Date Posted: 2024-08-02 Country: United States of America Location: 01: Building 01 Windsor Locks One Hamilton Road, Windsor Locks, CT, 06096 USA Position Role Type: Hybrid Collins Aerospace, an RTX company, is a leader in technologically advanced and intelligent solutions for the global aerospace and defense industry. Collins Aerospace has the capabilities, comprehensive portfolio, and expertise to solve customers' toughest challenges and to meet the demands of a rapidly evolving global market. This position is for an Executive Administrative Assistant who will provide direct support to Executive Director, Value Stream Management, as well as other leaders in the Value Stream team. The ideal candidate works independently, is a creative problem-solver and demonstrates a customer-oriented mindset. He/she relies on extensive experience and judgment to plan and accomplish assigned goals and tasks. This role is an opportunity to provide critical support to the organization. By helping the leadership team run smoothly, you'll enable the function to move quickly and operate effectively. This role will be an onsite role, located in Windsor Locks, CT. What You Will Do * Perform administrative tasks closely related to the day-to-day operations of executive leadership, requiring the ability to prioritize and manage multiple tasks with often short lead times. * Prepare and highlight weekly reports, focusing on critical issues, accomplishments, risks, and upcoming events to keep executives informed. * Cultivate a positive and collaborative work environment to enhance team morale and engagement. * Provide support to individuals from various functional areas while maintaining a confidential and highly responsive relationship with leadership. * Handle complex calendar management, including scheduling and coordinating appointments and meetings, following up on delegated items, and resolving schedule conflicts. This includes coordinating web meetings, conference room bookings, and making priority decisions. * Make extensive and sometimes complex travel arrangements, coordinating with other offices, customers, and locations as needed. * Prepare detailed, timely, and accurate expense reports, adhering to established policies and procedures. * Monitor email communications, highlight urgent matters requiring attention, prepare activity reports, identify leadership engagement opportunities, and coordinate meetings. * Organize and arrange events and executive visits, ensuring high quality and assigning tasks to building management and office staff (reception, catering, events, security, technological tools / audiovisual, cleaning, etc.). * Secure meeting spaces and conference rooms and arrange necessary supplies for visits and meetings. * Ensure attendee lists and visitor authorization forms are submitted to security. * Interface with Collins management, building management, IT, and office staff on issues related to physical office space as needed. * Act as the main point of contact for executive visits and external meetings. * Organize and coordinate staff meetings, ensuring that all logistical details are efficiently managed. * Serve as a liaison between executives and staff, ensuring clear and effective communication across the organization. * Work efficiently in a fast-paced environment, requiring high-quality work, flexibility, and individual initiative. Ability to handle a variety of tasks quickly and effectively is essential. * Collaborate with other administrative assistants to share knowledge and schedule activities with senior leadership across the business, including resolving schedule conflicts as executive calendars change. * Perform other administrative tasks and/or special projects as needed. Qualifications You Must Have * Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 6 years of relevant experience * U.S. citizenship is required, as only U.S. citizens are authorized to access information under this program/contract Qualifications We Prefer * Proficiency in Microsoft Word, PowerPoint, Excel and Outlook, Office 365 and related products. * SAP, Concur, and SharePoint experience. * Professional demeanor/presence, ability to work on sensitive and confidential matters effectively. * Capacity to work with urgent deadlines, changing priorities, and manage multiple high-priority assignments simultaneously. * Possess high level organizational skills, with a strong focus on results and attention to detail. * Excellent written and oral communication skills * Ability to work independently, think critically, and provide proactive solutions with limited to no supervision. * Event planning experience. * Familiarity working across global locations and time zones is essential. * Ability to learn processes and tools quickly with minimal training. What We Offer Benefits: * Medical, dental, and vision insurance * Three weeks of vacation for newly hired employees * Generous 401(k) plan that includes employer matching funds and separate employer retirement contribution, including a Lifetime Income Strategy option * Tuition reimbursement program * Student Loan Repayment Program * Life insurance and disability coverage * Optional coverages you can buy pet insurance, home and auto insurance, additional life and accident insurance, critical illness insurance, group legal, ID theft protection * Birth, adoption, parental leave benefits * Ovia Health, fertility, and family planning * Adoption Assistance * Autism Benefit * Employee Assistance Plan, including up to 10 free counseling sessions * Healthy You Incentives, wellness rewards program * Doctor on Demand, virtual doctor visits * Bright Horizons, child and elder care services * Teladoc Medical Experts, second opinion program * And more! Learn More & Apply Now! Diversity drives innovation; inclusion drives success. We believe a multitude of approaches and ideas enable us to deliver the best results for our workforce, workplace, and customers. We are committed to fostering a culture where all employees can share their passions and ideas so we can tackle the toughest challenges in our industry and pave new paths to limitless possibility. We make modern flight possible for millions of travelers and our military every second.  Our major product lines are on-board virtually every aircraft flying. Be it keeping passengers safe with our emergency power generation systems or creating a positive in flight experience through reliable cabin pressure controls and quieter engines, Power & Controls focuses on delivering a best-in-class experience to our customers. We hire the top people in the industry. Their ideas drive our performance, and their integrity keeps our customers happy. Join us as we take flight! * Please ensure the role type (defined below) is appropriate for your needs before applying to this role. Onsite: Employees who are working in Onsite roles will work primarily onsite. This includes all production and maintenance employees, as they are essential to the development of our products. At Collins, the paths we pave together lead to limitless possibility. And the bonds we form - with our customers and with each other -- propel us all higher, again and again. #TopOpps The salary range for this role is 44,000 USD - 102,000 USD. The salary range provided is a good faith estimate representative of all experience levels. RTX considers several factors when extending an offer, including but not limited to, the role, function and associated responsibilities, a candidate's work experience, location, education/training, and key skills. Hired applicants may be eligible for benefits, including but not limited to, medical, dental, vision, life insurance, short-term disability, long-term disability, 401(k) match, flexible spending accounts, flexible work schedules, employee assistance program, Employee Scholar Program, parental leave, paid time off, and holidays. Specific benefits are dependent upon the specific business unit as well as whether or not the position is covered by a collective-bargaining agreement. Hired applicants may be eligible for annual short-term and/or long-term incentive compensation programs depending on the level of the position and whether or not it is covered by a collective-bargaining agreement. Payments under these annual programs are not guaranteed and are dependent upon a variety of factors including, but not limited to, individual performance, business unit performance, and/or the company's performance. This role is a U.S.-based role. If the successful candidate resides in a U.S. territory, the appropriate pay structure and benefits will apply. RTX anticipates the application window closing approximately 40 days from the date the notice was posted. However, factors such as candidate flow and business necessity may require RTX to shorten or extend the application window. RTX is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class. Privacy Policy and Terms: Click on this link to read the Policy and Terms