Title City Clerk Public Relations Intern Open Date 7/23/2024 Full-Time/Part-Time Full-Time Exempt/Non-Exempt Non-Exempt Bargaining / Non-Bargaining Non-Bargaining Division City Clerk's Office Location City Clerk's Office Reports To City Clerk Schedule 25-30 hours per week. Schedule may depend on departmental needs. Pay Rate $14.00 Hourly or College Credit available Description PAY RATE: $14/hr. (Non-Exempt); or college credit available POSITION SUMMARY: The Office of the City Clerk is seeking interns to assist the City Clerk and staff with administrative, staffing, and special projects as needed. SCHEDULE: Flexible schedule up to 25-30 hours per week; Possible evening and weekend shifts. Schedule may vary based on departmental needs. SUPERVISION EXERCISED: Not applicable. ESSENTIAL DUTIES AND RESPONSIBILITIES: * Ability to work with a degree of autonomy. * Assists with development and execution of communications and marketing pieces to the general public, media, neighborhoods, and internal staff with an emphasis in communication media as well as design and graphics. * Assist the Deputies with Filing Day, Notice Day, and Common Council Meeting Day needs. * Develop and implement social media strategies/campaigns across all channels (Facebook, Twitter, Instagram, and YouTube). * Maintains and coordinates scheduling for production City Clerk and of individual council member messages as well as sub-sets to the entire council message. * Will work on City Clerk branding and specific Council initiatives. * Assists with media, events, and special projects coordination and others as needed. * Will join City Communicator's group to keep up to date with branding within the City. * Will attend all City Clerk/Council on and off-site events in order of Council priorities. * Manage day-to-day social media logistics, messaging, and ongoing needs. Develop and implement strategies to minimize the impact of negative reviews/feedback on social media. * Monitor social media accounts outside of standard work hours for negative comments and work with the Council on appropriate responses. * Organize initiatives and plan events or press conferences. * Liaise with media and handle requests for interviews, statements etc. * Collect, track, and measure social media analytics to generate reports and make informed decisions based on the results for engagement, campaign building, audience targeting, and future content choices. * Create and disseminate content for all online/print calendar listings. * Perform other related duties as assigned. NON-ESSENTIAL/MARGINAL FUNCTIONS: Answers phones and performs other duties as required. QUALIFICATIONS To perform this position successfully, an individual must be able to perform each essential duty in a satisfactory manner. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION AND/OR EXPERIENCE: * Current undergraduate or graduate student in good standing working toward a degree in Social Studies, Political Science, History, or Business Administration, or similar program. Recent graduates will also be considered. * Experience with Microsoft Word and Excel. KNOWLEDGE AND ABILITY: * Ability to work with a degree of autonomy. * Enjoyment of working and interacting with a variety of people. * Must be flexible, courteous, and interested in public service as well as a wide variety of public functions. * Excellent communication, writing, and analytical skills. * Quick learner. * Ability to work well with others. * Foreign language skills (especially Spanish) a plus. * Graphic design and digital media experience. EQUIPMENT: Desktop and laptop computer; telephone, fax machine, copier, and scanner. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and walk, and talk or hear. The employee is occasionally required to walk; use hands to fingers, handle or feel objects, tools or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 40 pounds. Specific vision abilities required in this job include vision and the ability to adjust focus. WORK ENVIRONMENT: Work is performed in an office setting, with moderate inside temperature. The noise level in the work environment is usually quiet to moderate in the office. The entire office is smoke free. Position Requirements Required Pre-Employment Drug Screening About the Organization South Bend is the economic, educational, media, and cultural hub of a multi-county region spanning the Michigan-Indiana border. It's the fourth-largest city in Indiana with over 100,000 residents. South Bend's flourishing collegiate community and burgeoning tech industry have built upon the foundation of the city's industrial past to create a vibrant present and a promising future. The city's 14 institutions of higher learning, including the internationally renowned University of Notre Dame, infuse South Bend with creative energy in the arts, business, and technology. Combined with recent economic growth, strong neighborhoods, an affordable cost of living, exciting recreational opportunities, and thriving arts venues make South Bend a fabulous place to live, work, and, play. * AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.* EOE Statement EOE/ADA Statement The City of South Bend provides reasonable accommodations to applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application/hiring process should contact the Legal Department's ADA Compliance Officer, Michael Schmidt, at legaldept@southbendin.gov and Human Resources at humanresources@southbendin.gov to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicant will be made on a case-by-case basis. The City of South Bend seeks to attract, develop, and retain the highest quality public safety officers, staff and administration. The City of South Bend is an Equal Opportunity Employer, and is committed to building a culturally diverse workplace. We strongly encourage applications from underrepresented candidates and others that will enhance our community in compliance with EO No. 1-2016 Section 1. Moreover, the City of South Bend prohibits discrimination against veterans or disabled qualified individuals, and requires affirmative action by covered contractors to employ and advance veterans and qualified individuals with disabilities in compliance with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a). This position is currently accepting applications. Apply Now