Job Title Facilities & Maintenance Coordinator, Intermediate Job ID 608208 Location Facility Srv: Custodial Shop Full/Part Time Full-Time Favorite Job Regular/Temporary Regular Workplace Culture NAU aims to be the nation's preeminent engine of opportunity, vehicle of economic mobility, and driver of social impact by delivering equitable postsecondary value in Arizona and beyond. Special Information * This position is open to only current regular, benefit-eligible NAU employees ONLY. (Temporary employees, student workers, variable-hour benefit-eligible employees, and other non-regular employees are not eligible to apply). * This position is an on-site position which requires the incumbent to complete their work primarily at an NAU site, campus, or facility with or without accommodation. Opportunities for remote work are rare. * Employees of Facility Services are considered essential staff and must report to work when the university is closed for emergencies. This position is required to participate is on-call, call back duties and snow removal, which can include days, nights, weekends, and holidays. Under established circumstances will respond to emergency dispatch calls within set timeframes Administrative or Campus Living buildings. * Complies with all job-specific safety requirements and procedures identified in job-specific hazard assessments (required training, PPE use, standard operating procedures, etc.). Proactively participates in accident prevention efforts and responds to injuries and accidents promptly to modify activities and prevent further accidents. Job Description Under the general direction of the Custodial Operations Manager, the Custodial Facilities & Maintenance Coordinator, Intermediate is a member of the Facility Services Custodial Management Team. This position assists in the creation and/or maintenance and coordination of one or more programs/processes designed to meet specific goals within the Facility Services Custodial Department. Distinguishing characteristics of this position include; follows standard principles and guidelines with some latitude for personal decision making (any personal decision making is expected to utilize existing standards and procedures); demonstrates intermediate knowledge of concepts, processes, and practices; diagnoses causes of problems; proposes potential solutions with the goals of the unit; applies broad knowledge of concepts and procedures to perform moderately complex tasks. This position will assist and advise the Assistant Director of Facilities and Maintenance in fulfilling the Facility Services' mission to Northern Arizona University by practicing sustainable maintenance and operations methods, ensuring clean, healthy and safe living and working environments, providing excellent customer service to the campus community, adopting industry best practices, following policies and procedures, and empowering the custodial workforce. The successful candidate will be required to work 4am till 1pm - Monday through Friday. Planning, Scheduling and Process - 50% * Demonstrates dedication to the development of sustainable operations and maintenance practices. * Participates in establishing and scheduling major custodial projects. * Inspects buildings, rooms, storage space, hallways, fixtures, and custodial equipment to observe the results of work. * Manages and tracks key tasks and workloads across the unit/department. * Assists in the development of program content or processes; monitors metrics and performance; maintains operation of the assigned program or process. * Contributes to the development of program/process policies and standards; upholds these policies and standards with fellow employees, customers, or other stakeholders. * If applicable, ensures program/process compliance with all applicable university, state, federal, or other laws, rules, regulations, and guidelines * Delivers presentations to communicate information about the program(s)/process(es). * Trains and advises others on program/process guidelines and details. * Gathers, researches, summarizes, and analyzes information regarding program/process; calculates statistics and compiles data to prepare special and/or recurring reports. * May schedule and participate in meetings or committees on behalf of the program(s). * Minor maintenance and repair of custodial equipment. * Oversees recycle program * Organizes and collects custodial physical space information. * Gathers building information and organizes the data for department use. Recordkeeping - 30% * Manages and maintains records of program/process data, which may include inputting or updating data in a database. * Collects and maintains records on buildings, maps and maintenance activities * Collects, manages and maintains records of program/process data, which may include inputting or updating data in a database. * Organizes custodial information including custodial procedures and operation manuals. * Collects square footage data to help determine cleanable square footage and work loading. * Initiates work orders for repair/maintenance. Reports malfunctions of bathroom fixtures, light fixtures and/or damages to room and hall furnishings. * Completes annual inventory. Team Support Responsibilities - 10% * Participates in planning, coordinating, and prioritizing staffing of work activities for the custodial work force. * Monitors the inspection of buildings and facilities to ensure all standards are being met. * Delivery of supplies and equipment. * Attends custodial management meetings. * May supervise student or temporary employees. * Fills in when needed on a short-term basis for Custodial Managers * Can lead custodial staff on cleaning operations and special projects. Other - 10% * May shovel and remove snow and ice from designated areas such as sidewalks, and entryways as required. * Other duties as assigned. Minimum Qualifications * High School Degree * 2-4 years of relevant experience * Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis. Knowledge, Skills, & Abilities Knowledge * Knowledge of rules, regulations, guidelines, and procedures related to program area. * Knowledge of budgeting and account reconciliation principles. * Knowledge of organizational practices and principles. * Knowledge of cleaning equipment, products, techniques, and safety standards applicable to the position. Skills * Program coordination and execution. * Coordination of activities, evaluating data, and establishing priorities. * Microsoft Office Suite (Word, Excel, PowerPoint). Abilities * Works independently. * Exercises good judgement and professionalism. * Communicates effectively. * Promotes a diverse, inclusive environment. * Observe all departmental/university safety rules, policies and regulations related to the efficient and safe performance of job duties. * Ability to lift/move heavy objects up to 50 lbs. Driving Requirement Driving a vehicle on behalf of the university is anticipated to be a regular part of this position. Arizona Administrative Code Fleet Safety Policy requires all employees who drive on university business become authorized by submitting Driver's license information for driving record monitoring, and completion of training appropriate to the level of driving performed. The law applies to all faculty, staff, and students who drive personal or university-owned motorized vehicles for any business purpose. More information on the NAU Authorized Driver Policy can be found on the NAU website. Background Information This position has been identified as a safety/security sensitive position. Therefore, per AZ Revised Statute, Northern Arizona University requires satisfactory results for the following: a criminal background investigation, employment history investigation, degree verification (in some cases) and fingerprinting. If you are applying for a job that requires a CDL, you will be required to register with the Federal Motor Carrier Safety Administration Drug & Alcohol Clearinghouse and adhere to the clearinghouse requirements. Additionally, as an employer in the state of Arizona, NAU is required to participate in the federal E-Verify program that assists employers with verifying new employees' right to work in the United States. Finally, each year Northern Arizona University releases an Annual Security Report. The report is a result of a federal law known as the Clery Act. The report includes Clery reportable crime statistics for the three most recent completed calendar years and discloses procedures, practices and programs NAU uses to keep students and employees safe including how to report crimes or other emergencies occurring on campus. In addition, the Fire Safety Report is combined with the Annual Security Report for the NAU Flagstaff Mountain Campus as this campus has on-campus student housing. This report discloses fire safety policies and procedures related to on-campus student housing and statistics for fires that occurred in those facilities. If you would like a free paper copy of the report, please contact the NAUPD Records Department at (928) 523-8884 or by visiting the department at 525 E. Pine Knoll Drive in Flagstaff. Salary Salary range begins at $45,647. Annual salary commensurate with candidate's qualifications and related experience. FLSA Status This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA) and therefore will not earn overtime or compensatory time for additional time worked. Benefits This is a Classified Staff (CLS) position. NAU offers an excellent benefit package including generous health, dental and vision insurance; participation in the Arizona State Retirement System; paid vacation and 10 holidays per year; and tuition reduction for employees and qualified dependents. More information on benefits at NAU is available on the Human Resources benefits website. Classified Staff employees are in a probationary status for their first six months at NAU. NAU is a tobacco and smoke-free campus. Employees offered a position will be eligible for state health plans (including NAU's BCBS Plan). New employees are eligible for benefits on the first day of the pay period following their enrollment, after their employment date. Employees will have 31 days from their start date to enroll in benefits. Additionally, new employees will begin participating in the Arizona State Retirement System, and the long-term disability coverage that accompanies it, on the first of the pay period following 6 months after the new employee's start date. Learning and Development Your career at Northern Arizona University includes the opportunity for professional development. New employee on-boarding training includes courses to be completed within the first 30 days. Immigration Suppt/Sponsorship NAU will not provide any U.S. immigration support or sponsorship for this position. Application Deadline January 6, 2025 at 11:59 p.m. How to Apply To apply for this position, please click on the "Apply" button on this page. You must submit your application by clicking on the "Submit" button by midnight of the application deadline. If you need assistance completing your application there are instructions available on the Human Resources website or in person in the Human Resources Department located in Building 91 on the NAU Campus - on the corner of Beaver and DuPont Streets. If you are an individual with a disability and need reasonable accommodation to participate in the hiring process, please contact the Disability Resources Office at 928-523-8773, DR@nau.edu, or PO Box 5633, Flagstaff AZ 86011. Equal Employment Opportunity Northern Arizona University is a committed Equal Opportunity/Affirmative Action Institution. Women, minorities, veterans and individuals with disabilities are encouraged to apply. NAU is responsive to the needs of dual career couples. Know Your Rights Poster NAU is an Employer of National Service. AmeriCorps, Peace Corps, and other National Service alumni are encouraged to apply.