HIRING RANGE:  $1,577.34 - $1,932.30 Biweekly FULL SALARY RANGE:   $1,577.34 - $2,287.26 Biweekly    The City: With over 100,000 residents, the City of Allen is a dynamic and welcoming community. The City of Allen's strong economy, diverse population, great educational institutions and quality of life makes it the ideal place to work, live, and play. The City of Allen has something to offer for everyone.   The City's Mission, is "To achieve excellence in managing development of the community and in providing city services so that conditions of living and public confidence are continually enhanced".   Our employees serve the citizens of Allen with the PRIDE values. We do "Work that MATTERS!" * People First - Giving priority to others * Respect - Treating others with courtesy and dignity * Integrity - Serving with honesty, trust and hard work * Deliver - Following through on commitments while exceeding expectations * Excel - Creating an innovative and improving work environment The purpose of this position is to provide administrative support to the operation of City departments and services. This is accomplished by coordinating and completing numerous activities related to the City and its departments. Other duties may include providing customer service, assisting with board and commission meeting processes, maintaining records and databases and interfacing with other City employees and citizens. This position does not provide direction to other employees. The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.  * Provides support to the department by handling correspondence, distributing mail, writing memos and letters, making copies, managing the flow of information for the department, overseeing purchasing and accounts payable tasks, utilizing computer programs and software, generating and distributing reports for the department and processing purchase orders, time sheets and leave requests. * Provides customer service by greeting and assisting customers, taking incoming calls, routing calls to the correct office or person, copying and distributing messages within the office, answering questions from citizens, applicants, employees and the general public, assisting customers with complaints and making calls for the department when necessary. * Provides numerous administrative services by scheduling appointments, typing, proofreading and preparing reports, screening calls and participating in the duties relating to department administration, advertising and updating open positions, publishing legal notices, maintaining department inventories including ordering and maintaining office equipment and supplies, maintaining personnel files, payroll records and agenda items, and providing assistance to other departments and preparing special projects as requested. * Assists with meeting, board and commission processes by preparing, assembling and delivering meeting packets, coordinating and scheduling meetings, assisting in preparing presentations and presentation materials and typing agendas and minutes. * Maintains records and databases by updating and maintaining files and records, creating and maintaining databases, obtaining and entering information into databases, compiling and preparing information for reports and researching or searching for information in files and databases. May serve as the Records Liaison Officer for the department's Records Management Program. Education & Experience  Work requires broad knowledge in a general professional or technical field. A typical way to obtain the required qualifications would be: * High School diploma or equivalent plus two (2) years of relevant work experience Other combinations of education and experience may be considered. Certification and Other Requirements  * Valid Class C Drivers License. Overall Physical Strength Demands Light - Exerting up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. Reading Intermediate - Ability to read papers, periodicals, journals, manuals, dictionaries, thesauruses, and encyclopedias. Ordinarily, such education is obtained in high school up to college. However, it may be obtained from experience and self-study. Math Intermediate - Ability to deal with system of real numbers; practical application of fractions, percentages, ratios/proportions and measurement. Ordinarily, such education is obtained in high school up to college. However, it may be obtained from experience and self-study. Writing Intermediate - Ability to write reports, prepare business letters, expositions, and summaries with proper format, punctuation, spelling, and grammar, using all parts of speech. Ordinarily, such education is obtained in high school up to college. However, it may be obtained from experience and self-study. Managerial Receives directions: The employee normally performs the duty assignment after receiving general instructions as to methods, procedures, and desired end results with some discretion when making selections among a few, easily identifiable choices. Assignment is reviewed upon completion. Supervisory / Organizational Control No responsibility for the direction or supervision of others. Complexity Work involves choices of action within limits set by standard practices and procedures. Professional judgment is required to apply the proper course of action. Interpersonal / Human Relations Skills Discussion Frequent: From 21% to 50% of work time.