Founded by the Congregation of Holy Cross in 1948, Stonehill is a private Catholic college located just 22 miles from downtown Boston on a beautiful 384-acre campus in Easton, Massachusetts. With a student to faculty ratio of 13:1, the College engages its 2,500+ students in 80+ rigorous academic programs in the liberal arts, sciences, and pre-professional fields. Faithful to the Holy Cross tradition in education, Stonehill College is committed to developing the moral, spiritual, intellectual, physical, and social competencies of its students and seeks to build and sustain a campus community that embraces diversity and inclusion in its teaching, learning, living, and working. Stonehill values a diversity of persons, opinions, and cultural and religious perspectives. In fulfillment of its motto, Lux et Spes ("Light and Hope"), the College cultivates in its students the competence to think, act, and lead with courage towards creating a more just and compassionate world. EEO Statement: Equal Employment Opportunity shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without discrimination on the basis of race, color, religion, sex, national origin, age, veteran status, disability, and or ancestry. Stonehill College will adhere to the Federal Requirements of Title VII of the Civil Rights Act of 1964, the Civil Rights Act of 1991, the Age Discrimination in Employment Act of 1967, the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990 and its amendments, the Immigration Reform and Control Act of 1986, the Massachusetts Fair Employment Practice Law, and all other applicable State and Federal laws. The College is committed to providing a work environment that is free of discrimination. All employees and applicants will be treated fairly, equitably, and with courtesy. Stonehill College encourages diversity and welcomes individuals who will enrich the cultural and diverse experiences of the campus. In accordance with Massachusetts law, employees of Stonehill College are considered employees-at-will. Position Summary The Administrative Assistant provides comprehensive support to the Associate Vice President for Academic Operations and the Assistant Vice President of Student Success & Retention. This role involves administrative and faculty support that requires strong organizational skills and a proactive approach so as to enhance the efficiency and effectiveness of the Associate and Assistant Vice Presidents' work. Additionally, the Administrative Assistant collaborates closely with the Executive Assistant to the Vice President for Academic Affairs to support the overall functions of the Office of Academic Affairs. Essential Duties and Responsibilities * Assists the Associate and Assistant Vice Presidents in carrying out their duties and responsibilities; * Demonstrates initiative and works independently, efficiently, collaboratively and with attention to detail; * Maintains confidentiality with regards to all work; * Coordinates faculty contracts, payments, records, lists, etc.; * Manages multiple budgets, overseeing line-item spending, assisting with the development of budgets for the upcoming fiscal year, performing system input, coordinating interdepartmental transfers, generating reports and reconciling budgets including Pro Card statements; * Conducts research and compiles and produces reports; * Manages, in collaboration with the College's Web Developer, all internal- and external-facing websites related to the Office of Academic Affairs as well as desktop publishing projects; * Hires work-study students for a variety of programs; assists with the supervision of work-study students working in the Office of Academic Affairs; * Independently plans and coordinates as well as assists with small- to large-scale events sponsored by the Office and/or Division of Academic Affairs; * Carries out routine office duties including maintaining complex calendars, arranging meetings, screening and routing incoming telephone calls and mail; arranging travel plans and itineraries; greeting visitors and escorting them to appropriate offices and locations; organizing and maintaining file systems, correspondence and other records; creating and maintaining databases and spreadsheets; etc.; * Contributes to the College's mission on diversity, equity and inclusion by fostering a campus culture in which differences based on age, ability, color, creed, cultural background, ethnicity, gender identity or expression, national origin, political viewpoints, race, religious affiliation or spiritual affinity, sexual orientation, socioeconomic class, or veteran status are validated and embraced; * Supports the development of a community that values diversity as an essential part of personal, social, and intellectual development of all its members; * Supports all students with particular attention paid to underrepresented student populations, such as students of color, international students, first-generation students, low-income students, and LGBTQ+ students; * Must be willing and able to work some evening and weekend hours; and, * Performs other duties as assigned. Education and/or Experience Bachelor's degree and/or three to five years related experience and/or training; or equivalent combination of education and experience. Preferred Qualifications Knowledge, Skills, and Abilities To perform this job successfully, an individual should be technically competent and have superior knowledge of all MS Office products, database management, desktop publishing and web development software. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to analyze and balance program budgets. Ability to read and interpret documents, to write routine reports and correspondence, and to speak effectively. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is frequently required to stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually moderate. Licenses/Certifications (none) Competencies Intellectual-Technical Skills, Organization-Organizational Support, Self Management-Planning/Organizing, Self Management-Adaptability, Self Management-Initiative Posting Detail Information Special Instructions to Applicants Interested applicants should submit an online letter of application (cover letter) and resume via this Stonehill jobs website only.