The Accounts Payable (“AP”) department is comprised of three main groups: dealer billing, claims, and SG&A expenses. The AP Associate will assist colleagues in all groups with a focus on dealer billing payment processing. The primary tasks include but are not limited to creating and maintaining Excel schedules and import templates, preparing financial transactions on bank portals, sending remittance advice to clients for initiated payments, performing invoice reconciliations, and verifying, classifying, computing, and posting accounts payable data in the accounting system of record. The AP Associate must be very comfortable managing large volumes (10K+ lines) of data in Excel to handle AP tasks, and the Associate must be very detail-oriented, always following through to ensure tasks are completed accurately. To perform this job successfully, the candidate must be a proactive, dependable team player with a great customer service orientation and ability to learn quickly.

ESSENTIAL DUTIES & RESPONSIBILITIES

This is a hybrid role located in Boca Raton, FL.
Build and maintain Excel-based schedules, reconciliations, reports, and import templates
Adhere to tight timeline in monthly billing process to import thousands of rows of invoice data each month
Maintain meticulous tracker of contact information for each payee
Use technology to prepare, review, and send remittance advice to payees according to defined contact list
Assist with detailed reconciliations of General Ledger account activity in the accounting system of record
Assist with and own detailed payment reconciliations for certain clients
Reconcile variances between accounting system’s general ledger and the AP subledger
Understand our growing vendor population and request updates to vendor profiles as necessary to improve organization and/or streamline payment processes
Possess working knowledge of how to read a form W-9 and evaluate whether vendor relationship will require 1099 filings
Maintain segregation of duties and uphold strong control environment when processing AP transactions
Consistently maintain highly organized scans/electronic filing for AP record keeping
Support process improvement and automation initiatives
Communicate clearly, courteously, and effectively with external and internal stakeholders on behalf of the AP department
Display initiative and consistently follow-through
Demonstrate flexibility to multi-task and effectively balance priorities to meet tight deadlines in a fast-paced environment
Other duties as assigned
High School Diploma or equivalent
4-year degree preferred, in Accounting, Finance, Business Administration, or related field of study
1 or more years of experience in Accounts Payable, Accounting, or similar finance role preferred
Strong analytical and problem-solving skills
Excellent verbal and written communication skills
Highly organized
Proficiency in MS Office required, especially intermediate (or higher) Excel skills (v look up, pivot tables, formulas)