Summary The Division of Prints and Drawings is responsible for the care, study, and display of prints and drawings belonging to or on loan to the National Gallery of Art, and for the acquisition of prints and drawings appropriate to the collection. The incumbent shares in responsibilities for the permanent collection of Global Modern and Contemporary prints and drawings, performing a variety of duties of an administrative nature for the department. Learn more about this agency Help Overview * Accepting applications * Open & closing dates 04/26/2024 to 05/10/2024 * Salary $68,405 - $88,926 per year * Pay scale & grade GS 09 * Help Location 1 vacancy in the following location: * Washington, DC 1 vacancy * Remote job No * Telework eligible Yes-per agency policy * Travel Required Not required * Relocation expenses reimbursed No * Appointment type Term - * Work schedule Full-time - * Service Competitive * Promotion potential 09 * Job family (Series) 0301 Miscellaneous Administration And Program * Supervisory status No * Security clearance Other * Drug test No * Position sensitivity and risk Non-sensitive (NS)/Low Risk * Trust determination process Suitability/Fitness * Announcement number NGA-24-105-DE * Control number 788509900 Help This job is open to * The public U.S. Citizens, Nationals or those who owe allegiance to the U.S. Clarification from the agency United States Citizens and nationals Help This job is also open in another announcement to: * Individuals with disabilities * Federal employees - Competitive service * Career transition (CTAP, ICTAP, RPL) * Special authorities Help This job is also open in another announcement to: * Individuals with disabilities * Federal employees - Competitive service * Career transition (CTAP, ICTAP, RPL) * Special authorities Help Duties As the Gallery Support Specialist, you will: * Coordinate the day-to-day administrative operations of the department, including but not exclusive to the division's correspondence, communication, travel arrangements and reimbursements (as needed), requisitions and supply needs. Serve as the primary, initial contact with visitors to the department. Screen, route, and respond to telephone calls, routing calls within the department, answering calls requiring general information to the public and, once trained, describes nature of collection to callers. Schedule appointments and meetings for the Curator and other members of the department; reserves meeting spaces and equipment as needed. Escort visitors to and from the study room; arranges parking permits for donors/visitors, etc., and/or NGA transportation, as needed. Facilitate communication on common projects with other Gallery offices. Serve as the department's most proficient computer user and advises others in using the Gallery's standard software, e.g., Outlook for e-mail and scheduling; Word for general documents; spreadsheets using Excel; PowerPoint for presentations; as well as art-related databases. Other database systems used include Concur for travel arrangements, EMS (Event Management System) for booking meeting rooms, and Wrike (for exhibitions, loans, etc.). Utilize the Gallery's comprehensive collections management database, The Museum System ("TMS") or the internal, on-line library system ("Mercury"), in relation to public inquiries, curatorial research and exhibitions. * Coordinate domestic and international travel arrangements and reimbursements for all departmental curators, and occasionally for departmental contractors, visiting scholars, and others, as needed. Prepare all necessary travel requests; secures related transportation and lodging reservations and obtains necessary signatures of approval, ensuring adherence to Federal and other Gallery regulations. * Create and maintain electronic and hard copy files for the department, both general and confidential, including information on collectors, potential donors, and dealers; routine correspondence and business related to the permanent collection; object and special exhibition files; personnel files; financial files. Ensure that files and records are complete, accurate, up-to-date, confidential, and well maintained for immediate retrieval. Archive files, as needed, under the direction of the Curatorial Associate in accordance with Gallery Archives' procedures; in so doing, determines which materials to retain or discard. Demonstrated experience with database and management software, in particular Filemaker Pro and Wrike, art library databases, and bibliographic databases; familiarity with The Museum System (TMS); advanced typing/word processing skills; knowledge of formats used for letters, lists, memoranda, and various reports; and knowledge of the use of automated equipment such as scanners and digital cameras. * Ability to communicate effectively with a wide variety of people, verbally and in writing, in a courteous, tactful, diplomatic, and responsible manner. Help Requirements Conditions of Employment * You must be a United States Citizen. * This employer participates in the e-Verify program. * Males must abide by Selective Service registration requirements. * See "Other Information" section regarding Selective Service requirements. Your resume serves as the basis for qualification determinations and must highlight your most relevant and significant work experience and education (if applicable) as it relates to this job opportunity. