About the Employer The Orange County Department of Education (OCDE) serves some of Orange County's most vulnerable student populations and provides support and mandated fiscal oversight to 28 school districts serving more than 600 schools and approximately 475,000 students. In addition to providing direct instruction to students through its own alternative and special education programs, OCDE administers an array of programs and services that are critical to the operations of local school districts and community colleges, facilitating professional development, legal guidance, payroll, career and technical education support, high-speed internet access, Local Control and Accountability Plan assistance and approval, resources for families, and student enrichment. OCDE's vision is that "Orange County students will lead the nation in college and career readiness and success." Department staff are working to achieve this goal in collaboration with educators at all levels of student development, from early childhood through higher education, and in partnership with families, businesses and community organizations. Job Summary Job Summary The Orange County Department of Education's (OCDE) Educational Services Division is dedicated to supporting professional learning for Orange County school districts. Through our collective capacity, Educational Services provides high quality and sustainable professional learning that enhances the professional capital of the community we serve. We provide multi-tiered system of support to the Orange County community that focus on academic, behavioral, and social success for all learners through: Professional Learning,Technical Assistance, Tools and Resources. As a Senior Administrative Assistant, you will play a key role in coordinating and assisting in administering technical administrative activities for assigned programs. This position will also monitor and track multiple program budgets and ensure that program expenditures conform with applicable funding requirements. If you're ready to make an impact, join us and become part of a division dedicated to education! KEY RESPONSIBILITIES: • Provides specialized information and clarification to both OCDE and district staff and the public; researches and answers questions regarding programs and their requirements, operations, activities and detailed processes. • Performs technical duties applicable to assigned program, including: setting up and maintaining databases on program courses, training programs/workshops, participants, instructors, and readers. • Performs event/logistical planning, coordinates and makes arrangements for workshops, meetings, trainings, conferences and other events at OCDE and off site. • Establishes and maintains detailed calendars and timelines of workshops, training programs and related activities, due dates and schedules. • Types and processes travel requests, mileage forms, print requests, purchase requisitions, purchase orders, invoices, payment requests, time sheets, contract request forms and other documents. View Job Description Requirements / Qualifications Education and Experience: Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: • Graduation from high school or high school equivalency test. • Three (3) years of office administrative or secretarial experience; or an equivalent combination of training and experience. There are supplemental questions in the application. Please note that the EdJoin system will time-out after a 20-minute period of perceived inactivity. To assist you in the preparation of your application, the supplemental questions are listed here. Your responses should be thoughtful and thorough, and within the limit of 5,000 characters or less. We recommend that you prepare your responses in advance of beginning the application. 1. This position requires a significant level of independent judgment and decision-making. Can you provide an example of when you faced a challenging administrative or technical situation and how you handled it to ensure a successful outcome? 2. Event and logistical planning are other essential duties in this role. Can you describe when you were responsible for organizing an event or training session? What steps did you take to ensure everything went smoothly, from securing locations to managing materials and participant communication? Notice to Applicants: If you require accommodation in the application process, please inform us. Comments and Other Information Resumes will not be accepted in lieu of the completed online application. Before receiving authorization to work in this position, the individual selected will be required to provide a current negative TB authorization, within the last 60 days, and submit fingerprints for the purpose of conducting a confidential background investigation and record check. The tests are arranged and paid for by OCDE. The Immigration Reform and Control Act of 1986 requires employers to verify the employability of all new employees. Before the Department will finalize an offer of employment, the candidate selected will be required to show original documents which establish both the individual's identity and employment authorization. The candidate must also sign a statement under penalty of perjury regarding his/her employability. We reserve the right to reopen, readvertise, or delay filling this position. AA/EOE/ADA For more information about this position, go to the pdf file here https://edjoinprodstoragewest.blob.core.windows.net/jobdescriptions/533/jobDescription133788467636768447.pdf