Position Information COURT REPORTER MANAGER DEADLINE TO APPLY * Deadline to apply for this recruitment is Thursday, August 15, 2024, at 11:59 p.m. PST. This recruitment is open to external candidates, internal OCSC employees and internal OCSC promotions. This recruitment will be used to fill current vacancies and an eligible list may be established to fill future vacancies. ANNUAL SALARY $135,200.00 - $158,953.60 BENEFITS HIGHLIGHTS Choice of five medical plans Defined Benefit Retirement Plan (2.50% at 67 formula) $3500 Optional Benefit Plan (OBP) annually Optional deferred compensation program (457 plan) Health Reimbursement Arrangement (HRA) Dental and Vision Plans Vacation and sick leave packages 14 paid holidays per year Tuition reimbursement ADDITIONAL COURT REPORTER MANAGER HIGHLIGHTS Hiring Incentive - up to $10,000 TELEWORK/ON-SITE OPPORTUNITY This position is eligible for a limited combination of telework and on-site work assignments up to one (1) day per week. Telework must be completed from a pre-designated home-based location within the State of California and employees may be required to report on-site to address business needs. Telework is at the sole discretion of the Court and may be rescinded with 48 hours' notice, based on needs of the Orange County Superior Court. Opportunity Details ABOUT ORANGE COUNTY SUPERIOR COURT The Orange County Superior Court is the third largest court of general jurisdiction in California. We have courthouses throughout the county, including locations in Orange, Westminster, Fullerton, Newport Beach, and Santa Ana. We have a staff of about 1,500 and an operating budget of nearly $250 million. The Court's Judges, Commissioners and employees are recognized for their high standards of achievement, integrity, and diversity. The Court is committed to ensuring equal access to court services and enhancing public confidence in the court system. To learn more about the Superior Court of California, County of Orange, visit our homepage at www.occourts.org. ABOUT THE POSITION The Court Reporter Manager assists in the management of the court reporting unit and makes certain the goals and standards set forth by the unit are met and are in line with those established for the Court. The incumbent develops and implements goals, objectives, policies, and standards applicable to the area of court reporting and ensures compliance with local, state, and federal laws and regulations. The Court Reporter Manager interacts with a variety of court staff, managers, executives, and judicial officers; performs related tasks within area of assignment. The Court Reporter Manager is a single classification that provides leadership to lower-level staff by considering and implementing new policies and procedures to increase the efficiency of the unit. The incumbent conducts research and analysis on new policies and procedures that may increase the efficiency of the unit and interacts with other project managers and executive staff to meet the goals established by the unit, department, and the Court. This classification reports to a higher level of management staff. Duties may include but are not limited to the following: 1. Manages the operation of the unit including planning, organizing, coordinating, and managing the daily operations of the unit directly or through subordinate supervisors, including procedures, fiscal policies, personnel, case flow, records maintenance, and implementation of organizational changes. 2. Evaluates work plans, programs, processes, systems, and procedures to meet the goals and standards established by the unit, department, and Court. 3. Establishes standards and expectations for staff, in addition to creating short and long-term objectives for the unit. 4. Researches, develops, and implements performance standards and personal development goals for unit staff. 5. Oversees the maintenance and storage of court reporter notes and related records prepared by unit staff, ensuring their confidentiality and security. 6. Reviews and monitors court reporter billing, appeal notices, and transcript extension requests. 7. Determines and/or coordinates the utilization of resources and the training of personnel to meet changing needs, as directed by caseload requirements, court policy, judicial directives, and legislative mandates. 8. Participates in the recruitment, selection, orientation, training, development, and evaluation of Court Reporters. Provides training opportunities for court reporters to ensure compliance with mandated trial court education requirements. 9. Works with staff to create a high performance, service-oriented work environment that supports the unit's mission, objectives, and service expectations. Participates in programs and activities that promote a positive employee relations environment. 10. Evaluates unit specific systems and programs to ensure system functionality and optimum customer service efficiency; prepares recommendations for system enhancements, upgrades, and/or new software. 