Special Assistant to the Vice President for Student Affairs and Dean of Students (Administrative Specialist (HEOa)) POSITION DETAILS Under the direction of the Vice President of Student Affairs and Dean of Students, and working collaboratively with her Chief of Staff, the Special Assistant is responsible for the resolution of constituent issues; the design, implementation and coordination of special initiatives/programs; the drafting of reports, correspondence, memorandum, and other written materials; written and verbal communications with various stakeholders within and outside of the College including students, parents, faculty, staff, CUNY Central Office, government agencies and other organizations; and other projects as directed by the Vice President of Student Affairs. In addition to the CUNY Title Overview, the Special Assistant will be responsible for the following duties: * Serves as the Vice President's liaison to students, parents and faculty to effectively address and resolve constituents' issues brought to the attention of the Vice President/Dean of Students with sensitivity, efficiency, and confidentiality. * Designs, spearheads, implements, and coordinates special initiatives/programs, focus groups and workshops for students, parents and staff * Markets Student Services programs and services to students, parents, faculty and staff through the creation and disbursement of written communications including publicity materials, electronic mail, oral presentations and other modes of communication. * Drafts and edits correspondence, reports, memorandum and written materials in a clear, concise and timely manner for various constituencies including students, parents, faculty/staff, public/private/government organizations and oversight agencies. * Serves as the Vice President's representative at meetings or events with various internal and external constituencies, communities, and stakeholders. * Provides assistance or direction as needed to program or services for students, parents, faculty or staff. * Serves on planning committees such as Student Orientation and Student Commencement QUALIFICATIONS Bachelor's Degree and four years' relevant experience required. PREFERRED QUALIFICATIONS * Experience dealing with complex student situations. * Ability to approach issues holistically with discretion and confidentiality. * Passionate about student success and student service * Proficient in Microsoft Office 365 Suite (Word, Excel, PowerPoint, Outlook, Teams) and comfortable learning new software platforms (e.g., CRM and Student Information Systems). CUNY TITLE OVERVIEW Provides administrative and program support to an administrative or academic department. * Oversees department operations and assists management in planning department activities, creating schedules, assigning staff and preparing and delivering department communications. * Works with appropriate offices related to personnel recruitment, expediting search activities * Research coordinates and organizes materials for key events such as promotion and tenure reviews. * Supervises and trains support staff and student workers. * Manages budget and coordinates purchasing, accounting, and payroll. * Provides instructions and basic advice to students, faculty, and others seeking information on department activities, policies, and schedules. * Performs related duties as assigned. Job Title Name: Administrative Specialist CUNY TITLE Higher Education Assistant FLSA Non-exempt COMPENSATION AND BENEFITS Salary commensurate with education and experience $62,411-$72,667. CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world. HOW TO APPLY Applications must be submitted online by accessing the CUNY Portal on City University of New York job website www.cuny.edu/employment or https://cuny.jobs/ and following the CUNYfirst Job System Instructions. To search for this vacancy, click on Search Job Listings, select More Options To Search For CUNY Jobs and enter the Job Opening ID number. Click on the "Apply Now" button and follow the application instructions. Current users of the site should access their established accounts; new users should follow the instructions to set up an account. Please have your documents available to attach into the application before you begin. Please note that the required material must be uploaded as ONE document under CV/ Resume (do not upload individual files for a cover letter, references, etc.). The document must be in .doc, .docx, .pdf, .rtf, or text format- and name of file should not exceed ten (10) characters - also DO NOT USE SYMBOLS (such as accents (é, è, (â, î or ô), ñ, ü, ï, -, \_ or ç)). Incomplete applications will not be considered. Please include: * Cover Letter and/or Statement of scholarly interests * Curriculum Vitae/ Resume * Names and contact information of 3 references Upload all documents as ONE single file-- PDF format preferred. CLOSING DATE The committee will begin reviewing complete applications on November 11, 2024. The search will remain open, and screening and review of applications will be ongoing-- until the position is filled. Applications submitted after the deadline will only be considered if the position(s) remain open after initial round. JOB SEARCH CATEGORY CUNY Job Posting: Managerial/Professional EQUAL EMPLOYMENT OPPORTUNITY CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer. Job ID 29164 Location Hunter College