The purpose of this classification is to perform intermediate clerical and technical work involving the preparation and maintenance of fiscal and accounting records, performing related work as required. Work is performed under regular supervision of the Public Works Financial Services Administrator, Deputy Finance Director or Director of Financial Services. This position will act as the liaison between the department they work within while providing financial services department support.The following duties and functions, as outlined herein, are intended to be representative of the type of tasks performed within this classification. They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.  Acts as liaison between Financial Services, purchasing, and vendors regarding payment or other inquires.  Enters receiving information into systems for payment.  Operates calculator, computer terminal, and other standard office equipment to establish, update, and maintain records.  Initiates, manages and tracks all purchase orders as directed. Follow closely POs to verify and/or request the close or cancellation. Prepares new Change Orders for open Purchase Orders. Performs administrative and financial functions related to overall departmental operations, assists Director and Division Managers with administrative issues, coordinates departmental administrative staff and resources, reviews/revises department policies, administers City personnel policies, modifies and maintains departmental organizational charts, maintains vehicle maintenance records, reviews and redesigns various forms used within the department. Coordinates budget activities, compiles, prepares and presents division, group and overall department budgets for operating expenses, capital expenditures, personnel requests, and vehicle requests, reviews/analyzes the general ledgers of each division. Processes various financial documentation, may prepare or verify/approve payroll, solicits price quotes, verifies/approves accounts payable check requests. Process all invoices and accounts payable associated with the Department Budget.  Provide a copy the Trial Balance Report to the Public Works divisions directors, semi-weekly.  Processes and monitors all budget transfers. Maintains budget spreadsheet of all department budget accounts, needs, balances and accounts payable.  Processes monthly credit card statements for the department.  Analyzes and reports trends that affect the Department's budget.  Assists in the preparation, data entry, and tracking of department budget.  Assists in annual budget preparation and presentation.  Maintains the department's financial electronic and paper records. Establishes effective working relationships with City employees, management, community groups, meeting planners, local businesses, Chamber of Commerce, Community Redevelopment Agency (CRA), Business Development Board, service providers, media representatives and other parties, provides customer service and assistance to patrons, participants, and the public, resolves sensitive issues and problems, and provides information regarding programs, policies and services, to ensure inter-departmental coordination. Oversees special projects and performs project management, as assigned by the Department Director.  Promotes green practices to reduce negative impact on the environment.  Attends various meetings, serves on assigned committees, and/or presents information as needed, participates in department and workgroup meetings. Represents the Director/Managers at internal and external meetings as directed. Prepares a variety of documents, technical and statistical reports, graphs, maps, and presentations using a variety of software such as word processing, spreadsheets, databases, and other system software. Composes letters, memorandum and other types of correspondence for the management team.  Maintains confidentiality of department issues and documentation. Reviews and verifies financial transactions and accounting entries related to accounts payable, accounts receivable, fixed assets, and other accounting functions for the Public Works Department. Keep the Public Works Fuel delivery LOG current and completes month end reconciliation for Fuel analysis. Reviews and update the Fleet Replacement List.  Complete end of month closing on Fleet module and post of Fleet charges to be invoiced to the departments.  Blanket report updates and distribution semi-weekly. Keeps the Contract Report/Log up to date, following and review expiration dates. Assists in the elaboration of new policies. Answers phone calls, related to any Public Works related topics, monitoring and response of the Public Works Financial email account.  Communicates and work with the Finance Department related to CIP issues and the reclassifying of assets on POs. Prepares and send past due letters to Sanitation Customers  Processes additional pick-up charges and inactivity fees for Sanitation Customers. Reviews work orders form Rock Solid that generates fees.  Backup for online orders. Verifies and process travel requests and expenses. CIP Report updates bi-weekly.  Additional Functions  May Serves as back-up for the Financial Services Administrator.  Serves as back up for the Accounting Technician  Performs other related duties and special projects as assigned Bachelor's degree in accounting, Finance, or Business Administration from an accredited University; with one (1) year previous work experience in some form of purchasing and/or contract management. Must have completed Excel Beginner Certification/Course or complete within six (6) months of hire? and · Must possess (or able to obtain within fourteen (14) days of hire) and maintain a valid Florida driver's license. PREFERRED QUALIFICATIONS  Minimum Qualifications for education and experience must be met before consideration of the following Preferred Qualifications One (1) year previous work experience in local government. Demonstrated ability to design and compile statistical reports, forms and records. Knowledge of accounting principles, budget, fixed assets, grants, audit and CIP.Effectively communicates with supervisor, employees, other departments, contractors, engineers, companies, vendors, outside agencies, the public, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.  Accurately and expeditiously receives and delivers messages and information to the appropriate individuals.  Ability to prepare accurate and thorough written records and reports.  Ability to understand and follow oral and written instructions and to complete assigned tasks with minimal supervisory direction.  Ability to understand and quickly and accurately follow brief oral and written instructions on moderately complex matters. Ability to establish and maintain harmonious working relationships with supervisor, customers, other employees, other departments, other governmental and regulatory agencies, and the general public. KNOWLEDGE, SKILLS, AND ABILITIES  Knowledge of bookkeeping terminology, methods, procedures, and equipment.  Knowledge of standard office procedures, practices, and equipment.  Skill in the use of computer terminal and word processing equipment.  Demonstrate exceptional skill with spreadsheets. Ability to understand and follow oral and written directions.  Ability to establish and follow detailed work procedures.  Ability to post accounts and to perform mathematical computations with speed and accuracy.  Skilled in the use of a variety of office machines and some typing ability.  Ability to establish and maintain effective working relationships with supervisors, employees, and contractor. The City of Boynton Beach, Florida, is an Equal Opportunity Employer (EEO) and Affirmative Action Employer. All applicants receive consideration for employment without regard to race, color, religion, gender (including identity or expression), marital status, sexual orientation, national origin, age, disability or any other protected classification as defined by applicable law (except as limited by Personnel Rules, Collective Bargaining Agreements, or bona fide occupational qualifications).    Title I of the Americans with Disabilities Act (ADA) protects qualified individuals with disabilities from employment discrimination. Under the ADA, a person has a disability if he/she has a physical or mental impairment that substantially limits a major life activity. The physical demands described within the job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. In compliance with the ADA, the City of Boynton Beach will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.   VETERANS' PREFERENCE:   Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority in the City's hiring process. Additionally, certain servicemembers may be eligible to receive waivers for postsecondary educational requirements in employment by the City. A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements are subject to possible modifications to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the abilities and aptitudes to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat of significant risk to the health or safety of themselves or others. Requirements are representative of the minimum level of knowledge, skills, and ability.