Manage the daily activities of the College of Medicine - Tucson Dean: Assure the Dean is adequately prepared for each meeting and/or event, which may include being strategic about the timing and/or order of meetings/events.Track action items from the Dean's meetings and delegate action items if deemed appropriate.Troubleshoot issues or requests that arise throughout the day that may or may not require the Dean's attention. Handle higher-level executive tasks such as: Maintain current memberships for the Dean in various societies and organizations.Manage the Dean's clinical CME budget, assuring compliance with all fund use policies and that it stays within budget.Assist with high level recruits, guest speakers, visitors, etc., as needed.Approve the Dean's direct reports time sheets on the Dean's behalf, which includes troubleshooting any issues.Act as a conduit between the Dean and those that are seeking their signature/approval for various forms, certificates, etc. This includes oversight of the Ghostwriter signature machine.Together with the Dean and DSM, plan and execute the agenda along with follow up communication to the Dean's Executive Council and other leadership meetings such as the AMC Education Committee Meeting. This includes taking meeting minutes, following up on action items and provide talking points/script so the Dean can properly relay a synthesis of the meeting at other meetings.Filter the Dean's email and act on their behalf accordingly. Bring urgent emails to the Dean's attention.Assist the Dean with COC, COI and Management Reports.Initiate and compose emails and letters for the Dean's signature.Develop presentations on behalf of the Dean.If the Dean is a practicing physician, oversee their on-boarding and credentialing process with Banner, which includes assuring they are up to date with their certifications, immunizations, etc. Once the Dean is practicing, work with Banner to coordinate clinic and procedures days in addition to triaging patient inquiries. Ensure the Dean is up to date on records completion and training. Handle basic executive-level tasks such as: Calendaring.Process disbursement vouchers.Trouble shoot problems that arise within the College of Medicine Dean's Suite including but not limited to Xerox and fax machine issues, and facilities maintenance calls.Prepare conference rooms for various meetings (i.e. zoom set up, set up catering, clean up, etc.).Order office supplies.Prepare conference rooms which may include zoom set up and order catering.Maintain the Dean's Curriculum Vitae.Assist with Dean's events, as needed.Maintain several email distribution lists including but not limited to the AMC Education Committee, Dean's Executive Council, all Department Chairs, all Center Directors, Basic Science Chairs, Clinical Department Chairs, Dean Suite Members, etc. As an extension of the Dean of the College of Medicine-Tucson, serve as a valuable resource and liaison to the Dean's direct reports and others: Serve as a liaison to the college Department Heads, Center Directors, Deputy Deans, administration, faculty, staff, students, Banner, UA, and UAHS management team(s), outside agencies and the general public.Serve as a resource to the Dean's direct reports, often providing advice and guidance on how to approach a situation, handle a task and/or move their initiatives forward.In regards to serving as a resource to others, serve on the Dean's Assistants Group (DAG), which is a nationally recognized group of the Association of American Medical Colleges. May also serve on DAG subcommittees such as membership, planning and serving as DAG western regional representative. Frequently communicate to internal and external stakeholders: Act on behalf of the Dean representing the College of Medicine-Tucson (and UA) in a professional manner whether in person, at meetings or through email, as the assistant may respond on the dean's behalf.Exercise discretion and independent judgment with matters of significance to the college, such as knowing when to produce written or verbal communication about sensitive matters. Actions may include coordination with the UA Office of General Counsel.Respond to management and public information requests, which may include resolving politically sensitive issues. Knowledge, Skills and Abilities: The candidate must be flexible and adapt to the various leadership styles that may exist depending on the sitting Dean. Must be able to professionally manage sensitive situations. Emotional intelligence and confidentiality are critical skills for this position.