Summary This position is located in the Department of Homeland Security (DHS), Office of the Secretary/Office of the Executive Secretary (ESEC). The primary purpose of this position is a peer capacity to the Director of the Secretary's Briefing Staff, the Director of Congressional Actions and the Director of Correspondence Operations. Non-BU: This is a non-bargaining unit position. Learn more about this agency Help Overview * Accepting applications * Open & closing dates 09/13/2024 to 09/19/2024 This job will close when we have received 100 applications which may be sooner than the closing date. Learn more * Salary $165,964 - $191,900 per year * Pay scale & grade GS 15 * Help Location 1 vacancy in the following location: * Washington, DC * Remote job No * Telework eligible Yes-as determined by the agency policy. * Travel Required Occasional travel - You may be expected to travel for this position. * Relocation expenses reimbursed No * Appointment type Permanent * Work schedule Full-time * Service Competitive * Promotion potential 15 * Job family (Series) * 0301 Miscellaneous Administration And Program * Supervisory status Yes * Security clearance Sensitive Compartmented Information * Drug test Yes * Position sensitivity and risk Special-Sensitive (SS)/High Risk * Trust determination process * National security * Financial disclosure No * Bargaining unit status No * Announcement number IMP-12523733-24-OS * Control number 809585100 Help This job is open to * Internal to an agency Current federal employees of this agency. Clarification from the agency Current DHS Headquarters (HQ) employees serving under a career or career-conditional appointment in the competitive service. You must submit an SF-50 that shows you currently work for DHS HQ. Help Duties As a Assistant Executive Secretary of Coordination, GS-0301-15, your typical work assignments may include: * The Incumbent must establish close working relationships with the NSS and other executive offices within the White House. The Incumbent should also establish contacts within DHS components and develop DHS policy position knowledge. The Incumbent will be charged with establishing and formalizing the DHS processes and guidelines for handling NSS and other White House actions. * The Incumbent will also serve as a direct report to the Deputy Executive Secretary for daily preparation of the Secretary and Deputy Secretary's unclassified briefings to include leading the assignment and preparation of all briefing materials of the highest quality and timeliness. * The Incumbent also provides overall management of the section. Incumbent will liaison with senior-level DHS and interagency officials on a range of sensitive homeland security and national security issues of the highest importance to the Department. As a member of the Executive Secretariat leadership, the incumbent will participate in strategic planning efforts to further enhance the Department's decision-making operations. * The Incumbent is responsible for the establishment of goals and performance management of subordinate staff in the briefing book coordination and the White House and Interagency staff section of ESEC. The Incumbent works collaboratively with the Administration, Budget and Logistics Section of ESEC to identify and update appropriate goals on an annual basis and ensures the timely completion of performance evaluations. This announcement will be open for 5 business days OR until the first 100 applications have been received, whichever happens first. View common definitions of terms found in this announcement: Common Definitions. Help Requirements Conditions of Employment * You must be a U.S. citizen to apply for this position. * Males born after 12/31/1959 must be registered for Selective Service. * You must successfully pass a background investigation. * You must submit to a pre-employment drug test. This is a Drug Testing Designated Position (TDP) and is subject to random testing. * You must meet time-in-grade requirements. * You may be required to serve a one-year supervisory probationary period. * Applying to this announcement certifies that you give permission for DHS to share your application with others in DHS for similar positions. * Must be able to obtain and maintain a Top Secret / Sensitive Compartmented Information (SCI) Security Clearance. * Must be able to obtain and maintain a Top-Secret Security Clearance. Qualifications Specialized Experience To qualify for this position at the GS-15 level, you must possess at least one (1) year of specialized experience equivalent to the GS-14 grade level in Federal Service or private/public sector equivalent experience. For this position, specialized experience is defined as: * Skill of independent writing and editing, such as business communications, white papers, journalism, press releases or other significant written products. * Broad, substantive knowledge of how the three branches of the U.S. Government operate and interact, and the responsibilities of each, with emphasis on the executive and legislative branches. * Extensive knowledge of federal programs, organizational culture, and organizational behavior. * Ability of writing style guides and mastery of grammar, syntax, sentence structure and generally accepted principals of clear, effective writing. NOTE: Your resume must explicitly indicate how you meet this requirement, otherwise you will be found ineligible. All qualifications and eligibility requirements must be met by the closing date of the announcement. Time-in-grade: Current General Schedule (GS) federal employees, and those that have served in GS positions within the last 52 weeks, must have served 52 weeks at the next lower grade, or a combination of the next lower grade level and an equivalent band in the federal service by the closing of this announcement. Note: Current or former Federal employees MUST submit a copy of their SF-50 Form which shows competitive service appointment ("position occupied" block 34 on the SF-50 should show a "1"), tenure group (block 24 should show a 1 or 2), grade, and salary. If you are