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Review Vacancy Date Posted 07/17/24 Applications Due08/01/24 Vacancy ID163445 * Basics * Schedule * Location * Job Specifics * Contact NY HELPNo AgencyHomeland Security and Emergency Services, Division of TitleSpecial Assistant (OCT Chief of Staff) Occupational CategoryOther Professional Careers Salary GradeNS Bargaining UnitM/C - Managerial/Confidential (Unrepresented) Salary RangeFrom $123793 to $156224 Annually Employment Type Full-Time Appointment Type Permanent Jurisdictional Class Exempt Class Travel Percentage 25% Workweek Mon-Fri Hours Per Week 37.5 Workday From 8 AM To 5 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? Yes County Albany Street Address 1220 Washington Ave Bldg 7A City Albany StateNY Zip Code12226 Minimum Qualifications Must have a minimum of 15 years of relevant emergency management experience in a police, fire, or other first responder agency. A bachelor's degree may substitute for four years of experience. Must have demonstrated ability to interact with relevant stakeholders, including during time of an emergency, including members of the public, Federal, State, County, and Local first responders, and emergency management officials, public/elected officials, and the media. Ability to manage and lead high profile projects and programs. Ability to respond to Executive and external stakeholder requests for information during ongoing operations. Must have excellent communication skills, good judgement, and ability to prioritize. Must have emergency communications administration and management experience, including knowledge of public safety functions and public safety communication's environment, demands, requirements, procedures, and systems; and Must have demonstrated experience working with counterterrorism and antiterrorism professionals and organizations. Duties Description Under the direction of the Director Office of Counter Terrorism, the Special Assistant (OCT Chief of Staff) will coordinate a variety of activities supporting the program's operational and strategic planning initiatives, and exercise independent judgment and initiative in the performance of a wide variety of complex tasks in support of program and agency effectiveness. Duties include, but shall not be limited to the following: * Compiles and analyzes critical data regarding current programmatic operations, effectiveness of the functionality of systems and protocols in place, the organizations capacity to manage current workload and responds to and implements State and federal mandates and new initiatives. * Develops operating goals based on strategic plans, service commitments, executive and legislative initiatives and accepted standards. * Develops, establishes and implements administrative/operational procedures and policies. Consults with the DHSES Office of Administration and Finance on all staffing, employee relations, employee development, budget and finance issues. * Provides advice and guidance to program staff on setting up and executing programs/plans/tasks and responsibilities in compliance with new legislation, Executive directives, the DHSES strategic plan, operations, policies, processes and procedures. * Develops and implements performance measures to assess and evaluate organizational effectiveness. * Coordinates, plans and develops program content for industry wide conferences, meetings and seminars. * Accompanies the Director during activations, on site visits and to meetings and conferences providing support information and advice ensuring established protocols are carried out and new protocols developed as required. * Participates in intra/inter organization wide meetings, project and study groups, acting as program/agency representative as assigned. * Reviews, clarifies and interprets confidential policy matters and highlights key points for review. * Plans, coordinates and monitors on-going projects, major program plans and activities of interest and concern. * Establishes milestones and schedules, maintains contact with unit managers and coordinates activities with a broad range of organizations and stakeholders including State, federal and local governments and private sector partners as required. * Prepares, reviews and coordinates correspondence, background summaries, briefings and confidential memoranda for the program Director, Commissioner, the Executive Chamber, legislature and other agencies regarding critically sensitive issues often under extreme time constraints. * Systematically researches and identifies opportunities for program outreach and strategic program development. * Identifies critical technology, systems and communications required to execute plans, revises criteria to requirements and provides clarification of program personnel on roles and responsibilities. * Develops, analyzes and prepares data and recommendations for short- and long-range plans and requirements to increase program capacity, effectiveness, governance and delivery. * Investigates complex complaints and recommends corrective actions as necessary to resolve issues. * Undertakes special and confidential assignments for the program director, Commissioner and executive staff as assigned. * Supports emergency activation planning and operational activities, communicate with a dive4rse group of internal and external stakeholders, coordinate staff support as needed and resolve real time issues. * Performs all supervisory tasks as required. * Approximately 25% travel is required. * Performs other duties as required. Additional Comments NOTE: Support of operations during times of emergency and disaster from State Emergency Operations Center (EOC), state field offices and/or local deployments may be required, which would result in a change and/or increase in working hours, locations and/or duties. NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency's Telecommuting Program Guidelines. Some positions may require additional credentials or a background check to verify your identity. Name Human Resources/EW Telephone 518-486-5700 Fax 518-485-8432 Email Address HRresumes@dhses.ny.gov Address Street NYS Division of Homeland Security and Emergency Services, HRM 1220 Washington Ave., Building 7A City Albany State NY Zip Code 12226 Notes on ApplyingPlease submit a resume and cover letter detailing how you meet the minimum qualifications. Indicate the Position Title & Vacancy ID 163445 in the subject line of your application email to HRresumes@dhses.ny.gov.