Please note: State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. If you are contacted for such information by these methods, or any other method, please verify the identity of the individual before transmitting such information to that person. Note: For questions about the job posting, please contact the agency that posted this position by using the contact information provided on the "Contact" tab for the position. Review Vacancy Date Posted 09/05/24 Applications Due10/04/24 Vacancy ID166909 * Basics * Schedule * Location * Job Specifics * Contact NY HELPNo AgencyBoard of Elections TitleSpecial Assistant - Administrative Specialist Occupational CategoryAdministrative or General Management Salary GradeNS Bargaining UnitM/C - Managerial/Confidential (Unrepresented) Salary RangeFrom $55000 to $75000 Annually Employment Type Full-Time Appointment Type Permanent Jurisdictional Class Exempt Class Travel Percentage 0% Workweek Mon-Fri Hours Per Week 37.5 Workday From 9 AM To 5 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? No County Albany Street Address 40 N. Pearl Street, 5th Floor City Albany StateNY Zip Code12207 Minimum Qualifications • Baccalaureate degree from an accredited college and two years of full-time experience in Business or Public Administration, or related administrative field. or * Associate degree from an accredited college and four years of full-time experience in Business or Public Administration, or related administrative field. Preferred qualifications: * Highly organized and detail-oriented; * Previous public sector experience and experience in an executive office; * Excellent verbal and written skills; * Highly professional in demeanor. Able to interface easily with people at all levels, including state executives; * Proficiency in Microsoft Word, Excel, PowerPoint, Outlook; * Knowledge of Microsoft Office 360 and SharePoint; * Ability to multi-task Duties Description The Special Assistant will provide professional administrative support to executives, program managers and staff by conducting human resources, financial administration, administrative analysis, and management planning. In addition, incumbent will work with considerable independence within the scope of their assignments and will have frequent written and oral communications with a wide variety of people, including executive and management staff, co-workers, representatives at other state agencies, and the general public. Illustrative duties: * Assist with Diversity/Equal Opportunity, MWBE and SDVOB initiatives. * Assist with the Board's Personnel, Human Resource, and Payroll functions as required. * Provide assistance and advice for on-boarding/off-boarding staff. * Assist in preparing and administering the annual budget and financial plan. * Manage purchases and requisitions of goods and services. * Arrange and assist in conducting interviews. * Maintain agency training records. * Prepare procedures to describe, revise and control work activities. * Manage central files, printing, inventory, and other support operations. * Develop and implement record-keeping systems and controls. * Compile data and conduct special studies as needed. * Answer questions and exchange information with staff and management. * Provide functional supervision over work activities and programs. * Assist on all tasks and matters as may be reasonably assigned. Additional Comments What we offer: * Extensive benefits package including paid leave, excellent health, dental, vision and retirement benefits Some positions may require additional credentials or a background check to verify your identity. Name Michelle Loffredo Telephone 518-474-6336 Fax 518-474-1008 Email Address HR@elections.ny.gov Address Street 40 N. Pearl Street, 5th Floor City Albany State NY Zip Code 12207 Notes on ApplyingTo apply, please send resume and cover letter including the Vacancy ID# no later than 10/4/2024. New York State is an Equal Opportunity Employer (EOE)