applying for a higher grade, please provide the SF-50 Form which shows the length of time you have been in your current/highest grade (examples of appropriate SF-50s include promotions, With-in Grade/Range Increases, and SF-50s dated a year apart within the same grade/job). If you have promotion potential in your current position, please provide proof. IF YOU DO NOT SUBMIT ALL OF THE REQUIRED DOCUMENTATION, YOU WILL NOT RECEIVE CONSIDERATION AS A STATUS CANDIDATE. National Service Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Current or Former Political Appointees: The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office. Essential Personnel Position - This position may be designated as essential personnel. Essential personnel must be able to serve during continuity of operation events without regard to declarations of liberal leave or government closures due to weather, protests, and acts of terrorism or lack of funding. Failure to report for or remain in this position may result in disciplinary or adverse action in accordance with applicable laws, rules, and regulations. (5 U.S.C. 7501-7533 and 5 CFR, Part 752, as applicable). Education Not Applicable Additional information The Department of Homeland Security encourages persons with disabilities to apply, to include persons with intellectual, severe physical or psychiatric disabilities, as defined by 5 CFR 213.3102(u), and or Disabled Veterans with a compensable service-connected disability of 30 percent or more as defined by 5 CFR 315.707. Veterans, Peace Corps, VISTA volunteers, and persons with disabilities possess a wealth of unique talents, experiences, and competencies that can be invaluable to the DHS mission. If you are a member of one of these groups, you may not have to compete with the public for federal jobs. To determine your eligibility for non-competitive appointment and to understand the required documentation, click on the links above or contact the servicing Human Resources Office listed at the bottom of this announcement. Pursuant to Executive Order 12564 and DHS policy, DHS is committed to maintaining a drug-free workplace and, therefore, conducts random and other drug testing of its employees in order to ensure a safe and healthy work environment. Headquarters personnel in safety- or security-sensitive positions are subject to random drug testing and all applicants tentatively selected for employment at DHS Headquarters are subject to drug testing resulting in a negative test result. You may be required to serve a one-year supervisory probationary period. Pursuant to an exception granted by the Office of Personnel Management (OPM), your application must contain a completed Optional Form 306, Declaration of Federal Employment. If you receive a conditional offer of employment for this position, you will be required to update your OF-306, and to again sign and certify the accuracy of all information in your application, prior to entry on duty. False statements on any part of the application may result in withdrawal of offer of employment, dismissal after beginning work, fine, or imprisonment. Background Investigation: To ensure the accomplishment of its mission, the Department of Homeland Security (DHS) requires every employee to be reliable and trustworthy. To meet those standards, all selected applicants must undergo and successfully pass a background investigation for Top-Secret as a condition of placement in this Sensitive Compartmented Information (SCI) position. This review may include financial issues such as delinquency in the payment of debts, child support and/or tax obligations, as well as certain criminal offenses and illegal use or possession of drugs. Read more * Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above. We will review your resume and supporting documentation to ensure you meet the basic qualification requirements. If you meet the minimum qualifications, your experience, education and training will be rated using a job questionnaire that is based on the following competencies or knowledge, skills and abilities needed to perform this job: External Awareness, Manages and Organizes Information, Planning and Evaluating, and Writing Structured Resume Review. Subject matter experts (SMEs) will review your resume to determine your technical qualifications for this position based on the required specialized experience. SMEs will review ONLY five (5) pages of your resume, starting at your work experience. SMEs will not review additional information beyond your resume (e.g., cover letter, links embedded in your resume). Applicants passing the structured resume review will move on to the next phase of the assessment process. If you are the best qualified, you may be referred to the hiring manager for consideration and may be called for an interview. To preview the job questionnaire and application, click https://apply.usastaffing.gov/ViewQuestionnaire/12523733 If, after reviewing your resume and/or supporting documentation, a determination is made that you have overstated your qualifications and/or experience, you may be removed from consideration or your score may be lowered. Due weight will be given to performance appraisals and incentive awards in merit promotion selection decisions in accordance with 5 CFR 335.103(b)(3). Career Transition Assistance Program (CTAP) Eligibles: If you have never worked for the Department of Homeland Security, you are not CTAP eligible. View information about CTAP eligibility on OPM's Career Transition Resources website. To be considered well qualified under CTAP, you must be rated at a minimum score of 85 for this position. In addition, you must submit the supporting documents listed under the required documents section of this announcement. Interviews are required for this position. Failure to complete the interview may result in removal from further consideration. * Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. * Required Documents As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies. * Your resume (click the link for information on what to include). If you