Scheduled Hours 40 Position Summary Located in the Division of Radiological Sciences and part of the Mallinckrodt Institute of Radiology and reporting to the Director of Research and Business Administration, the Senior Department Accounting Assistant is positioned at the interface of the Office of the Division Chief and five Research Centers that carry out leading edge research. This position will be the key contact for Research Center administrators on day-to-day administrative operations. Position provides direct supervision of purchasing/accounting function that handles research funds, check requests, travel documents, purchase orders, payroll and accounting documentation. Job Description Primary Duties & Responsibilities: * Formulates grant and study budgets according to established norms, enters documentation, secures approvals and establishes multidisciplinary research project control. * Authorizes expenses on grant studies and related departmental or project study accounts. * Process documents such as check requests, travel documents, purchase orders, blanket orders, invoice statements and various types of documents handled through office. * Records, maintains and process functions related to various equipment used in accounting processes. * Processes payroll and appointments for academic and staff personnel. Maintains departmental personnel files and assists with benefits administration. * Assists supervisors with the hiring process including job requisitions, PHS entry and appointment screening. * May supervise staff responsible for purchasing, payroll and/or accounting. * Distributes and screens mail, routing to appropriate staff. * Copies documents for distribution for signature. * Reviews and approves documents such as expense reports, travel documents, purchase orders, blanket orders, invoices, spend authorizations, and other documents. * Provides regular reporting of expenditures across the division. * Maintains asset data and leads annual inventory process. * Engages in special projects such as division financial planning initiatives and research symposia. * Records and maintains process flows related to accounting functions. * Processes payroll and appointments for academic and staff personnel. Maintains departmental personnel files and assists with benefits administration. * Assists supervisors with the hiring process including job requisitions, PHS entry and appointment screening. * May supervise staff responsible for purchasing, payroll and/or accounting. Working Conditions: Job Location/Working Conditions * Normal office environment Physical Effort * Typically sitting at desk or table * Repetitive wrist, hand or finger movement Equipment * Office equipment The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time. Required Qualifications Education: High school diploma or equivalent high school certification or combination of education and/or experience. Certifications: No specific certification is required for this position. Work Experience: Accounting / Bookkeeping (5 Years) Skills: Not Applicable Driver's License: A driver's license is not required for this position. More About This Job Required Qualifications * Some college-level accounting coursework. Preferred Qualifications Education: Bachelor's degree - Accounting, Bachelor's degree - Business Certifications: No additional certification beyond what is stated in the Required Qualifications section. Work Experience: No additional work experience beyond what is stated in the Required Qualifications section. Skills: Accounting, Accounting Software, Benefits Administration, Communication, Document Processing, Financial Accounting Systems, Interpersonal Interactions, Organizing, Payroll, Supervision, Workday Grade G08-H Salary Range $21.17 - $32.85 / Hourly The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget. Questions For frequently asked questions about the application process, please refer to our External Applicant FAQ. Accommodation If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request. All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship. Pre-Employment Screening All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening. Benefits Statement Personal * Up to 22 days of vacation, 10 recognized holidays, and sick time. * Competitive health insurance packages with priority appointments and lower copays/coinsurance. * Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods. * WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%. Wellness * Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more! Family * We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We've got you covered. * WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us. For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/ EEO/AA Statement Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University's policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. Diversity Statement Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment - fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.