Arizona Department of Education The Arizona Department of Education is a service organization committed to raising academic outcomes and empowering parents. ESS, Program Project Specialist II Job Location: Exceptional Student Services (ESS) Section Phoenix Location Posting Details: Salary: $50,000 - $53,000 Grade: 19 Closing Date: 09/08/24 Job Summary: * This position is responsible for providing administrative support to the Director of Operations and the Director of Finance for the Exceptional Student Services. * Rare in-state travel may be required for this position. The Arizona Department of Education currently utilizes a hybrid work environment, with up to two days of remote work (contingent upon business needs). Candidates should apply with an ability and willingness to work in-office up to five days per week as business needs necessitate. Job Duties: * Manage incoming calls directing them to the appropriate departments, calendar/meeting scheduling, organizing travel arrangements, and tracking timelines * Assist divisional staff on various projects and initiatives along with constituents daily * Assist in preparation of program-specific reports and inquiries and/or correspondence * Assist with the work over which they have policy-setting responsibilities * Participate in annual program evaluations * Assist in the gathering and organizing of qualitative data, in the construction of databases, website editing, and interpretation of data that support the reporting of state performance measures * Research, interpret, and draft policies & procedures for authorizing legislation, all program rules and regulations, and applicable guidelines * Manage communications & timelines for all data collections for ESS which ensures compliance with requirements under the IDEA and public reporting * Assist with out of state travel arrangements for Directors and Staff * Prepare all of the documents, work with ESS Project Management to register participants, make all arrangements for staff, and communicate these with staff Knowledge, Skills & Abilities (KSAs): Knowledge in: * Computer systems and telephone hardware and software * Content Management System * Applicants must have previous administrative support experience Skills in: * Interpersonal skills that promote public and customer relations * Time management strategies * Communication skills - both oral and written * Organizing, scheduling, coordinating, and transcribing * Database queries * Problem solve * Advanced skill in using Microsoft Outlook, Word, PowerPoint, and Excel. Ability to: * Evaluate situations and respond quickly and tactfully * Instill trust and confidence * Develop rapport with a variety of stakeholders * Develop and maintain professional relationships Selective Preference(s): N/A Pre-Employment Requirements: Offers are contingent upon successful completion of all background and reference checks, required documents and, if applicable, a post-offer medical/physical evaluation. If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver's License Requirements. All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify). Benefits: The State of Arizona provides an excellent comprehensive benefits package including: * Affordable medical, dental, life, and short-term disability insurance plans * Top-ranked retirement and long-term disability plans * Ten paid holidays per year * Vacation time accrued at 4.00 hours bi-weekly for the first 3 years * Sick time accrued at 3.70 hours bi-weekly * Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program). * Deferred compensation plan * Wellness plans Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page Retirement: You will be required to participate in the Arizona State Retirement System (ASRS) upon your 27th week of employment, subject to waiting period. On or shortly after, your first day of employment you will be provided with enrollment instructions and effective date. Contact Us: The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 542-3186 or emailing Human.Resources@azed.gov. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. To submit your resume, click the "APPLY NOW" button below. Having trouble applying for this position? Email HRIShelpdesk@azdoa.gov or call (602) 542-4700 for assistance.