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Your resume must include the dates of all qualifying experience (from month/year to month/year) and the number of hours worked/volunteered per week. To ensure compliance with an applicable preliminary nationwide injunction, which may be supplemented, modified, or vacated, depending on the course of ongoing litigation, the Federal Government will take no action to implement or enforce the COVID-19 vaccination requirement pursuant to Executive Order 14043 on Requiring Coronavirus Disease 2019 Vaccination for Federal Employees. Therefore, to the extent a Federal job announcement includes the requirement that applicants must be fully vaccinated against COVID-19 pursuant to E.O. 14043, that requirement does not currently apply. Federal agencies may request information regarding the vaccination status of selected applicants for the purposes of implementing other workplace safety protocols, such as protocols related to masking, physical distancing, testing, travel, and quarantine. Qualifications Candidates must meet the Qualification Standards Handbook requirements for the GS-301-9. A qualified candidate's online application and resume must demonstrate at least one year of specialized experience equivalent to the GS-07 in the Federal service. Specialized experience is at least one year of experience, equivalent in responsibility to the GS-7 grade level in the Federal service, providing principal support for an office in the areas of procurement, purchase card management, travel coordination, administrative support, curatorial assistance, and the ongoing coordination of selected activities. Your application and resume must demonstrate that you possess the following knowledge, skills and abilities (KSAs). Do not provide a separate narrative written statement. Rather, you must show in your résumé how your past work experience demonstrates that you possess the KSAs identified below. If asked to do so, cite specific examples of employment or experience contained in your resume and describe how this experience has prepared you to successfully perform the duties of this position. DO NOT write "see resume" in your application! Those applicants who meet the minimum qualification requirements will be evaluated against these factors to determine the best-qualified candidates. * Analytical and evaluative ability sufficient to assist the Curatorial Associate in preparing materials related to proposed acquisitions for quarterly Board of Trustees meetings and oversee distribution of accurate and complete information to relevant Gallery departments regarding CG programs for inclusion in the Calendar of Events and programs organized by the Division of Education. * Administrative and organizational skills, experience in clerical and administrative support, and understanding of information management, including reception, handling multiple telephone lines, preparing business correspondence, scheduling appointments, and arranging meetings, organizing, and managing paper and electronic filing systems, travel arrangements, expense tracking. * Basic knowledge of the Gallery's overall administrative policies and procedures and federal travel and purchasing regulations. * Demonstrated experience with database and management software, in particular Filemaker Pro and Wrike, art library databases, and bibliographic databases; familiarity with The Museum System (TMS); advanced typing/word processing skills; knowledge of formats used for letters, lists, memoranda, and various reports; and knowledge of the use of automated equipment such as scanners and digital cameras. * Excellent communication skills, verbal and written, and competency in English grammar, spelling, and punctuation is essential. Some knowledge of foreign languages is desirable for reading correspondence and research materials. "Experience" refers to paid and unpaid experience. Examples of qualifying unpaid experience may include: volunteer work done through National Service programs (such as Peace Corps and AmeriCorps); as well as work for other community-based philanthropic and social organizations. Volunteer work helps build critical competencies, knowledge, and skills; and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: Applicants who are referred to the hiring office for selection consideration may be required to submit writing and/or work samples as part of the interview/selection process. If the hiring office decides to request a writing and/or work sample as part of its selection process, the vacancy contact will reach out to you by email to: (1) inform you of this requirement; and (2) provide further instructions. Time-in-Grade: Current Federal employees must meet time-in-grade requirements by the closing date of this announcement to receive consideration under merit promotion procedures. CTAP/ICTAP candidates: To be considered "well qualified" you must meet all of the requirements as described in this section. You must meet all qualifications and eligibility requirements by the closing date of this announcement. Education Although this position does not have a positive education requirement, you may submit copies of your transcripts or a course listing. You must provide documentation supporting your education claims. Education must be obtained from an accredited institution recognized by the U.S. Department of Education. Foreign