Position Details Position Information Recruitment/Posting Title Program and Events Coordinator Job Category URA-AFT Administrative Department EIP- Ctr Amer Women & Politcs Overview Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities. Posting Summary Rutgers, The State University of New Jersey is seeking a Program and Events Coordinator for the Center for American Women and Politics within the Eagleton Institute of Politics. CAWP is the leading source of information about women and politics in the United States. Our mission is to promote greater knowledge and understanding about the role of women in American politics, enhance women's influence in public life, and expand the diversity of women in politics and government. A crucial component of that mission developing education and outreach strategies which translate research findings into action, and addressing women's underrepresentation in political leadership with effective, intersectional, and imaginative programs serving a variety of audiences. Among the key duties of the position are the following: * Assists the program and senior staff in managing all logistics and administrative tasks relating to CAWP's public programming. * Follows up on invitations, contracts, planning processes, logistics, communications, promotion, records, materials, invoice processing, and documents related to events. * Organizes, administers, and coordinates lectures, forums, educational programs and other events for the Center for American Women and Politics. * Serves as the program team lead on the annual NEW Leadership New Jersey program and the annual Teach a Girl to Lead Book Reading Project. * For NEW Leadership NJ, responsible for: student participant recruitment processes, and developing and updating recruitment and promotional material and information. Develops program materials, curriculum and agenda. Manages all program logistics including housing, transportation, meals, and budget. * Assists senior staff and faculty on other educational programming and special projects, including facilitating guest visits and field trips. * Assists communications and other staff in creating external-facing communications focused on sharing information more widely about all our public programs, including to press and on social media. * On occasion, all members are asked to participate in Institute-wide and/or cross-team projects. Position Status Full Time Hours Per Week Daily Work Shift Work Arrangement FLSA Nonexempt Grade 03 Position Salary Annual Minimum Salary 50065.00 Annual Mid Range Salary 62252.00 Annual Maximum Salary 74438.00 Standard Hours 37.50 Union Description URA-AFT Administrative Payroll Designation PeopleSoft Benefits Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview. Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP Qualifications Minimum Education and Experience * Bachelor's degree or equivalent is required for this position. Certifications/Licenses Required Knowledge, Skills, and Abilities * Must have knowledge of US and NJ government and politics. * Must have strong interpersonal skills and be comfortable meeting and working with a broad range of people - from high level public officials to media representatives to vendor staff to students - in a variety of highly visible settings. * Must be able to independently manage multiple tasks and short deadlines in high-stress situations. * Must have excellent oral and written communications skills. * Must be very organized, efficient, and detail-oriented. Preferred Qualifications * Degree in Political Science, Gender Studies or related experience in those fields. Equipment Utilized * Microsoft Office Suite. * Two years of relevant experience is strongly preferred. Physical Demands and Work Environment * Eagleton offices are located within a historic building with no elevator. * The duties of this position regularly involve navigating stairs numerous times a day. * An applicant may request a reasonable accommodation if they have a disability that restricts them in their ability to climb and/or navigate stairs. Special Conditions Posting Details Posting Number 24ST2259 Posting Open Date 10/01/2024 Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus Douglass (RU-New Brunswick) City New Brunswick State NJ Location Details Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Affirmative Action/Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement Supplemental Questions Required fields are indicated with an asterisk (*). * * Do you have a bachelor's degree or equivalent? * Yes * No Applicant Documents Required Documents * Resume/CV * Cover Letter/Letter of Application * List of Professional References (contact Info) Optional Documents