The City Clerk's office is seeking a knowledgeable Public Records Officer to join our team! This position provides critical support to the Administration Department with a focus on public safety records management and compliance. If you are an energetic self-starter with exceptional customer service skills, and have a passion for public service, apply today! ADDITIONAL APPLICATION DOCUMENT REQUIRED: Verification of a 5 minute typing test documenting 50 WPM net typing speed without error  must be attached to your application.  Verification must include your name, date the test was taken, net words per minute, and length of test.  There are free keyboarding/typing skill tests available on-line. The following site allows you to take the test, enter your name, then print the certificate with your test results: http://www.freetypinggame.net/free-typing-certificate.asp  APPLICATIONS WITHOUT TYPING VERIFICATION ATTACHED WILL NOT BE REVIEWED MINIMUM REQUIREMENTS Ability to type 50 wpm.  Any combination of education or experience equivalent to a high school diploma and five (5) years experience in records and/or information management including project management and/or experience with automated and manual retention/preservation processes. Bachelor's degree with specialization in Information Science; Library Science; Public or Business Administration; or in a related field may substitute for five (5) years experience. LICENSES, REGISTRATIONS AND/OR CERTIFICATES  Possess and maintain a valid Washington State Driver's license and obtain a Notary Public License within 6 months of employment.   Under limited direction from the City Clerk and Deputy City Clerk and in coordination with the Information Systems Services Division, assists with the development, implementation, administration, maintenance and preservation of a city-wide records and information management program in accordance with established policy and legal requirements. Assist in establishing overall direction; plans, develops and implements electronic records software and records management component of other electronic systems throughout the City. Assists in overseeing the security of the central records function and records system throughout the City. Oversees the public disclosure process in coordination with all City departments. This position is responsible for assisting with creating and implementing a city-wide records management system, including policies and procedures, retention and disposition schedules, data collection and indexing systems, training and outreach programs, a document disaster recovery plan, and a records management manual. Ensures City information is maintained, processed, retained, disposed, and/or recovered in accordance with federal, state, and local laws and City policies. Responsible for maintaining vital and historic records.   Responsible for administering and analyzing the City's public records disclosure policy and assuring the City's compliance with the Public Records Act.   Works closely with the Records Administrator and/or Deputy City Clerk to assure timely and complete response to public disclosure requests. This position serves as the City's designated Public Records Officer and is responsible for the day-to-day administration of the City's public records functions, including receiving, tracking, and responding to citywide public records requests. Facilitates departmental retrieval of records in response to public records requests and reviews electronic records pursuant to state and federal laws. Reviews and redacts documents consistent with state and federal laws. Makes arrangements for and coordinates appointments with the public for viewing public records.     Assists in developing and administering the City's record and information management policies. Proposes changes as needed to reflect changing technology and City systems.    Assists in overseeing the inventory and storage of archived records. Assists the Records Administrator and/or  Deputy City Clerk in preparing public records for transfer to inactive storage; maintains transfer documentation and indexes; and retrieves records when requested. Prepares disposition documentation and arranges disposition.    Provides administrative and clerical support in the City Clerk's Office, including public contact over the phone or at the front counter, receipt and processing of damage claims filed against the City, and council packet preparation and assembly.   Requires regular and reliable attendance.   Performs other related duties as assigned.   Knowledge of: Washington State laws and rules of procedure related to records management, inventory, and retention; design of enterprise-wide imaging programs, electronic document management and workflow mapping systems; public records administration, legal processes, and management; research techniques and information compilation and presentation; and a variety of micrographic processing and duplicating equipment.   Knowledge of: municipal organization, policies and operation; Washington State laws related to the Public Records Act; ability to analyze public records requests and to articulate requirements to departments, citizens, agencies and other groups.   Ability to: research and analyze complex information and communicate effectively, both verbally and in writing; establish and maintain effective working relationships with employees, elected officials, and citizens; operate a personal computer and assigned software and maintain accurate data information; and work independently on a variety of tasks simultaneously. PHYSICAL DEMANDS Work is performed primarily in an office environment while sitting at a desk or computer terminal for extended periods of time or while standing for a period of time.  Frequently needs to move inside the office to access file cabinets, office machinery, etc. Constant use of both hands in reaching/handling/grasping/fingering while performing duties operating on computers. Occasional heavy work includes lifting and carrying up to 50 pounds. Occasionally ascends/descends stairs and ladders while maintaining balance. Constant use of all senses including feeling/talking/hearing/seeing while performing duties and while communicating with co-workers, general public and completing all tasks as assigned. Must be able to distinguish color and maintain long-term and short-term memory. May work in remote locations or in noisy work area.   Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.   UNUSUAL WORKING CONDITIONS May come into contact with the public who is irate, upset or disturbed.  Must be available to work extended hours as necessary before or after regular work hours or weekends.