education must be reviewed by an organization recognized by the U.S. Department of Education. For special instructions pertaining to foreign education and a list of organizations that can evaluate foreign education, see the Department of Education website. Additional information * The National Gallery of Art fosters a diverse and inclusive workplace and is an Equal Opportunity Employer. * More than one selection may be made from this vacancy announcement. * Some positions may require completion of a probationary period of up to 1 (one) year. This appointment may be extended for an additional year. * AN EXTERNAL SELECTED CANDIDATE MUST BE FINGERPRINTED AND RECEIVE A BACKGROUND INVESTIGATION, RESULTING IN A SATISFACTORY SUITABILITY DETERMINATION BEFORE BEING HIRED FOR THIS POSITION. * All males born after December 31st 1959 must abide by laws regarding Selective Service registration. To learn more about this law, visit the Selective Service web page, Who Must Register. If you are not registered and don't have an approved exemption, you will not be eligible for employment with the Federal government. EEO Policy: https://help.usajobs.gov/index.php/EEO_Policy_Statement Reasonable Accommodation Policy: https://help.usajobs.gov/index.php/Reasonable_Accommodation_Policy_Statement Veterans Information: https://help.usajobs.gov/index.php/Veterans_Information Selective Service Registration: http://www.sss.gov/ Read more * Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits. Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above. Your application will be evaluated and rated under the Category Rating and Selection procedures. The quality categories are defined as "Best Qualified", "Well Qualified", and "Qualified". Based on your responses to the job-specific self-assessment questions, eligible candidates are placed for selection consideration into one of three pre-defined quality categories as described below: Best Qualified Category - In addition to meeting minimum qualifications for the position, candidates must fully demonstrate proficiency in all major aspects of the position. Well Qualified Category - In addition to meeting minimum qualifications, candidates must demonstrate proficiency in some, but not all of the major aspects of the position. Qualified Category - In addition to meeting minimum qualifications, applicants must demonstrate a basic level of knowledge, skill and ability of the position. If you are eligible for career transition assistance plans such as ICTAP or CTAP, you must meet the definition of "well qualified" which is defined as having a score of 85 or better. Application of Veterans Preference: The Category Rating Method does not add veterans' preference points or apply the "rule of three," but protects the rights of veterans by placing them ahead of non-preference eligibles within each pre-defined quality category. Preference eligibles who meet minimum qualification requirements and who have a compensable service-connected disability of at least 10 percent (i.e., CPS and CP) must be listed in the highest quality category, except when the position being filled is scientific or professional at the GS-09 grade level or higher. If your resume is incomplete or does not support the responses you provided in your online questionnaire, or if you fail to submit all required documentation before the vacancy closes, you may be rated 'ineligible', 'not qualified', or your score may be adjusted accordingly. You may preview questions for this vacancy. * Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits. Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. * Required Documents As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies. Please carefully review the following list to determine what documentation you need to submit. Some documents may not apply to all applicants. If you are unsure, click the link for each document type to read more. ALL APPLICANTS: You must submit a resume supporting your specialized experience and responses to the online questionnaire. * Your resume should list all work experience (paid and unpaid); you should list the full name and address of each employer. * Your experience listing should show the start and end dates (include month, day, and year); you must also list the average number of hours per week that you worked. * Your resume should also include any education and training you have completed (list the program title, subject area, number of hours completed, and completion date). * For more information about what to include in your resume, please view this USAJOBS Resume Tutorial video on YouTube. * It is important that your resume is complete and thorough. If any of the above information is not included in your resume, we may not be able to fully credit you for your experience. If specific educational requirements are indicated for this vacancy: Documentation verifying your educational claims which can include unofficial transcripts or any report listing institution, course title, credits earned and final grade. Please see the Education section for more information. Current and former Federal employees: Most recent SF-50 (Standard Form 50 - Notice of Personnel Action). To properly verify status eligibility, your SF-50 must show the following. If you do not submit an appropriate SF-50, we cannot verify your status eligibility! * Full position title; * appointment