Title: Administrative Assistant to the Dean of Nursing Agency: Northern VA Community College Location: Fairfax County - 059 FLSA: Nonexempt Hiring Range: Commensurate with Experience (Up to $75,000 max) Full Time or Part Time: Full Time Additional Detail Job Description: General Description: This is a mid-level position that will serve as the Administrative Assistant and the first point of contact for Nursing Division Dean in administrative support functions within the Nursing Division. Duties and Tasks: * Serves as first point of contact for Division Dean * Administrative support functions within the Nursing Division * Responsible for ensuring full administrative support in all administrative functional areas including budget control, procurement, travel, coordinate division communications and internal operational functions * Provide administrative support requiring the application and interpretation of established policies and procedures * Maintain Division budget and act as primary purchasing agent. * Governing Division/Campus/College programs and services and other duties as assigned. * Oversee work study assignments. Minimum Qualifications: Required KSAs: * Ability to meet and follow up on suspense/deadline dates, i.e. Division Dean, working calendar and current college issues. * Analyze problems to identify significant factors, gather pertinent data, recognize and implement solutions. * Ability to study, perform analysis and evaluation leading to the development or improvement of managerial or administrative policies, practices and procedures. * Ability to work independently and/or as part of a team. * Ability to follow policies and procedures of the Nursing Division, NVCC and VCCS. * Working knowledge of and familiarity with approval and accreditation agencies (Va Board of Nursing and ACEN). * Ability to perform standard office administration functions, such as word processing, e-mail, use of VCCS/College and Nursing program specific databases (HRMS, Peoplesoft, eVA, AIS, NATs, eVA, ChromeRiver, CANVAS, etc.), calendar, Internet etc. * Ability to use the VCCS PeopleSoft in support of Division Dean, Associate Dean, Nursing Coordinator/Counselor, faculty, staff and students. * Ability to use the VCCS portals - PeopleSoft for entering grades, schedules, classes and student registration. * Ability to plan and coordinate functions, i.e. meetings, events and special projects. * Ability to work with and maintain confidential and sensitive material. * Ability to maintain faculty and adjunct files within the division. * Ability to maintain Administrative share drive and files therein. * Ability to operate and maintain division office equipment i.e. copiers, fax machines, printers, computers. * Organizational skills * Leadership skills Minimum Qualifications: * Experience in an administrative support/assistant role. * Experience with Office Software: Proficient in MS Word; Excel; Power-Point * Customer service experience * Experience with budget and purchase management * Records management experience Additional Considerations: Additional Considerations: * Experience working in a community college/university setting is highly desirable. * Experience with AIS, SIS, and/or other organization information systems competencies.