ARIZONA DEPARTMENT OF CORRECTIONS REHABILITATION & REENTRY Our mission is to enhance public safety across Arizona through modern, effective correctional practices and meaningful engagements. The Arizona Department of Corrections, Rehabilitation and Reentry (ADCRR) is committed to creating a safe, secure, and humane correctional system. With public safety top of mind, ADCRR and its more than 8,000 officers and professional staff are driven by a heart for public service and a commitment to deliver perfect effort each day. ADCRR is redefining itself as an agency whose daily work centers on transparency, accountability, and fairness. ADMINISTRATIVE ASSISTANT II Job Location: Address: Prison Operation Division/Offender Information Unit Arizona State Prison Complex (ASPC) - Winslow 2100 South Highway 87 Winslow, Arizona 86047 Posting Details: Salary: $36,000.00 Grade: 15 Closing Date: 09/18/2024 Job Summary: The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is looking for an ambitious professional ready to jump-start a rewarding career! This position is responsible for performing administrative and general office duties and maintaining accurate documentation. Reviews and processes incoming and outgoing regular and legal mail. Will be assigned and trained to process deceased inmate property. Job Duties: * Researches and gathers data for the preparation of various reports and special projects * Prepares a variety of correspondence and responses; responds to related questions from the public and staff * Organizes and files both confidential and administrative files * Maintains and operates general office equipment * Attends meetings and takes minutes * Drives on State business * Performs other duties appropriate to the assignment Knowledge, Skills & Abilities (KSAs): Knowledge of: * Administrative management practices * General office practices and procedures * Business English, spelling, and grammar * Filing systems * Proper telephone etiquette * Personal computers * Dealing with staff, inmates, and public * Word processing and spreadsheet software * ADCRR policies and procedures Skill in: * Verbal and written communication * Operation of general office equipment * Data entry * Preparing and formatting difficult and complex reports * Writing correspondence * Establishing and maintaining interpersonal relationships Ability to: * Plan, analyze, coordinate and prioritize work * Maintain confidentiality * Research, collect and organize data * Work in a business/professional environment * Multi-task * Work in a prison environment Selective Preference(s): * Two (2) - three (3) years of experience providing administrative support to a manager/administrator * Working knowledge of computer programs including Microsoft Word, Excel, and Google Docs, Sheets and Gmail Pre-Employment Requirements: In an effort to maintain a safe environment, all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter. If this position requires driving or the use of a vehicle as an essential function of the job, then the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver's license, complete all required training, and successfully pass all necessary driver's license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver's license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11). All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify). Benefits: We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees: * Vacation and sick days with 10 paid holidays per year * Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program). * Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options * Exceptional retirement program * Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program * An incentivized commuter club and public transportation subsidy program Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page Retirement: Positions in this classification participate in the Arizona State Retirement System (ASRS). Enrollment eligibility will become effective after 27 weeks of employment. Current ADCRR Employees: Consult with your respective Human Resources Liaison if you are in a different retirement plan than the one indicated above. Contact Us: The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 255-2430. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.