student orientation, graduate conferences, and professional development events. 13. With extensive institutional knowledge, acts as a resource for graduate student roles and is a liaison between the department and the Graduate School on campus. Interprets policies set by the Graduate School to meet the unique needs of the academic program or unit. 14. Coordinate tutoring matches with PharmD students and track success of tutoring program. 15. Use survey tools like Qualtrics and Town Halls, for example, to assess student feedback and success of program initiatives. 16. Coordinates with administration to identify issues with student wellness and mental health. This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job. Minimum Qualifications Bachelor's degree or equivalency (one year of education can be substituted for two years of related work experience). 4 years' of related experience. Demonstrated human relations and effective communication skills Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description. Preferences Type Benefited Staff Special Instructions Summary Additional Information The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules. This position may require the successful completion of a criminal background check and/or drug screen. The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients. All qualified individuals are strongly encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both. To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/ Online reports may be submitted at oeo.utah.edu https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South. Posting Specific Questions Required fields are indicated with an asterisk (*). * * Do you have a related Bachelor's degree or equivalency? (2 years related work experience may be substituted for 1 year of education) * Yes * No * * How many years of related work experience do you have? * Less than 2 years * 2 year or more, but less than 4 years * 4 years or more, but less than 6 years * 6 years or more, but less than 8 years * 8 years or more Applicant Documents Required Documents * Resume * Cover Letter * List of References Optional Documents * Addendum to the University of Utah - Veteran Only - Call 801.581.2169 after submission * Appropriate discharge document (such as a DD-214 - Member Copy 4) - Veteran Only - Call 801.581.2169