General Division: Property Reports To: Group Head of Property Key Relationships: Directors, Underwriters, Managers, Secretaries, other staff members and external clients and suppliers. Job Summary: To provide comprehensive PA support to Group Head of Property, and to members of the team as advised by Group Head of Property. To manage the Property secretarial team. Key Responsibilities: Personal Assistant Support Act as a first point of contact for both internal and external clients wishing to contact Group Head of Property Screen and respond to e-mails and telephone calls. Provide e-mail management support including: management of meeting requests, organisation & filtering of e-mail. Provide diary management support including: arrangement of meetings, acceptance/ declines, act as 'gatekeeper' to meeting requests, ensuring adequate time allocation/ travel time for meetings. Provide a time management service for Group Head of Property to ensure effective use of their time. Arrange internal/external meetings and book venues including: distribution of papers/ reports in advance, set up of video/ teleconferencing/ flipcharts, booking of refreshments/ lunch. Collate information and produce presentations from PowerPoint for meetings and seminars. Follow up on agreed action items from meetings. Produce accurate correspondence including letters, memos and facsimiles on behalf of Head of Underwriting Performance including dealing with routine correspondence and enquiries. Co-ordinate with the travel team to make travel arrangements, including booking flights, accommodation, producing itineraries, and arranging foreign currency and passport/visas where applicable. Book meetings, seminars and conferences, liaising with Talent Management where necessary. Meet and greet visitors. Attend meetings and team briefs, taking minutes where necessary. Take the initiative to identify and resolve problems as they arise to facilitate the smooth running and continuity of business. Act as ambassador for the Head of Property Group both internally and externally particularly during times of their absence from the business whilst ensuring that they are fully appraised of any important developments Secretarial Co-ordination Represent the Property secretarial team, providing comprehensive support, co-ordination and direction. Mentor and develop Property team secretaries; execute training and career development plans in conjunction with Talent Management. Capacity management and planning; Ensuring effective management of workload, holiday and sickness cover across the secretarial team. Resolving issues across the secretarial team. Ensuring effective service; issue & communication management with key stakeholders. Deliver annual and interim performance appraisals in partnership with secretaries' line managers Recruit, select and integrate new Property team secretaries in conjunction with Talent Management Best Practice and Knowledge Sharing Responsible for the effective co-ordination of best practices and knowledge sharing across the Property secretarial team. Creating a framework for knowledge sharing across teams. Rolling out standard/best practices across Property where appropriate. Standardising processes where possible. Ensuring process efficiency - continuous improvement. General Undertake any other reasonable duties /ad hoc reports as may be requested. Participate in cross-team and intra-team projects as required. At Beazley we are committed to doing the right thing because it is the right thing to do. It is important that within all your interactions both internally and externally you adhere to this principle through adoption of Beazley's core values and behaviours - PIED and Being Beazley. Adopt the Beazley culture of Professionalism, Integrity, Effectiveness and Dynamic that contributes to an internal environment of teamwork and promote a positive brand image and experience to our external customers. Comply with Beazley procedures, policies and regulations including the code of conduct. Undertake training on Beazley policies and procedures as delivered by your line manager, the Talent Management development or assurance teams (compliance, risk, internal audit) either directly, via e-learning or the learning management system. Display business ethics that uphold the interests of all our customers. Ensure all interactions with customers are focused on delivering a fair outcome, including having the right products for their needs. Comply with any specific responsibilities necessary for your role as outlined by your line manager, the Talent Management or assurance teams (compliance, risk, internal audit) and ensure you keep up to date with developments in these areas. This may include, amongst others, Beazley's underwriting control standards, Beazley's claims control standards, other Beazley standards and customer relationship management. Carry out additional responsibilities as individually notified, either through your objectives or through the learning management system. These may include membership of any Beazley committees or working groups. Personal Specification: Education and Qualifications Educated to 'A' level or equivalent Professional secretarial qualifications desirable Skills and Abilities Excellent communication skills, both verbal and written Advanced in all Microsoft Office programs Motivational skills, team worker as well as able to work on own initiative The ability to manage time, meet deadlines and prioritise Excellent understanding of organisational processes Knowledge and Experience Proven Personal Assistant experience Experience of arranging complex travel plans and itineraries Experience of minute/note taking in meetings Aptitude and Disposition Outcome focussed, self-motivated, flexible and enthusiastic Professional approach to successfully interact with managers/colleagues and external suppliers Completes work to deadline Proactive Competencies Concern for quality Information seeking Customer focus Team working Initiative Problem solving Time management Relationship building The rewards: US Candidates The opportunity to connect and build long-lasting professional relationships while advancing your career with a growing, dynamic organization Attractive base compensation and discretionary