Posting Number: 20244243S Position Title: Assistant Director of Admissions - Villanova School of Business Position Type: Staff Location: Villanova, PA Recruitment Type: Internal/External Applicants Work Schedule: full-time/12-months Avg Hours Week Department: 981 - Internal Online Prog Mgmt Position Summary: The Assistant Director of Admissions (AD) works with prospective students interested in Villanova's campus and online graduate program offerings, assisting with the yield of high-caliber students. This role serves as a member of the admissions committee and is responsible for acting as a prospective student advocate. In conjunction with program leadership, the Assistant Director ensures that the target enrollment and revenue streams for these respective programs are achieved. The AD quickly develops and continually refines an expert understanding of the programs in the Graduate School of Business portfolio to ensure compelling, consistent, and accurate communications with prospective students across a variety of channels. The AD is responsible for generating and assessing prospective candidate leads, evaluating applications, and making recommendations for admission to the admissions committee. Additionally, they will build and maintain relationships with candidates throughout the enrollment timeline, from inquiry to enrollment. The AD communicates with leads promptly across various channels and provide frequent feedback on the quality of such leads. They conduct information sessions, presentations and represents the programs at various events/conferences online and in person regionally and nationally to impact and increase the admissions pipeline. In all types of communications, they serve as an ambassador of the University and Graduate programs in accordance with its brand and values. The Assistant Director uses technology to effectively manage inquiry, admissions, and enrollment pipelines, generating metrics and reports to track progress toward enrollment goals. They are responsible for managing the data throughout the admissions process that is required for various rankings, accreditation, and other industry reports as well as that required to provide timely enrollment updates to leadership. They work collaboratively with the members of the Graduate Programs Office, the digital marketing team in the central Office of University Communication and Marketing as well as those in the central Office of Online Programs. Duties and Responsibilities: Student Recruitment and Yield Strategy * Develops and implements recruiting and yield strategies for graduate multi-modality programs with the explicit goals of generating awareness for the programs, recruiting target students, and increasing enrollments/yields. * Leads information sessions. * Manages program scholarship initiatives. * Coordinates the development of marketing and communication plans to assist in developing relationships and nurturing students along the application process. * Fulfills recruitment responsibilities and provides feedback on recruitment events. * Inputs and manages inquiry and application information in the Slate customer relationship management system. Prospective Student Engagement * Follows-up and engages prospective students promptly in their preferred manner of communication for the multi-modality graduate programs, assessing qualifications, counseling candidates about respective program features and outcomes, and maintaining an active set of strong candidates. * Assists prospective students in making an informed decision as to whether the program is a right fit for their professional goals based on their expert understanding of the Graduate portfolio. * Helps prospective students through the application process, interviews candidates (if needed) and recommends admissions decisions to admissions committee. * Ensures prospective students are shepherded through each stage of the process, following up as needed to increase conversion rates and ultimately yield. * Frequently reports on progress to stated enrollment goals to leadership. * Works collaboratively with the student services team to transition admitted students who intend to enroll and are moving into the registration stage. Admissions Project and Event Support * Participates and/or leads projects related to the admissions goals and objectives of the Graduate Programs office. * Represents the Graduate Programs Office at industry and professional organization events and leverages relationships to impact and increase the admissions pipeline. Minimum Qualifications: Formal Education * Bachelor's degree is required. Work Experience * Minimum of 3 - 5 years of relevant and applicable work experience in a professional environment. * Direct experience in admissions at an institution of higher education for both online and campus programs, or experience recruiting in an organization/corporation for both remote and onsite positions. * Demonstrated experience executing admissions or recruiting strategies/tactics. * Demonstrated presentation skills and experience. * Experience developing targeted, compelling, and effective communications messages to prospective students or recruits; managing projects, deadlines, and priorities; planning, coordinating, and executing events; managing relationships with various constituents; analyzing and interpreting analytics and working on teams. Work Skills * Excellent written, oral communication, facilitation, interpersonal and collaborative skills. Must convey a highly professional demeanor and be a team player. * Strong organization skills, the ability to handle a fast-paced environment and manage multiple projects/tasks with varied deadlines. * Must be poised with strong customer-service skills and be able to work independently under general supervision. * Must be comfortable working with various stakeholders across functional areas. * Ability to quickly learn and stay abreast of detailed curricular and program features in the degree portfolio. Specific Job Knowledge: * Must have knowledge of learning or working in a remote environment and understand the associated benefits and challenges. * Must be accustomed to working toward aggressive admissions/recruitment goals, tracking recruiting metrics/analytics and translating results into reports for leadership. * Must be proficient in all standard computer applications, including Microsoft Office products, particularly Microsoft Word, PowerPoint, and Excel. Equipment Knowledge: * General office equipment Other: * The individual must have a deep commitment to the well-being of Villanova University, a commitment to the University's Catholic/Augustinian heritage, and the advancement of its mission, and to serving the needs of a diverse community. * They must be able to serve as an ambassador of the University, the Graduate Programs, its brand and values in all communications/presentations. Preferred Qualifications: Formal Education * Master's degree is a plus. Work Experience * Admissions experience at the graduate school level. * Experience recruiting graduate students in a higher education environment a plus. Specific Job Knowledge * Knowledge of Slate is a plus. Physical Requirements and/or Unusual Work Hours: They must possess the ability to work evenings, weekends, and travel as the demands of the job dictate. Special Message to Applicants: Posting Date: 12/20/2024 Closing Date (11:59pm ET): Salary Posting Information: Commensurate with experience. Salary Band: 13 Job Classification: exempt References Needed References Needed Minimum Number of References Needed 3 Maximum Number of References Needed 3