The Executive Assistant will provide confidential executive administrative support on-site to the General Counsel and Deputy General Counsel. This role will act as a liaison between the GC and external parties both within and outside of the MassDOT and the MBTA. The position is full-time on-site and responsible for handling a wide range of administrative and executive support related tasks. * Handle general administrative tasks, including filing, copying, distributing mail, booking conference rooms, etc. * Ensure the confidentiality of sensitive legal information. * Answer telephone calls in a courteous and professional manner, transferring calls and recording messages accurately. * Provide dedicated front desk coverage to greet appointments and visitors to the office. * Schedule and coordinate meetings and special projects. * Accompany the GC to meetings as needed. * Maintain the daily and weekly calendar.  * Assist with processing purchase orders for supplies. * Maintain the correspondence log and tickler system and follow up with various other departments to get information and/or written responses for the supervisor's signature, as necessary. * Organize and maintain departmental files and logs relating to projects and personal matters of a confidential nature. * Maintain confidential departmental databases. * Prepare correspondence, respond to e-mails, and assist in the coordination and preparation of meetings and presentations.    * Establish and follow departmental administrative procedures. * Assist in the coordination and preparation of meetings and presentations. * Prepare, revise, and format excel spreadsheets, PowerPoint presentations, and other written documents. Proofread documents and ensure accurate / consistent data prior to distribution. * Attend meetings upon request to record, transcribe and summarize discussion topics for reports and memos. * Establish and sustain relationships with department Senior Staff and other executive offices. * Plan and assist the coordination of events. * Maintains office supplies inventory, order supplies and ensure operation of office equipment. * Handle complex and confidential situations and requests and serve in a highly visible capacity resource for department with candidates, staff, management, and other departments. * Provide support and ad hoc reports from various systems. * Perform all other duties and projects that may be assigned.   Additional responsibilities may include a focus on one or more departments or locations.   See applicable addendum for department or location-specific functions.     * Bachelor's degree from an accredited institution in Business Administration or related field.           * Three (3) years of experience in administration, office management, and/or coordination at multiple levels. * Proficiency in Word, Excel, Database, and PowerPoint applications. * Ability to pass the MBTA's Microsoft Office Professional test for Word and PowerPoint. * Effective communication with customers, employees, internal leaders, vendors, contractors, state, and federal agencies. * Excellent customer service, conflict resolution, negotiation, communication, speaking, writing, proofreading, and time management skills. * Ability to thrive in a fast-paced environment and manage multiple tasks with on-time delivery. * Strong verbal and written communication skills. * Attention to detail and excellent multitasking abilities. * Positive attitude and a willingness to continue learning and growing in the role. * Demonstrated ability to work in an evolving, dynamic, and fast-paced environment. * Effective collaboration skills with a diverse workforce. * A High School Diploma or GED with an additional seven (7) years of directly related experience substitutes for the bachelor's degree requirement.  * An associate degree from an accredited institution an additional three (3) years of directly related experience substitutes for the bachelor's degree requirement.  * A master's degree in a related subject substitutes for two (2) years of general experience.  * A nationally recognized certification, or statewide/professional certification in a related field substitutes for one year of experience.   Preferred Experience and Skills * Administrative experience within a legal, transit or senior executive setting