performance related annual bonus Competitively priced medical, dental and vision insurance Company paid life, and short- and long-term disability insurance 401(k) plan with 5% company match and immediate vesting 22 days annual PTO (full-time, prorated for 1st calendar year of employment), plus paid public holidays with the ability to flex the religious bank holidays to suit your religious beliefs. Additional PTO purchase is available up to a maximum of 5 days per calendar year. Up to $700 reimbursement towards home office setup Free in-office lunch, travel reimbursement for travel to office, and monthly lifestyle allowance in support of your wellbeing The opportunity to save for, and purchase, shares of Beazley stock Six months fully paid parental leave, regardless of how you come to parenthood Company paid sabbatical up to 12 weeks after 10 years of continued service Support with exam/study leave and fees for relevant qualifications related to furthering education Up to 2.5 days matched paid leave for volunteering at a charity of your choice and 5 days paid leave to provide or arrange care for a dependent with a long term care need annually Smart working policy and flexible working culture, trusting our employees to do what works best for them, their role and the needs of the business Salary for this role will be tailored to the successful individual's location and experience. The expected compensation range for this position is $75,000 - $90,000 per year plus discretionary annual bonus. You will be able to discuss your salary expectations should you be contacted about this role. The rewards: UK Candidates The opportunity to connect and build long-lasting professional relationships while advancing your career with a growing, global organization Attractive base compensation and discretionary performance related annual bonus Private medical insurance coverage for both you and your dependents Company paid life assurance and long term disability insurance Pension with 10% employer contribution, plus a further matched contribution up to 2.5% 25 days of annual leave (prorated for 1st calendar year of employment), plus public holidays, with the ability to flex the religious bank holidays to suit your religious beliefs, subject to approval. Additional annual leave purchase is also available up to a maximum of five additional days per year. Up to 2.5 days matched paid leave for volunteering at a charity of your choice and 5 days paid leave to provide or arrange care for a dependent with a long term care need annually Up to £550 reimbursement towards home office setup Free in-office lunch and monthly lifestyle allowance Monthly travel allowance or annual season ticket The opportunity to save for, and purchase, shares of Beazley stock Six months fully paid parental leave, regardless of how you come to parenthood Company paid sabbatical up to 12 weeks after 10 years of continued service Support with exam/study leave and fees for relevant qualifications related to furthering education Smart working policy and flexible working culture, trusting our employees to do what works best for them, their role and the needs of the business Don't meet all the requirements? At Beazley we're committed to building a diverse, inclusive, and authentic workplace. If you're excited about this role but your experience doesn't perfectly align with every requirement and qualification in the job specification, we encourage you to apply anyway. You might just be the right candidate for this, or one of our other roles. This document is subject to review after consultation with your Manager. Responsibilities Key Responsibilities: Personal Assistant Support Act as a first point of contact for both internal and external clients wishing to contact Group Head of Property Risk Screen and respond to e-mails and telephone calls. Provide e-mail management support including: management of meeting requests, organisation & filtering of e-mail. Provide diary management support including: arrangement of meetings, acceptance/ declines, act as 'gatekeeper' to meeting requests, ensuring adequate time allocation/ travel time for meetings. Provide a time management service for Group Head of Property Risk to ensure effective use of their time. Arrange internal/external meetings and book venues including: distribution of papers/ reports in advance, set up of video/ teleconferencing/ flipcharts, booking of refreshments/ lunch. Collate information and produce presentations from PowerPoint for meetings and seminars. Follow up on agreed action items from meetings. Produce accurate correspondence including letters, memos and facsimiles on behalf of Head of Underwriting Performance including dealing with routine correspondence and enquiries. Co-ordinate with the travel team to make travel arrangements, including booking flights, accommodation, producing itineraries, and arranging foreign currency and passport/visas where applicable. Book meetings, seminars and conferences, liaising with Talent Management where necessary. Meet and greet visitors. Attend meetings and team briefs, taking minutes where necessary. Take the initiative to identify and resolve problems as they arise to facilitate the smooth running and continuity of business. Act as ambassador for the Head of Property Risk Group both internally and externally particularly during times of their absence from the business whilst ensuring that they are fully appraised of any important developments Best Practice and Knowledge Sharing Responsible for the effective co-ordination of best practices and knowledge sharing across the Property secretarial team. Creating a framework for knowledge sharing across teams. Rolling out standard/best practices across Property where appropriate. Standardising processes where possible. Ensuring process efficiency - continuous improvement. General Undertake any other reasonable duties /ad hoc reports as may be requested. Participate in cross-team and intra-team projects as required. At Beazley we are committed to doing the right thing because it is the right thing to do. It is important that within all your interactions both internally and externally you adhere to this principle through adoption of Beazley's core values and behaviours - PIED and Being