are a current or former Federal employee, your resume must indicate the GS or pay band level for each position held. Please limit your resume to 5 pages. If more than 5 pages are submitted, only the first 5 pages will be reviewed to determine your eligibility/qualifications. * Your responses to the job questionnaire https://apply.usastaffing.gov/ViewQuestionnaire/12523733 * Are you current DHS Headquarters employee? Submit a copy of your most recent SF-50 showing your current grade and tenure; An SF-50 showing highest (permanent) grade ever held, if different from your current grade. Please note: Performance award, Details, and Realignments are not acceptable SF-50s. If you are applying for a higher grade, please provide an SF-50 or SF-50s which show the length of time in the current/highest grade (examples of appropriate SF50s include promotions, With-in Grade/Range Increases, and SF-50s dated one year apart within the same grade/job) to support meeting time-in-grade requirements. * Are you claiming special priority selection rights under the DHS Career Transition Assistance Program (CTAP)? Submit the following: * A copy of your agency notice, * A copy of your most recent performance rating, and * A copy of your most recent SF-50, Notification of Personnel Action, noting your current position, grade level, and duty location. * Are you a current or former political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee? Submit a copy of your applicable SF-50, along with a statement that provides the following information regarding your most recent political appointment: * Position title, * Type of appointment (Schedule A, Schedule C, Non-career SES, or Presidential Appointee), * Agency, * Beginning and ending dates of appointment. * You may be asked to provide a copy of your recent performance appraisal and/or incentive awards. * How to Apply To begin your online application, click "Apply Online" to create a USAJOBS account and follow the prompts or log in to your existing account. Your application packet must include a completed assessment questionnaire, a resume, and any applicable and or required supporting documentation. Please see the "Required Documents" section for additional information. All application materials, including transcripts, must be in English. Applications and supporting documentation will not be accepted by mail or email. The address below is for inquiries only. You may apply more than once, but the most recent application is the only one that will be used. You must submit your resume, your online questionnaire, and any supporting documents by 11:59 PM eastern standard time on the date the announcement closes. It is your responsibility to verify that any information entered or uploaded is received and is accurate. Human Resources will not modify or change any part of your application. Determining your eligibility and qualifications is dependent on the supporting documentation and information provided, which may impact your referral for further consideration. If a document is not legible, you will not be able to view it in your application. To verify your application is complete, log into your USAJOBS account, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process. To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete. Applicants must submit all required documentation to properly qualify for this position. Agency contact information Tracy Castillo Email tracy.castillo@hq.dhs.gov Address Department of Homeland Security Headquarters OCHCO/HRMS/MS #0170 6595 Springfield Center Drive Springfield, VA 20598-0170 US Learn more about this agency Next steps Once you submit your application, we will assess your experience and training, identify the best-qualified applicants, and refer those applications to the hiring manager for further consideration and interviews. We will notify you by email after each of these steps has been completed. Your status will also be updated on USAJOBS throughout the process. To check your status, log on to your USAJOBS account, click on "Application Status," and then click "More Information." We expect to make a job offer with 60 after the deadline for applications. If you are selected, we will conduct a suitability/security background investigation. View more information on applying for federal employment. Note: If you receive a final job offer to onboard, please complete the onboarding forms and submit them electronically in an expeditious manner. Your start date may be delayed if the action above is not completed. DHS uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about e-Verify, including your rights and responsibilities. Any Offers of employment made pursuant to this announcement will be consistent with all applicable authorities, including Presidential Memoranda, Executive Orders, interpretive U.S. Office of Personnel Management guidance and U.S. Office of Management and Budget plans and policies concerning hiring. These authorities are subject to change. Multiple selections may be made from this announcement. * Fair and Transparent The Federal hiring process is set up to be fair and transparent. Please read the following guidance. * Criminal history inquiries * Equal Employment Opportunity (EEO) Policy * Financial suitability * New employee probationary period * Privacy Act * Reasonable accommodation policy * Selective Service * Signature and false statements * Social security number request Help Required Documents * Your resume (click the link for information on what to include). If you are a current or former Federal employee, your resume must indicate the GS or pay band level for each position held. Please limit your resume to 5 pages. If more than 5 pages are submitted, only the first 5 pages will be reviewed to determine your eligibility/qualifications. * Your responses to the job questionnaire https://apply.usastaffing.gov/ViewQuestionnaire/12523733 * Are you current DHS Headquarters employee? Submit a copy of your most recent SF-50 showing your current grade and tenure; An SF-50 showing highest (permanent) grade ever held, if different