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Review Vacancy Date Posted 09/04/24 Applications Due09/25/24 Vacancy ID166758 * Basics * Schedule * Location * Job Specifics * Contact NY HELPNo AgencyEducation Department, State TitleSpecial Assistant, Box OCE-1426/13503 Occupational CategoryNo Preference Salary GradeNS Bargaining UnitM/C - Managerial/Confidential (Unrepresented) Salary RangeFrom $111925 to $141439 Annually Employment Type Full-Time Appointment Type Permanent Jurisdictional Class Competitive Class Travel Percentage 0% Workweek Mon-Fri Hours Per Week 37.5 Workday From 9 AM To 5 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? No County Albany Street Address Office of Cultural Education City Albany StateNY Zip Code12234 Minimum Qualifications MINIMUM QUALIFICATIONS: Candidates must have a bachelor's degree or higher AND a minimum of five years of administrative management and/or budgetary experience. The ideal candidate for this position will possess proven leadership skills, the strong ability to problem solve and multi-task, have exceptional written and verbal communications skills as well as a proven track record of successfully executing complex systems and projects. Strong experience and background in cultural institutions is desired. Duties Description The New York State Education Department's Office of Cultural Education (OCE) is seeking applicants for the position of Special Assistant which will serve as the Director of Operations for the Deputy Commissioner for OCE. OCE consists of three collecting institutions: State Library, State Museum, and the State Archives. These three institutions collect, preserve, and make available over 200 million specimens, documents, books, manuscripts, and other cultural materials. In addition, OCE includes the Office of Public Broadcasting and Educational Television and the New York State Summer School of the Arts. Duties of this position include, but are not limited to, the following: * Develop, oversee and monitor the Office's federal, State and special revenue budgets and expenditure plans and serve as the liaison with the Office of Financial Administration; * Serve as the liaison with the Office of Human Resources Management by overseeing personnel activities, identifying staffing priorities and overall staffing plans for over 300 employees; * Work closely with leadership in the State Library, State Archives and State Museum to support program priorities and ensure that programmatic needs are sufficiently addressed; * Provide guidance and develop OCE's legislative initiatives and proposals and build relationships with key external partners and stakeholders; * Review, evaluate and monitor internal business processes with the goal of improving efficiency, service delivery, adequate stewardship capacity for collections, and promoting strong internal controls; * Engage in procurement development and oversee contracting monitoring; * Manage the OCE Administration Services Team; * Provide policy development advice and guidance to the Deputy Commissioner; * Represent the Deputy Commissioner when appropriate, including serving as a member of the leadership team in the Deputy Commissioner's absence and as a member of SED-wide workgroups; and * Support the design and implementation of technology solutions that support the business needs of OCE's programs. Additional Comments CONDITIONS OF EMPLOYMENT: This position is in the exempt class and the incumbent will serve at the discretion of the Commissioner of Education. Filling of this position is contingent upon Division of Budget approval. Salary will be commensurate with Education and Experience. APPLICATION: Qualified candidates should send a resume and letter of interest by September 25, 2024, to jobs@nysed.gov (email submissions are preferred). Your resume must clearly indicate how you meet the minimum qualifications for this position. You must include the Box number (OCE-1426/13503) of the position in the subject line of your email and cover letter to ensure receipt of your application. Links to application materials will not be accepted (i.e., Google Docs). Your social security number may be required to confirm your eligibility and/or verify NYS work history. New York State Education Department (NYSED) is an equal opportunity/affirmative action employer. NYS Human Rights Law prohibits discrimination because of age, race, creed, color, national origin, sexual orientation, military status, sex, disability, predisposing genetic characteristics, marital status, domestic violence victim status, gender identity, prior conviction records, prior arrests, youthful offender adjudications, or sealed records. Interested in a job with New York State, but don't know where to start? Visit these links for information on working for New York State: * https://www.cs.ny.gov/jobseeker/ * https://www.cs.ny.gov/pio/publications/gettingajob.pdf Generous benefits of working for New York State, including, but not limited to, the following: Holiday & Paid Time Off * Thirteen (13) paid holidays annually. * Thirteen (13) days of paid vacation leave in year one, increasing to 20+ days with additional years of service. * Five (5) days of paid personal leave annually. * Thirteen (13) days of paid sick leave annually for PEF/CSEA and eight (8) days paid sick leave annually for M/C. * Annual professional leave and educational leave opportunities for eligible staff. Health Care Benefits * Eligible employees and dependents can choose from a variety of affordable and generous health insurance programs. * Family dental and vision benefits at no additional cost. Additional Benefits * Enrollment in the New York State pension system which has earned the distinction of being one of the best-managed and best-funded plans in the nation OR Optional Retirement Defined Contribution Plan with 8% salary match (eligibility requirements apply). * NYS Deferred Compensation and an exclusive 403(b) Optional Retirement Savings Plan. * Paid Parental Leave for all employees and Paid Family Leave (M/C Only). * Public Service Loan Forgiveness (PSLF). * Opportunities for telecommuting. * Eligibility for various life insurance options. Some positions may require additional credentials or a background check to verify your identity. Name Office of Human Resources Management Telephone (518) 474-5215 Fax (518) 486-5631 Email Address jobs@nysed.gov Address Street NYS Education Department 89 Washington Avenue, Room 528 EB City Albany State NY Zip Code 12234 Notes on ApplyingAPPLICATION: Qualified candidates should send a resume and letter of interest by September 25, 2024, to jobs@nysed.gov (email submissions are preferred). Your resume must clearly indicate how you meet the minimum qualifications for this position. You must include the Box number (OCE-1426/13503) of the position in the subject line of your email and cover letter to ensure receipt of your application. Links to application materials will not be accepted (i.e., Google Docs). Your social security number may be required to confirm your eligibility and/or verify NYS work history.