Seattle Colleges is looking to hire an Executive Assistant in the office of the Chancelor. Salary Range for this position is $67,795 to $93,621 annually. Initial review of application materials will begin on Tuesday, October 8, 2024. About Us We are a district of three distinct colleges¿North Seattle College, Seattle Central College, and South Seattle College¿and five specialty training centers. Which makes us the largest and most diverse community college district in the state of Washington, we are leaders in change and innovation. Seattle Colleges is committed to recruiting dedicated faculty and employees who together create a welcoming academic climate that reflects the diverse backgrounds of our community, including ethnicity, national origin, religion, race, gender, gender identity, age, status as a veteran or disabled veteran, disability, political status, and sexual orientation. As a Seattle Colleges employee, you will gain access to a great benefits package including: * Competitive Pay Rates * Promotional Opportunities * Great Medical, Dental, and Retirement plans * Paid Sick and Vacation Leave * Transportation benefits * Tuition Waivers * PEBB Wellness Plan * Washington State Employee Assistance Programs (EAP) Seattle Colleges staff and faculty also enjoy professional development opportunities and enrichment experiences in areas of their choice, including committee, workgroup, and affinity group opportunities. Position Summary ¿¿Under the supervision of the Senior Executive Assistant to the Chancellor, the Executive Assistant will be responsible for providing direct, confidential, and comprehensive administrative support to the Chancellor and to the Senior Executive Assistant to the Chancellor as well as the Board of Trustees and other functions of the Chancellor¿s Office. Responsibilities include but are not limited to: coordinating department and office-wide projects, composing correspondence, room scheduling, research and preparing reports, developing, monitoring, and maintaining budget and financial records, creating and maintaining spreadsheets, establishing and maintaining manual and electronic databases, supporting events, serving on committees and responding to in-person, email and telephone inquiries. ¿ ¿This position may supervise temporary, Work Study, and Student employees.¿ This position is Full-time, working 40 hours per week, Monday through Friday, primarily 8:00am-5:00pm. This position works 100% of the time on-site Application Procedures: * Attached current Resume * Attached cover letter addressing how your background intersects with the job Required application materials must be completed and submitted online Notice to Applicants: Please note that Seattle Colleges has moved to holding interviews virtually using video conference options such as Zoom or Teams. As such, if you are selected for an interview, please be prepared to hold your interview virtually. Notice to Applicants: Please note that Seattle Colleges has moved to remote operations, pending public health guidance. Per CDC and WA Public Health directions, at this time we will be practicing social distancing and holding interviews virtually using video conference or teleconference options. As such, if you are selected for interview, please be prepared to hold your interview virtually. What you will be working on: * Serve as a confidential assistant to the Chancellor¿s Office. * ¿Assist the Chancellor¿s Office with all duties within the department, interacting with all levels of management, faculty, staff, and students within the Seattle Colleges community, our external partners, and the public. * ¿Serve as a liaison between the Chancellor¿s Office and the Seattle Colleges internal community, as well as the public * ¿Provide direct, confidential and administrative support to the Chancellor¿s Office, including, but not limited to: written correspondence, recording minutes, editing documents, and communicating on behalf of the Chancellor. * ¿Maintain the Chancellor¿s calendar, schedule and confirm meetings. * ¿Provide meeting materials and prepare background information for the Chancellor. * ¿Using sound judgment, respond verbally and/or in writing to requests regarding institutional and administrative policies, guidelines, and procedures and effectively resolve such inquiries in a manner consistent with the Seattle Colleges mission, values, and policies. * ¿Assist in management of the day-to-day operations of the Office of the Chancellor at the direction of the Sr. Executive Assistant. Establish procedures; interpret and apply administrative policies to the work of the unit. * ¿Coordinate facilities reservations, refreshments requests, catering and other arrangements for on and offsite events and meetings. * ¿Provide support for special events and meetings. * ¿Serve on assigned committees and represent the Chancellor¿s Office. * ¿Maintain confidential files for the Chancellor¿s Office. * ¿Coordinate and improve standing processes for Chancellor¿s Office events and communications. * ¿Provide back-up front desk reception services for the Siegal Center. * ¿Provide professional customer service either in