Job Title: Accounts Payable & Accounts Receivable Specialist
Location: Medford, Ma. Onsite
Position Type: Full-Time

Job Summary:
We are seeking a detail-oriented and experienced Accounts Payable Specialist to join our team. In this role, you will process AP transactions, ensuring accurate financial recordkeeping and timely payment processing. The ideal candidate has strong organizational skills, and the ability to handle high-volume processing efficiently.

Key Responsibilities:
Accounts Payable (AP):
Process AP invoices and route for approval in accordance with company policies.
Reconcile vendor accounts and resolve any discrepancies or issues.
Maintain vendor relationships by addressing payment inquiries and resolving payment-related issues.
Ensure timely and accurate posting of transactions to the general ledger.

Daily Processing:
Handle the processing of 20-50 accounts daily, maintaining accuracy and efficiency in both AP and AR functions.
Qualifications:
3-5 years of experience as an Accounts Payable or Accounts Receivable Clerk, or a hybrid role involving both.
Experience with lockbox, ACH transactions, and general cash deposit processes.
Strong reconciliation skills and experience resolving vendor or customer account issues.
Proficiency in Microsoft Office applications, particularly Excel.
Excellent organizational and communication skills, with the ability to multitask and prioritize workload.
Preferred Skills:
Experience working with automated accounting systems and payment processing platforms.
Ability to thrive in a high-volume, fast-paced environment while maintaining attention to detail.
COMPETENCIES:
Customer Service - Responds promptly to customer needs; Responds to requests for service and assistance; Meets commitments.
Dependability - Follows instructions; Completes tasks on time or notifies appropriate person with an alternate plan.
Interpersonal Skills - Maintains confidentiality, Works well with other departments.
Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently
Problem Solving - Identifies and resolves problems in a timely manner; Works well in group problem solving situations.
Professionalism - Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions.
Quality - Demonstrates accuracy and thoroughness; Monitors own work to ensure quality.
Quantity - Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly.
Teamwork - Contributes to building a positive team spirit; Supports everyone's efforts to succeed.
Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information
Benefits:
401(k) matching
Dental insurance
Disability insurance
Employee assistance program
Flexible spending account
Health insurance
Life insurance
Paid time off
Parental leave
Vision insurance

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Fire Equipment Inc. is committed to creating a diverse environment and is proud to be an equal opportunity employer. EOE disability/veteran

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