type; * occupational series; * pay plan, grade, and step; * tenure code; and * service computation date (SCD). Displaced Federal employees: To be considered CTAP/ICTAP eligible, you must submit documentation verifying your involuntary separation and CTAP/ICTAP status. Please see the OPM Guide to Career Transition for more information. Veterans: Veteran eligibility documentation (DD-214, VA Letter, Standard Form (SF) 15 as applicable). Please note: If you are a veteran who has not yet been discharged, you may provide a statement of intent to discharge from your agency which will allow you to apply under the (Veterans Opportunity to Work) VOW to Hire Heroes Act of 2011. Persons with Disabilities: Individuals with intellectual disabilities, severe physical disabilities, or psychiatric disabilities may apply for appointment through the Schedule A hiring authority. Certified verification of a disability from a licensed medical professional; a licensed vocational rehabilitation specialist; or any Federal, state, or District of Columbia agency or U.S. territory that issues or provides disability benefits is required. If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating. * How to Apply Click on the "Apply Online" button on the upper right side of the page. * You must have a USAJOBS account and be logged in. * You must have a completed resume. (You may use the Resume Builder in USAJOBS) * You must respond to all applicant assessment questions, carefully following all instructions provided. * You will be able to upload additional supporting documentation, which may include, but not limited to transcripts, notification of personnel actions (SF-50), certifications and verification of veterans status (SF-15, DD-214) The complete application package, including any additional supporting documents required for this position is due in the National Gallery of Art Personnel Office on the closing date of the announcement by 11:59 PM Eastern Daylight Saving Time. NOTE: Applicants who cannot apply on-line must request a hard copy application packet from the Agency Contact listed in the vacancy announcement. Resumes and/or supporting documentation alone will not be considered without the inclusion of a hard copy application packet. The complete package is due no later than 5:30 PM Eastern Daylight Saving Time on the closing date of this announcement. The National Gallery of Art receives many applications for each job. Each application is reviewed carefully which may take a few weeks. You may also check your application status by logging into www.usajobs.gov and selecting the tab "My USAJOBS. Agency contact information Staffing Phone 202-842-6814 Fax 000-000-0000 Email staffing@nga.gov Address National Gallery of Art 4th and Constitution Avenue NW, Washington, District of Columbia 20565 United States Learn more about this agency Next steps After each step in the recruitment process, your status will be updated in our application tracking system. Once this happens, if you have elected to receive e-mail updates, you will be notified through your USAJOBS registered e-mail address. If you have not elected e-mail updates, you can review your current application status in USAJOBS at any time. Please check that your USAJOBS profile contact information is current and correct each time you apply to a job--this will ensure we are able to contact you as quickly as possible. In addition to changing your status online, we will send you e-mail notifications at each major step in the process, to include: application received, eligible or not eligible, referred or not referred, selected or not selected. We expect to make a selection within 30 to 90 days of the closing date of this announcement. * Fair and Transparent The Federal hiring process is set up to be fair and transparent. Please read the following guidance. * Equal Employment Opportunity (EEO) Policy * Reasonable accommodation policy * Financial suitability * Selective Service * New employee probationary period * Signature and false statements * Privacy Act * Social security number request Help Required Documents Please carefully review the following list to determine what documentation you need to submit. Some documents may not apply to all applicants. If you are unsure, click the link for each document type to read more. ALL APPLICANTS: You must submit a resume supporting your specialized experience and responses to the online questionnaire. * Your resume should list all work experience (paid and unpaid); you should list the full name and address of each employer. * Your experience listing should show the start and end dates (include month, day, and year); you must also list the average number of hours per week that you worked. * Your resume should also include any education and training you have completed (list the program title, subject area, number of hours completed, and completion date). * For more information about what to include in your resume, please view this USAJOBS Resume Tutorial video on YouTube. * It is important that your resume is complete and thorough. If any of the above information is not included in your resume, we may not be able to fully credit you for your experience. If specific educational requirements are indicated for this vacancy: Documentation verifying your educational claims which can include unofficial transcripts or any report listing institution, course title, credits