Operations Manager Do you want to be part of an inclusive team that works to develop innovative therapies for patients? Every day, we are driven to develop and deliver innovative and effective new medicines to patients and physicians. If you want to be part of this exciting work, you belong at Astellas! Astellas Pharma Inc. is a pharmaceutical company conducting business in more than 70 countries around the world. We are committed to turning innovative science into medical solutions that bring value and hope to patients and their families. Keeping our focus on addressing unmet medical needs and conducting our business with ethics and integrity enables us to improve the health of people throughout the world. For more information on Astellas, please visit our website at www.astellas.com . This position is based in Cambridge, MA and will require on-site work at least 3-4 days per week within the Astellas Life Sciences Center. Purpose and Scope: Oversee site strategy, operations, and facilities, manage budgets and resources, and ensure effective communication and collaboration among team members, stakeholders, and vendors. It also involves strategic planning for external partnerships, branding, and events, as well as implementing policies to improve operational efficiency. Essential Job Responsibilities: + Oversee site strategy and site operations/facilities at the Astellas Life Sciences Center (ALSC). + Manage site operation and capital budgets and resources. + Strategic planning for Cambridge/Boston external partnerships. + Liaise with corporate communications for M&D branding strategy and execution. + Liaise with the ALSC Facility Team and Operation Management Meeting. + Facilitate weekly joint the ALSC Facility Team and Operation Management Meetings. + Facilitate regular meetings / liaise with the 441 Morgan Ave. landlord. + Serve as the point of contact for ALSC. + Project manage and budget for ALSC Grand Opening, liaising with Astellas Events and Corporate Communications. + Act as PMO for PJ Genesis (129M operating expense over an 11-year term) and Business Growth Plan. + Facilitate monthly ALSC Governance Committee Meetings. + Present and update ALSC Governance Committee members on operation management matters. + Review and investigate invoice and execute to payment. + Review monthly rent statement and liaise with the finance team. + Oversee site operations management. + Create and send site-wide communication email. + Plan, organize, and execute site-wide events. + Plan, organize, and execute corporate branding events in Boston, such as Boston Pride Events and Cancer for a Walk. + Facilitate regular meetings with EA to the Chief Medical Officer for updating operation management matters. + Handle office space lease-related matters. + Develop and implement site policies and procedures to improve operational efficiency. + Ensure smooth and effective communication and collaboration among team members, stakeholders, and vendors; communicate with the landlord regarding lease and parking matters. + Delegate tasks, ensure productivity, and train and supervise administrative staff. + Manage site service contracts/MSA/PO. Qualifications Required: + Bachelor's Degree. + Minimum 2 years related administrative experience. + Professional command of word processing, Excel, and PowerPoint. + Excellent communication skills, including all levels of management both locally and globally. + Mature judgment, attention to detail, interpersonal and organizational skills. + Ability to maintain confidential information. + Ability to work with multiple departments, demonstrating understanding of functions and developing appropriate contacts and relationships to support corporate communications function. + Ability to identify, organize and work with informational details under general policy framework. + Ability to work independently, with limited direction. + Ability to manage projects to completion. Must independently perform multiple tasks and successfully complete individual projects or assignments. + Ability to independently resolve conflicts related to schedules & resources. + Must demonstrate ability to manage timelines and provide high level of project coordination. + Demonstrated ability to determine best course of action based on operational direction and makes effective course corrections to meet objectives. Preferred: + Office/facility manager experience. + Experience using Video Conferencing. Working Environment: + This position is based in Cambridge, MA and will require on-site work at least 3-4 days per week within the Astellas Life Sciences Center. Benefits: + Medical, Dental and Vision Insurance + Generous Paid Time Off options, including Vacation, Sick time, plus national holidays including Heritage Days, and Summer and Winter Breaks + 401(k) match and annual company contribution + Company paid life insurance + Annual Corporate Bonus and Quarterly Sales Incentive for eligible positions + Long Term Incentive Plan for eligible positions + Referral bonus program \#LI-TD Category Project Management Astellas is committed to equality of opportunity in all aspects of employment. EOE including Disability/Protected Veterans