Maintenance Planner (Schedule-Planner) Job ID 147151 Posted 13-Dec-2023 Service line GWS Segment Role type Full-time Areas of Interest Engineering/Maintenance Location(s) Albany - New York - United States of America, Baltimore - Maryland - United States of America, Buffalo - New York - United States of America, Cincinnati - Ohio - United States of America, Cleveland - Ohio - United States of America, Columbus - Ohio - United States of America, Detroit - Michigan - United States of America, Grand Rapids - Michigan - United States of America, Indianapolis - Indiana - United States of America, Lansing - Illinois - United States of America, Philadelphia - Pennsylvania - United States of America, Pittsburgh - Pennsylvania - United States of America, Richmond - Indiana - United States of America, Rochester - New York - United States of America, Syracuse - New York - United States of America CBRE Global Workplace Solutions (GWS) works with clients to make real estate a significant contributor to organizational productivity and performance. Our account management model is at the heart of our client-centric approach to delivering integrated real estate solutions. Each client is entrusted with a dedicated leader and is supported by regional and global resources, demonstrating the industry's most robust platform. CBRE GWS delivers consistent, measurably superior outcomes for our clients at every stage of the lifecycle, and across industries and geographies. Job Summary The purpose of this position is to provide office administration, facilities and maintenance support to company-managed buildings. Essential Duties and Responsibilities * Analyze work orders by size, urgency, skills needed, location, complexity, and available personnel; and assist facilities team by issuing work orders in a sequential flow to individual technicians or vendors. Coordinate the engagement and direction of appropriate subcontractors and vendors. * Work closely with Maintenance Technicians to stage materials, permits, subcontractors, tools, and other resources needed to accomplish the work in the most productive manner possible. * Develop, maintain, and distribute workflow processes, detailing how work is planned, scheduled and completed. * Work with various team to optimize the mixes of planned and scheduled work, scheduled (but not planned) work, and unscheduled work. * Provide regular statistical reporting to the management and client showing quantified evidence of the productive use of the work force. * Use guidelines, set by management, to develop, implement, and lead preventive maintenance and life cycle optimization strategies. * Perform annual review of preventive and predictive maintenance programs to insure current work order system library contains correct frequencies and balanced 12-month schedules for all technicians and vendors. * Determine appropriate predictive maintenance tasks. Train in the use of predictive maintenance techniques. Analyze predictive maintenance data for trends. Initiate corrective actions as appropriate. * Other duties as assigned. Supervisory Responsibilities No formal supervisory responsibilities in this position. May provide informal assistance such as technical guidance and/or training to coworkers. May coordinate work and assign tasks. Qualifications To perform this job optimally, an individual must be able to perform each crucial duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and EXPERIENCE High school diploma or general education degree (GED) Required. Minimum of four years of related experience and/or training. CERTIFICATES and/or LICENSES Valid driver's license, if driving required in conjunction with job duties. Facility Management and CFC certification is desired. Interpersonal skills Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees. Financial knowledge Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages. Reasoning ability Ability to understand and solve problems in standard situations. Requires basic analytical skills. OTHER SKILLS and/or ABILITIES Intermediate skills with Microsoft Office Suite, Outlook, and intranet/internet. Ability to use work order system. Scope of responsibility Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor. Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law. We also provide reasonable accommodations, as needed, throughout the job application process. If you have a disability that inhibits your ability to apply for a position through our online application process, you may contact us via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada). NOTE: Some, but not all, of our positions may have an additional requirement to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing. If you have questions about the requirement(s) for this position, please inform your Recruiter.