earned and final grade. Please see the Education section for more information. Current and former Federal employees: Most recent SF-50 (Standard Form 50 - Notice of Personnel Action). To properly verify status eligibility, your SF-50 must show the following. If you do not submit an appropriate SF-50, we cannot verify your status eligibility! * Full position title; * appointment type; * occupational series; * pay plan, grade, and step; * tenure code; and * service computation date (SCD). Displaced Federal employees: To be considered CTAP/ICTAP eligible, you must submit documentation verifying your involuntary separation and CTAP/ICTAP status. Please see the OPM Guide to Career Transition for more information. Veterans: Veteran eligibility documentation (DD-214, VA Letter, Standard Form (SF) 15 as applicable). Please note: If you are a veteran who has not yet been discharged, you may provide a statement of intent to discharge from your agency which will allow you to apply under the (Veterans Opportunity to Work) VOW to Hire Heroes Act of 2011. Persons with Disabilities: Individuals with intellectual disabilities, severe physical disabilities, or psychiatric disabilities may apply for appointment through the Schedule A hiring authority. Certified verification of a disability from a licensed medical professional; a licensed vocational rehabilitation specialist; or any Federal, state, or District of Columbia agency or U.S. territory that issues or provides disability benefits is required. If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating. Help How to Apply Click on the "Apply Online" button on the upper right side of the page. * You must have a USAJOBS account and be logged in. * You must have a completed resume. (You may use the Resume Builder in USAJOBS) * You must respond to all applicant assessment questions, carefully following all instructions provided. * You will be able to upload additional supporting documentation, which may include, but not limited to transcripts, notification of personnel actions (SF-50), certifications and verification of veterans status (SF-15, DD-214) The complete application package, including any additional supporting documents required for this position is due in the National Gallery of Art Personnel Office on the closing date of the announcement by 11:59 PM Eastern Daylight Saving Time. NOTE: Applicants who cannot apply on-line must request a hard copy application packet from the Agency Contact listed in the vacancy announcement. Resumes and/or supporting documentation alone will not be considered without the inclusion of a hard copy application packet. The complete package is due no later than 5:30 PM Eastern Daylight Saving Time on the closing date of this announcement. The National Gallery of Art receives many applications for each job. Each application is reviewed carefully which may take a few weeks. You may also check your application status by logging into www.usajobs.gov and selecting the tab "My USAJOBS. Read more Agency contact information Staffing Phone 202-842-6814 Fax 000-000-0000 Email staffing@nga.gov Address National Gallery of Art 4th and Constitution Avenue NW, Washington, District of Columbia 20565 United States Learn more about this agency Next steps After each step in the recruitment process, your status will be updated in our application tracking system. Once this happens, if you have elected to receive e-mail updates, you will be notified through your USAJOBS registered e-mail address. If you have not elected e-mail updates, you can review your current application status in USAJOBS at any time. Please check that your USAJOBS profile contact information is current and correct each time you apply to a job--this will ensure we are able to contact you as quickly as possible. In addition to changing your status online, we will send you e-mail notifications at each major step in the process, to include: application received, eligible or not eligible, referred or not referred, selected or not selected. We expect to make a selection within 30 to 90 days of the closing date of this announcement. Read more Fair & Transparent The Federal hiring process is set up to be fair and transparent. Please read the following guidance. * Equal Employment Opportunity (EEO) Policy * Reasonable accommodation policy * Financial suitability * Selective Service * New employee probationary period * Signature and false statements * Privacy Act * Social security number request Print Share * Email * Facebook * LinkedIn * Twitter Help Overview * Accepting applications * Open & closing dates 04/26/2024 to 05/10/2024 * Salary $68,405 - $88,926 per year * Pay scale & grade GS 09 * Location 1 vacancy in the following location: * Washington, DC 1 vacancy * Remote job No * Telework eligible Yes-per agency policy * Travel Required Not required * Relocation expenses reimbursed No * Appointment type Term - * Work schedule Full-time - * Service Competitive * Promotion potential 09 * Job family (Series) 0301 Miscellaneous Administration And Program * Supervisory status No * Security clearance Other * Drug test No * Position sensitivity and risk Non-sensitive (NS)/Low Risk * Trust determination process Suitability/Fitness * Announcement number NGA-24-105-DE * Control number 788509900 This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/job/788509900. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.