Bookkeeper JobID: 2701 Position Type: Secretarial/Clerical/Bookkeeper Date Posted: 9/13/2024 Location: Shirley D. Simmons Middle School Date Available: 10/01/2024 Closing Date: 10/04/2024   Additional Information: Show/Hide All Applicants must apply online. Please send Resume and Letter of Interest to Thomas Adams, Principal at tadams@madison-schools.com Job Title: Bookkeeper Reports To: Building Principal FLSA Status: Non-Exempt POSITION SUMMARY: * The Bookkeeper is responsible for all aspects of payroll, accounting, and maintenance of all district financial records and timely filing of required district reports. QUALIFICATIONS: * High school diploma or equivalent * Two (2) years of experience in a clerical position preferred * Excel experience * Account reconciliation experience * Quicken or QuickBooks preferred ESSENTIAL DUTIES AND RESPONSIBILITIES * Collects funds from all academic and athletic student events (e.g. ticket sales, yearbook purchases, etc.) to ensure the accuracy and timely completion of transactions * Compiles financial information related to the school site (e.g. accounts payable/receivable, collecting, verifying, depositing all money collected, writing receipts, documentation for audits, classified staff, and substitutes, etc.) to provide the required documentation and/or processing information * Maintains financial records related to student activities and/or events (e.g. tickets sales, yearbooks, dances, fundraisers, club activities, student projects, etc.) to ensure completeness and availability of records and compliance with district policy and established regulatory guidelines * Monitors financial procedures with individuals responsible for school site financial operations (e.g. student activities, fundraiser, bookstore, Athletic Department, student clubs, etc.) to provide services within established guidelines * Performs general clerical functions (e.g. answering the telephone, distributing mail, packages, supplies, scheduling, copying, faxing, etc.) to support site activities * Prepares written materials and electronic financial information (e.g. receipt report, account status by a club, activity ticket revenue, student fees, gift/donation, etc.) to document activities, provide a reference, convey information, and comply with establishing financial, and legal and/or administrative requirements * Processes financial information (e.g. all purchase orders, accounts payable, payment for officials/security for home athletic events, etc.) to update and distribute information, authorizing for action and/or complying with establishing accounting practices * Reconciles financial data to maintain accurate account balances and ensure compliance with established accounting practices. * Prepares and codes all accounts payable invoices for payment * Corresponds with vendors to research shipment shortages, reviews errors on invoices, and corrects related problems * Reviews travel vouchers * Processes field trip requests * Prepares and processes worker's compensation first report of injury * Drafts letters and memos