The University of Southern California (USC), founded in 1880, is located in the heart of downtown L.A. and is the largest private employer in the City of Los Angeles. As an employee of USC, you will be a part of a world-class research university and a member of the "Trojan Family," which is comprised of the faculty, students, and staff that make the university what it is. The USC Leonard Davis School of Gerontology is seeking an Administrative Assistant with strong organizational and interpersonal skills to join its team! The Administrative Assistant for Student Services performs various administrative duties and coordination of special events for the school. Under the leadership of the Sr. Associate Dean, the administrative assistant will assume all administrative duties consisting of but not limited to answering phone calls, emails, and assisting walk-in guests. Strong customer service, networking, and computer skills are a must. Key responsibilities include processing travel expense reports, gathering and organizing course syllabi each semester, maintaining an up-to-date archive, and planning and executing departmental events such as seminars and conferences, including logistics like rentals and catering. This Administrative Assistant will also handle vendor payments through the university payment system, ensuring timely and accurate transactions. Strong multitasking and communication skills are essential, and knowledge of USC systems such as Workday and Concur, is a plus! The Administrative Assistant may supervise one or more student workers staffing the office. This is a full-time non-exempt position that will require substantial commitment and flexibility. The Administrative Assistant will work on campus full-time and will be required to possess a valid state driver's license to be able to operate an electric cart to run errands off and on campus. Primary Responsibilities * Managing schedule, using Microsoft Outlook, scheduling appointments, making travel arrangements, screens and prioritizing incoming calls, emails, and correspondence, and determining what contact or action is required for satisfactory disposition promptly. * Organizes programs, events, meetings, or conferences by arranging facilities and caterers, and coordinating speakers. * Handle incoming requests from faculty, staff, students, and prospective students via walk-in visits, telephone, email, and postal mail * Handles and/or supervises all conventional correspondence, travel, schedules, and administrative activities. * Maintain confidentiality and discretion regarding student services and files. * Composes and produces a variety of correspondence, reports, confidential documents, and/or forms. * Assist in maintaining office equipment and purchases. * Processes expenditures for travel and non-travel-related expenses * Will be required to run errands on and off campus as needed. * Performs special projects and assignments as requested Our Ideal Candidate * Is proficient with Microsoft Office Suite (including Word, Excel, Outlook, and PowerPoint) * Is highly organized and able to multitask * Has great customer service skills * Strong writing and analytic skills * Resourceful and self-motivated * Must possess a valid driver's license The hourly rate range for this position is $24-$27. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations. Benefits include a competitive salary, and a rich array of USC benefits including healthcare (including dental and vision), 403(b), tuition reimbursement, national holidays, paid vacation, sick time, and more. USC is an equal opportunity, affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring ordinance. If you are interested, please submit a fully completed application. Include a cover letter and resume with references. Thank you for your interest! Minimum Education: Bachelor's degree Addtional Education Requirements Combined experience/education as substitute for minimum education Minimum Experience: 3 years Minimum Skills: Secretarial or specialized clerical and administrative experience. Preferred Education: Bachelor's degree Preferred Experience: 4 years USC is a smoke-free environment USC is an equal opportunity, affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying. We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at uschr@usc.edu. Inquiries will be treated as confidential to the extent permitted by law. * Read USC's Clery Act Annual Security Report * Affirmative Action and Equal Opportunity Plan * Pay Transparency Non-Discrimination * USC is an E-Verify Employer * Digital Accessibility If you are a current USC employee, please apply to this USC job posting in Workday by copying and pasting this link into your browser: https://wd5.myworkday.com/usc/d/inst/1$9925/9925$114145.htmld