11. Conducts work and procedure audits to ensure integrity, quality, and compliance with applicable industry and court policy standards, in addition to compliance with local, state, and federal laws and regulations. 12. Monitors the scheduling of Court Reporters to ensure sufficient coverage across all courtrooms that have a need for reporting services. 13. Accepts accountability by assuring that effective controls are developed and maintained to keep the integrity of the operation unit intact. 14. Works collaboratively with management, staff, other departments, and various outside stakeholders; conducts regular staff meetings. To view the full job description, please click on the following link: COURT REPORTER MANAGER Minimum Qualifications CERTIFICATION AND EXPERIENCE REQUIREMENTS (The Certification Requirement, as well as one (1) of the Experience Requirement options must be met): REQUIRED CERTIFICATION Possession of a current Certified Shorthand Reporter (CSR) certificate issued by the Court Reporters Board of California. REQUIRED EXPERIENCE Option 1 Five (5) years of full-time (or equivalent) experience as an Official Court Reporter in a California Superior, State, Federal, Tribal, Military, Justice, or Appellate Court, preferably in a large court environment. OR Option 2 Ten (10) years of full-time (or equivalent) experience as a Court Reporter in California, that includes two (2) or more years of leadership, supervisory or management experience in a professional environment, preferably in a court or closely related legal environment such as District Attorney, Public Defender, Probation Department, or large law firm. DESIRED EDUCATION/EXPERIENCE Bachelor's in business or public administration, criminal justice, communications, or closely related field. Management or supervisory experience in a court or closely related legal environment such as District Attorney, Public Defender, Probation Department, or large law firm. ADDITIONAL REQUIREMENTS: Must successfully pass background check to the satisfaction of the court. Travel to/from justice centers may be required for some assignments. Additional Information APPLICATION PROCESS All applicants are required to submit a completed online application and supplemental questionnaire. To learn more about how to create an application, click HERE. Résumés will not be accepted in lieu of the required application and supplemental questionnaire.For tips on completing/updating your application, refer to our "Helpful Application Tips" guide by clicking HERE. SELECTION PROCESS STEP 1: Applications will be reviewed by Human Resources to identify candidates who meet the minimum qualifications and/or desirables. It is to your benefit to include all current and previous related work experience. When listing Court experience, please include dates and classification of each position held, if more than one. Only those who meet the minimum qualifications and desirables (if applicable) will proceed to the next step in the recruitment process. STEP 2: Candidates will be required to provide a copy of a recent transcript (e.g., within the last six (6) months as part of the recruitment process). Those candidates passing the transcript review and an oral exam will be referred to step 3 in the selection process. STEP 3: Candidates who are successful in step 2 will be placed on the eligible list and may be considered for interview. Placement on the eligible list does not guarantee an interview or employment. All candidates will be notified via email of their status at each step of the process. Additional steps in the selection process will include a local background check and a reference check. REASONABLE ACCOMMODATIONS Orange County Superior Court provides reasonable accommodations for applicants with disabilities, upon request. Please contact the Human Resources Department at HRStaffing@occourts.org if you feel that you will need a reasonable accommodation for any aspect of the selection process. ELIGIBLE LIST This recruitment may be used to establish an eligible list for current and future vacancies. The eligible list will remain active until the list is exhausted, or a new recruitment opens. STATUS NOTIFICATIONS You will be notified by email during the process of this recruitment through GovernmentJobs.com. Please check your email spam/junk folders and accept emails ending with GovernmentJobs.com and occourts.org. If your information changes, please update your profile at http://www.governmentjobs.com/. E-VERIFY The Superior Court of California, County of Orange participates in the E-Verify program which confirms employment eligibility of new hires. QUESTIONS? For questions regarding this recruitment, please contact Ernest Montoya at emontoya@occourts.org. For general employment information, please click HERE. Orange County Superior Court is an Equal Opportunity Employer Follow us on social media! LinkedIn|Facebook|X