person, over the phone and/or in writing, ability to provide accurate and relevant information regarding Seattle Colleges and the Chancellor¿s Office. * ¿Manage Siegal Center conference room calendars and conference rooms. * ¿Maintain department supplies and equipment, lead office wide administrative support initiatives. * ¿Prepare major correspondence; coordinate compilation of information; review and edit a variety of documents. * ¿Prepare and assist in the preparation, compilation, and coordination of reports. * ¿Provide back-up for the processing of personnel records for Chancellor's Office; complete payroll documents, stipends and personal services contracts for Chancellor¿s Office. * ¿Monitor and maintain fiscal budgets, tracks expenditures, manages and reconciles department credit card. * ¿Make travel arrangements and prepare travel documents, reimbursement requests, invoices, payments, personal services and other contracts. * ¿Utilize systems and software programs ensuring effective and efficient use of public resources. Strive to learn new features and uses for software that improves the quality and quantity of work in the unit. * ¿Provide back-up coverage for the Senior Executive Assistant. ¿ This description is not intended to cover every aspect of this job, we are a team that works together to meet the needs of those we serve, and every member of the team is expected to contribute, even beyond the specific responsibilities listed in this description. What you bring as a candidate: (Any Equivalent Combination of Knowledge, Skills, Abilities, Education and Experience) * Associate's Degree OR any combination of relevant education, training, and experience that indicate successful performance of the essential elements of the position. * ¿3-5 years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or administrative work. * ¿Demonstrated successful experience working with people from very broadly defined diverse communities. * ¿Demonstrated ability to take initiative and proactively add value to a team. * ¿Proven experience working with technology and ability to adapt to new systems. * ¿Superior oral and written communication skills. * ¿Demonstrated ability to exercise independent judgment and take initiative. * ¿Demonstrated ability to manage multiple tasks, set priorities and coordinate activities with complex components with minimum supervision. * ¿Verifiable ability to exercise a high degree of judgement when working in sensitive and highly confidential environments. * ¿Experience monitoring budgets and processing travel, personnel and contract documents¿ Physical Requirements: Persons with disabilities have the right to reasonable accommodation in all aspects of employment with Seattle Colleges. This includes, but is not limited to, recruitment, application, interviewing, hiring, training, termination, conditions of employment, and any other employer-supported activities. Applicants requesting accommodation should contact Human Resources. Disability Accommodation Seattle Colleges follows the Americans with Disabilities Act (ADA) and provides the following information as a guideline for applicants: * Ability to operate office equipment, receive and interpret data, and prepare various materials * Ability to exchange information with supervisor, lead, co-workers, and students * Ability to provide 1:1 support, present to small groups, and work at a computer exercising repetitive hand motion * Work is performed primarily in office settings with frequent interruptions and encounters noises typical of these settings ¿ Notice of Non-discrimination Statement Seattle Colleges is committed to the concept and practice of equal opportunity for all its students, employees, and applicants in education, employment, services and contracts, and does not discriminate on the basis of race or ethnicity, color, age, national origin, religion, creed, marital status, sex, pregnancy, gender, gender identity, sexual orientation, status as an honorably discharged veteran or disabled veteran or military status, political affiliation or belief, citizenship/status as a lawfully admitted immigrant authorized to work in the United States, or presence of any physical, sensory, or mental disability. In addition, reasonable accommodations will be made for known physical or mental limitations for all otherwise qualified persons with disabilities. Further, the Seattle Colleges is committed to ensure that all employees and students work and learn in an environment that fosters mutual respect and professionalism, free from all forms of ¿bullying¿ behaviors, including ¿cyber bullying¿. Inquiries regarding compliance and/or grievance procedures may be directed to the college¿s Director of Legal Compliance: 1500 Harvard Avenue Seattle, WA 98122-3803 (206) 934-3873 Seattle Colleges is committed to recruiting dedicated faculty and employees who together create a welcoming academic climate that reflects the diverse backgrounds of our community, including ethnicity, national origin, religion, race, gender, gender identity, age, status as a veteran or disabled veteran, disability, political status, and sexual orientation.