from your current grade. Please note: Performance award, Details, and Realignments are not acceptable SF-50s. If you are applying for a higher grade, please provide an SF-50 or SF-50s which show the length of time in the current/highest grade (examples of appropriate SF50s include promotions, With-in Grade/Range Increases, and SF-50s dated one year apart within the same grade/job) to support meeting time-in-grade requirements. * Are you claiming special priority selection rights under the DHS Career Transition Assistance Program (CTAP)? Submit the following: * A copy of your agency notice, * A copy of your most recent performance rating, and * A copy of your most recent SF-50, Notification of Personnel Action, noting your current position, grade level, and duty location. * Are you a current or former political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee? Submit a copy of your applicable SF-50, along with a statement that provides the following information regarding your most recent political appointment: * Position title, * Type of appointment (Schedule A, Schedule C, Non-career SES, or Presidential Appointee), * Agency, * Beginning and ending dates of appointment. * You may be asked to provide a copy of your recent performance appraisal and/or incentive awards. Help How to Apply To begin your online application, click "Apply Online" to create a USAJOBS account and follow the prompts or log in to your existing account. Your application packet must include a completed assessment questionnaire, a resume, and any applicable and or required supporting documentation. Please see the "Required Documents" section for additional information. All application materials, including transcripts, must be in English. Applications and supporting documentation will not be accepted by mail or email. The address below is for inquiries only. You may apply more than once, but the most recent application is the only one that will be used. You must submit your resume, your online questionnaire, and any supporting documents by 11:59 PM eastern standard time on the date the announcement closes. It is your responsibility to verify that any information entered or uploaded is received and is accurate. Human Resources will not modify or change any part of your application. Determining your eligibility and qualifications is dependent on the supporting documentation and information provided, which may impact your referral for further consideration. If a document is not legible, you will not be able to view it in your application. To verify your application is complete, log into your USAJOBS account, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process. To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete. Applicants must submit all required documentation to properly qualify for this position. Read more Agency contact information Tracy Castillo Email tracy.castillo@hq.dhs.gov Address Department of Homeland Security Headquarters OCHCO/HRMS/MS #0170 6595 Springfield Center Drive Springfield, VA 20598-0170 US Learn more about this agency Next steps Once you submit your application, we will assess your experience and training, identify the best-qualified applicants, and refer those applications to the hiring manager for further consideration and interviews. We will notify you by email after each of these steps has been completed. Your status will also be updated on USAJOBS throughout the process. To check your status, log on to your USAJOBS account, click on "Application Status," and then click "More Information." We expect to make a job offer with 60 after the deadline for applications. If you are selected, we will conduct a suitability/security background investigation. View more information on applying for federal employment. Note: If you receive a final job offer to onboard, please complete the onboarding forms and submit them electronically in an expeditious manner. Your start date may be delayed if the action above is not completed. DHS uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about e-Verify, including your rights and responsibilities. Any Offers of employment made pursuant to this announcement will be consistent with all applicable authorities, including Presidential Memoranda, Executive Orders, interpretive U.S. Office of Personnel Management guidance and U.S. Office of Management and Budget plans and policies concerning hiring. These authorities are subject to change. Multiple selections may be made from this announcement. Read more Fair & Transparent The Federal hiring process is set up to be fair and transparent. Please read the following guidance. * Criminal history inquiries * Equal Employment Opportunity (EEO) Policy * Financial suitability * New employee probationary period * Privacy Act * Reasonable accommodation policy * Selective Service * Signature and false statements * Social security number request Print Share * Email * Facebook * LinkedIn * Twitter Help Overview * Accepting applications * Open & closing dates 09/13/2024 to 09/19/2024 This job will close when we have received 100 applications which may be sooner than the closing date. Learn more * Salary $165,964 - $191,900 per year * Pay scale & grade GS 15 * Location 1 vacancy in the following location: * Washington, DC * Remote job No * Telework eligible Yes-as determined by the agency policy. * Travel Required Occasional travel - You may be expected to travel for this position. * Relocation expenses reimbursed No * Appointment type Permanent * Work schedule Full-time * Service Competitive * Promotion potential 15 * Job family (Series) * 0301 Miscellaneous Administration And Program * Supervisory status Yes * Security clearance Sensitive Compartmented Information * Drug test Yes * Position sensitivity and risk Special-Sensitive (SS)/High Risk * Trust determination process * National security * Financial disclosure No * Bargaining unit status No * Announcement number IMP-12523733-24-OS * Control number 809585100 This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/job/809585100. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.