Practice Area Litigation Department Date Posted Jul 23, 2024 Application Deadline Sep 23, 2024 LOS ANGELES, CA Kutak Rock LLP is seeking a full time Legal Secretary in its Los Angeles, CA office to join its Litigation Department. This position provides legal secretarial support to multiple trial lawyers in a busy litigation practice in both state and federal courts. This role is ideal for who are committed to providing high-quality work product and enjoy working in a collaborative and collegial environment. JOB SUMMARY Kutak Rock LLP is seeking a full time Legal Secretary in its Los Angeles, CA office to join its Litigation Department. This position provides legal secretarial support to multiple trial lawyers in a busy litigation practice in both state and federal courts. This role is ideal for who are committed to providing high-quality work product and enjoy working in a collaborative and collegial environment. RESPONSIBILITIES * Maintain strict confidentiality and discretion of firm and client matters * Prepare, proofread, and edit pleadings, discovery, briefs, memoranda, and correspondence in draft and final form to incorporate revisions * Maintain timekeepers' calendars and monitor docketing deadlines, review documents and correspondence for important deadlines and information * Submit filings for federal and the superior and district courts California * Prepare scans, copies, printing, and other general office duties * Handle heavy filing, organize and maintain extensive sets of files, both paper and electronic * Read and route incoming and internal mail; assemble large mailings * Perform document comparisons using firm software (Litera) * Organize and maintain electronic files in the Firm's document management system (NetDocs) * Accept responsibility and take directions for work assignments and tasks * Handle client communications (when appropriate) through telephone and e-mail * Maintain, report and track Continuing Legal Education (CLE) * Arrange travel and handle expense reports for attorneys, enter lawyers' expenses for submission to Accounting through internal billing software * Schedule conference calls, meetings, and professional organization events for attorneys * Provide occasional coverage to office reception desk in rotation with existing office staff * Assist with other tasks as assigned or necessary within the Litigation Department QUALIFICATIONS: Skills & Abilities * Advanced knowledge of Microsoft Office including the use of charts, Styles and Table of Contents, Word, and Excel * Experience in editing, combining, and assembling PDF documents * Excellent grammar, spelling, and proofreading skills * Ability to work well under the pressures of deadlines, prioritize, multitask, and move from one project to another efficiently * Excellent organizational skills and attention to detail * Ability and interest in learning new skills including software and technology * Excellent interpersonal skills and adept at professional interactions with lawyers, clients, and staff * Ability to be punctual and dependable QUALIFICATIONS: Education & Experience * High School Diploma or equivalent required; Associates or Bachelor's degrees preferred * 4+ years of legal administrative support experience in a litigation practice required * Experience with local, state, and federal court filing procedures as well as electronic court filing Position Information Status: Non-Exempt Salary Range: $70,000-$93,000 per year, commensurate with experience Work Arrangement: Hybrid 4:1 Benefits Medical, Dental, Vision, Life, Dependent Life, Disability, and Accidental Death & Dismemberment insurance. Flexible Spending Plan. Health Savings Account. Profit-Sharing and 401(k) Retirement benefits. Discretionary bonuses. Nine Paid Holidays per calendar year. Ten hours of paid time off accrued each month. Paid parental leave. Fertility coverage assistance. Adoption and surrogacy financial assistance. Bereavement, jury duty, military leave. Employee Assistance Program. Back-Up Care. Domestic Partner Benefits. Commuting Benefits. Tuition Reimbursement. Employee Referral Program. Some of the foregoing benefits include Employer/Employee cost sharing. Additional Information Any offer of employment is contingent upon the successful completion of a background check. Qualified applicants with criminal histories will be considered for employment in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring Ordinance (FCIHO) About the Firm Kutak Rock was formed in 1965 with a commitment to exceptional client service delivered with a collaborative, team-focused approach. Our founding charter commits the firm to "allow and encourage each individual within it to be a full person," and we strive to offer an exceptional professional environment, intellectually challenging and engaging work in multiple disciplines, competitive compensation and benefits, opportunities for training and career development. We are a leading national law firm with locations in 19 cities united by our common commitment to our core values of client service; integrity and fairness; innovation; and inclusiveness and diversity. We are dedicated to the maintenance of a respectful, collegial, communicative, and equal opportunity workplace that encourages and rewards innovation and entrepreneurship. We measure our success not just on the basis of our revenues or our profits, but by the satisfaction we deliver for our clients and the health, engagement and loyalty of our people.