Beazley. Adopt the Beazley culture of Professionalism, Integrity, Effectiveness and Dynamic that contributes to an internal environment of teamwork and promote a positive brand image and experience to our external customers. Comply with Beazley procedures, policies and regulations including the code of conduct. Undertake training on Beazley policies and procedures as delivered by your line manager, the Talent Management development or assurance teams (compliance, risk, internal audit) either directly, via e-learning or the learning management system. Display business ethics that uphold the interests of all our customers. Ensure all interactions with customers are focused on delivering a fair outcome, including having the right products for their needs. Comply with any specific responsibilities necessary for your role as outlined by your line manager, the Talent Management or assurance teams (compliance, risk, internal audit) and ensure you keep up to date with developments in these areas. This may include, amongst others, Beazley's underwriting control standards, Beazley's claims control standards, other Beazley standards and customer relationship management. Carry out additional responsibilities as individually notified, either through your objectives or through the learning management system. These may include membership of any Beazley committees or working groups. Person Specifications Personal Specification: Education and Qualifications Educated to 'A' level or equivalent Professional secretarial qualifications desirable Skills and Abilities Excellent communication skills, both verbal and written Advanced in all Microsoft Office programs Motivational skills, team worker as well as able to work on own initiative The ability to manage time, meet deadlines and prioritise Excellent understanding of organisational processes Knowledge and Experience Proven Personal Assistant experience Experience of arranging complex travel plans and itineraries Experience of minute/note taking in meetings Aptitude and Disposition Outcome focused, self-motivated, flexible and enthusiastic Professional approach to successfully interact with managers/colleagues and external suppliers Completes work to deadline Proactive Competencies Concern for quality Information seeking Customer focus Team working Initiative Problem solving Time management Relationship building The hiring manager will consider candidates located in the UK or US (East Coast only). US Residents Rewards: The opportunity to connect and build long-lasting professional relationships while advancing your career with a growing, dynamic organization Attractive base compensation and discretionary performance related annual bonus Competitively priced medical, dental and vision insurance Company paid life, and short- and long-term disability insurance 401(k) plan with 5% company match and immediate vesting 22 days annual PTO (full-time, prorated for 1st calendar year of employment), plus paid public holidays with the ability to flex the religious bank holidays to suit your religious beliefs. Additional PTO purchase is available up to a maximum of 5 days per calendar year. Up to $700 reimbursement towards home office setup Free in-office lunch, travel reimbursement for travel to office, and monthly lifestyle allowance in support of your wellbeing The opportunity to save for, and purchase, shares of Beazley stock Six months fully paid parental leave, regardless of how you come to parenthood Company paid sabbatical up to 12 weeks after 10 years of continued service Support with exam/study leave and fees for relevant qualifications related to furthering education Up to 2.5 days matched paid leave for volunteering at a charity of your choice and 5 days paid leave to provide or arrange care for a dependent with a long term care need annually Smart working policy and flexible working culture, trusting our employees to do what works best for them, their role and the needs of the business Salary for this role will be tailored to the successful individual's location and experience. The expected compensation range for this position is $90,000 - $110,000 per year plus discretionary annual bonus. You will be able to discuss your salary expectations should you be contacted about this role. UK residents Rewards: The opportunity to connect and build long-lasting professional relationships while advancing your career with a growing, global organization Attractive base compensation and discretionary performance related annual bonus Private medical insurance coverage for both you and your dependents Company paid life assurance and long term disability insurance Pension with 10% employer contribution, plus a further matched contribution up to 2.5% 25 days of annual leave (prorated for 1st calendar year of employment), plus public holidays, with the ability to flex the religious bank holidays to suit your religious beliefs, subject to approval. Additional annual leave purchase is also available up to a maximum of five additional days per year. Up to 2.5 days matched paid leave for volunteering at a charity of your choice and 5 days paid leave to provide or arrange care for a dependent with a long term care need annually Up to £550 reimbursement towards home office setup Free in-office lunch and monthly lifestyle allowance Monthly travel allowance or annual season ticket The opportunity to save for, and purchase, shares of Beazley stock Six months fully paid parental leave, regardless of how you come to parenthood Company paid sabbatical up to 12 weeks after 10 years of continued service Support with exam/study leave and fees for relevant qualifications related to furthering education Smart working policy and flexible working culture, trusting our employees to do what works best for them, their role and the needs of the business Don't meet all the requirements? At Beazley we're committed to building a diverse, inclusive, and authentic workplace. If you're excited about this role but your experience doesn't perfectly align with every requirement and qualification in the job specification, we encourage you to apply anyway. You might just be the right candidate for this, or one of our other roles. This document is subject to review after consultation with your Manager. LI-AM1