Department: Kellogg Mgt and Organizations Salary/Grade: EXS/5 Job Summary The Kellogg School of Management at Northwestern University offers eight unique programs to give students an opportunity to engage in learning across disciplines. The Management & Organizations (MORS) program integrates psychological, sociological, economic, and complex systems perspectives on the study of organizations and their members. The MORS faculty are leaders in developing new, evidence-based knowledge about management practice, and in teaching essential management skills to Kellogg students. In addition, MORS research spans a broad range of areas that include innovation, social inequity, social movements, negotiations, ethics, computational social science, culture, conflict resolution, individual and organizational decision-making, social networks, and power. The MORS academic department is also made up of a team of staff members who support these faculty initiatives. The Academic Events Coordinator within the MORS department is responsible for high-level administrative support and client relations to faculty, students, and visitors. The coordinator provides customer service and hospitality, demonstrates creative and flexible thinking, and a collaborative spirit with a desire to learn in an academic environment. Engagement in specialized support, coordination and project management of a variety of administrative processes & logistics associated with academic events including synchronizing annual tenure-line faculty recruiting events, organizing faculty activity reporting, orchestrating research seminars, managing visitor relations including travel and accommodations, and monitoring and tracking PhD student status and progress. The Academic Events Coordinator is focused on delivering hospitality expertise to maximize the research impact of our faculty and scholars. The Academic Events Coordinator is responsible for: Coordinating all logistics for annual faculty recruiting efforts including overseeing the faculty recruiting system. Directly supporting the department manager and faculty recruiting chair throughout the recruitment cycle. Providing high-level hospitality to all recruiting candidates. Working collaboratively with the financial coordinator to ensure timely expense reimbursements Creating and systematizing regular status reporting to the Office of Faculty Affairs. Synchronizing details, aligning units and communicating across various units and teams to produce unified events that support the academic mission of MORS. Creating and preparing faculty information sharing resources such as Google docs, OneDrive and various events coordination platforms Specific Responsibilities: Administration * Manages day to day operations. * Ensures that program/project mission, values, guidelines, policies & procedures are implemented & maintained. * Manages design and development of program databases; compiles & analyzes data; prepares reports. * Reviews processes and recommends changes to incorporate state-of-the-art technology as appropriate into administrative, recruitment, marketing, and educational components. * Identifies service improvement opportunities that will better enable program/project to achieve its goals and objectives. * Acts as liaison to IT to ensure technology systems are properly installed & maintained. Budgets & Financial * Reviews; ensures approval based on alternatives regarding practice & policy; prepares, processes, reconciles & provides receipts (as appropriate) for transactions. * Troubleshoots problems; performs vendor/account research as needed; obtains additional information or provides instruction & guidance by phone, US- or e- * mail from customers/vendors; corrects or escalates. Communication, Outreach & Recruitment * Develops coordinated, consistent marketing and brand messages. * Strengthens partnerships with external resources by defining, promoting and marketing benefits of participation and involvement to the organization. * Creates and nurtures relationships with organizations to develop a network of enthusiastic organizations engaged via active participation in the success of program/project. * Reviews market trends to recommend future plans to increase revenue, participation, engagement, etc. Evaluation * Observes program sessions and interacts with participants for purpose of gaining consumer insight, growing and strengthening program knowledge, and optimizing client satisfaction. * Coordinates the collection, analysis & reporting of required information for surveys, review documents, public information documents, etc. * Analyzes evaluation data from instructors, students, participants, etc. to assist in program/project development and updates. * Implements corrective actions required as a result of surveys or other indicators. Events * Coordinates programming, educational, student, alumni, workshops, meetings, etc. including speakers, agendas, etc. * Develops plans and arranges meetings, workshops, events, etc. designed to exchange information, promote research objectives, and to build internal and * external relationships within NU. * Ensures that event details including communication, venues, presenters, travel arrangements, materials, refreshments and technology are arranged and completed in an appropriate and timely manner. Faculty Support * Coordinates faculty recruitment, appointment & credentialing processes including placing ads, candidate communication & visit. * Provides support for preparation of Promotion & Tenure cases. * Arranges colloquium & seminar coordination, & faculty travel planning. Program Development * Manages program/project curriculum, seminars, presentations, workshops, learning experiences, chat rooms, websites, social networking, etc. based on goals/objectives. * Manages academic quality and continued growth and expansion. * Identifies & obtains external expertise as needed and works with content experts for current and new programs. * Reviews programs/projects to increase efficiencies to support growth. * Manages speaker selection, communication, and topic development. * Leads program/project updates and improvements. Regulatory Compliance * Ensures compliance with all necessary organizations. * Prepares documentation as required. * Interfaces with accreditation bodies. * Acts as the regulatory and compliance officer. Strategic Planning * Administers & maintains existing strategic plans. * Participates with area/unit senior staff in the conceptualization, development and presentation of materials used in functional operations. Student Support * Completes program/project logistical details such as scheduling, curriculum, facilities, technology, registration, enrollment, audits, etc. * Implements strategy regarding structure, process, & staff support of students in compliance with NU policy. * Resolves administrative issues (RAS forms, stipends, monitors fellowships, etc.) * Organizes new student activities. Supervision * Supervises 1-2 staff &/or provides work direction. * Performs other duties as assigned. Minimum Qualifications: (Education, experience, and any other certifications or clearances) * Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience. * 1 year program/project administration or other relevant experience. Minimum Competencies: (Skills, knowledge, and abilities.) * Advanced knowledge of Microsoft Word, Excel, Outlook email, PowerPoint and database software programs. * High level customer service and client relationship management * Outstanding organization, time management and communication skills * Excellent written and verbal communication skills. * Comfortable working in a team environment. Preferred Qualifications: (Education and experience) * Higher education or hospitality industry experience. * Experience using Airable Preferred Competencies: (Skills, knowledge, and abilities) * Project management experience Target hiring range for this position will be between $55,000 - $65,000 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data. Benefits: At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more. Work-Life and Wellness: Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities and adopt and maintain healthy lifestyles. We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more. Professional Growth & Development: Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more. Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the COVID-19 and Campus Updates webpage. The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today. Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on EEO is the Law. #LI-AS1