Datasite is where deals are made. We provide the data rooms and SaaS technology used in M&A and other high-value transactions, to deliver projects in more than 170 countries. Carrying that success into the future is all about you. Your useful skills, your unusual experience, your unique ideas. Everyone here brings something unexpected. What's yours? Invest your talents in us, and we'll return the compliment. Job Description: The Executive Assistant (EA) directly supports the CFO and plays a key coordination role in the daily activities of the Finance Leadership team (FLT). The EA closely collaborates with each department (e.g. FP&A, Accounting, Sourcing, Tax, Audit, Financial systems) and assists with planning and managing organization-wide projects. The ideal candidate has a pleasant demeanor, strong respect for confidentiality, a collaborative spirit, and a customer-service oriented attitude. Essential skills include excellent project management competencies, strong verbal communications and proofreading skills, database and technological savvy, a love of multitasking, and the ability to maintain calm under pressure. The EA is responsible for the following day-to-day activities, among others: Administrative Management * Provide support to the CFO & Global Finance Leadership team in all administrative needs, including: * Manage key functions, including scheduling appointments, calendar management, coordinating travel arrangements, expense reporting, and secure e-filing * Ensure the CFO is prepared for and has all necessary information and documents to support all appointments and upcoming deadlines * Draft and distribute correspondence to business partners * Ensure a conflict free calendar and allow travel time to/from meetings * Arrange travel for CFO and other Finance team leaders and prepare expense reports in a timely manner according to current policies and procedures * Prepare agenda items, reports, presentations, and other documents often of a highly sensitive and confidential nature * Provide excellent customer service to both internal and external clients * Demonstrate initiative, identify problems and solutions before they move to the CFO * Support Facilities function for NYC office * Prepare and maintain Finance Org charts * Undertake other tasks and projects as may be assigned * Work closely with other C-suite executive assistants on materials needed for management and Board of Director meetings * Assume responsibility to ensure executives meet commitments and deadlines; confirm that materials requested from others are received and requested actions are completed * Communicate directly, and on behalf of the CFO, with Board members, company leaders, and others on matters related to C-suite initiatives * Provide a bridge for smooth communication between our executives and internal departments, demonstrating leadership to maintain a positive character, credibility, trust, and support with senior management staff Coordination with the Board of Directors & Ownership: * Provide finance support to the Board of the Directors, the Executive and Governance Committees, and other governing bodies, including: * Manage calendars and scheduling for board and committee meetings and other activities * Prepare finance board and committee agendas and meeting materials * Provide logistical support ahead of, during, and after each meeting Support Finance Projects: * Provide support and coordination of the following: * Global auditor and accounting service provider quarterly updates and status meetings * Coordinate team building events and department culture activities * Assist and support employee development, onboarding, and mentorships * Seek external networking and mentoring opportunities * Manage, lead, and support coordination efforts for projects within the Global Finance team that include: * Annual audit process with calendar management, status meetings, and reports * Census reporting, operational metrics and dashboard support, and ad hoc reporting * Corporate tax planning and projects throughout the year * Post merger integration projects * Policy, process and internal training documentation * Liaise with other departments and committees to accomplish special projects for the CFO Skills and Knowledge: * Outstanding administrative and project management skills, with high level of attention to accuracy, detail, and organization. The ability to develop timelines and execute on time is critical. * Demonstrated sound judgment and ability to maintain confidentiality * Champion change by leading and motivating others in the organization * Exceptional verbal and written communication * The ability to work with diverse constituencies, maintain diplomacy, and negotiate tactfully and successfully * Strong problem solving and analytical abilities * A desire to work collaboratively across teams as well as being able to work unsupervised and make decisions * Excellent computer/technology skills including databases and proficiency in the Microsoft Office 365 product suite (Word, Excel, Teams, PowerPoint, and Outlook) * Ability to work in a fast-paced environment and adapt quickly to changing business needs * Workday experience, a plus Qualifications and Experience: * At least 5 years of related professional experience. * Experience managing activities on behalf of a Board of Directors. * A four-year bachelor's degree or equivalent education and professional experience will be considered. * Intermediate to advanced Excel and MS Word expertise required. * Advanced PowerPoint skills/experience required. * Minimal travel required. * Required to be in the office 4 days a week. Physical Demands Typical office environment which includes extended periods of time sitting or standing, working on a personal computer, typing, using a mouse, using a phone and participating in video conferences, etc. The base salary range represents the estimated low and high end for this position at the time of this posting. Consistent with applicable law, each candidate's compensation offer may vary and will be determined based on but not limited to, your geographic region, skills, qualifications, and experience along with the requirements of the position. Datasite reserves the right to modify this pay range at any time. Salary Range - $62,532 - $103,920 As a global organization, Datasite knows that diverse perspectives are essential to our success. We're committed to maintaining a diverse workforce to serve our customers around the world. Datasite is an equal opportunity employer (EEO) and furthers the principles of EEO through Affirmative Action.