Job DescriptionJob DescriptionWe are in search of a dedicated Administrative Assistant to be part of our team in White Bear Lake, Minnesota. In the role of an Administrative Assistant, your primary focus will be on managing mailings, maintaining office supplies, assisting with company events, and facilitating customer and in-house lunches. Moreover, you will ensure the upkeep of communal areas and serve as the first point of contact for visitors. This role offers a contract to permanent employment opportunity.

Responsibilities:
• Managing traditional mail forms from UPS promptly
• Assisting with the organization of company events and functions
• Facilitating the ordering of lunches and managing all hands-on-deck situations
• Overseeing the cleanliness of the breakroom including dishes and coffee preparation
• Serving as the first point of contact at the entry, with your own computer and phone
• Maintaining a guest log for visitors and informing engineers of their arrival
• Purchasing supplies for the breakroom, bathrooms, and other essential areas
• Jumping between departments when needed to ensure smooth operations
• Collaborating across departments and sharing skills for continuous learning and improvement
• Answering inbound calls and correspondences, ensuring top-notch customer service
• Conducting data entry tasks and maintaining accurate records using Microsoft Office Suite
• Scheduling appointments and coordinating direct mail and distribution of incoming mail
• Ordering office supplies as required.

• Proficient in answering inbound calls and handling inbound-outbound calls effectively.

• Demonstrated experience in customer service, providing assistance and information to clients in a detail-oriented manner.

• Skilled in data entry tasks, ensuring accuracy and timeliness.

• Ability to manage email correspondence, responding to inquiries promptly and in a detail-oriented way.

• Proficiency in Microsoft Office Suite including Microsoft Excel, Outlook, PowerPoint, and Word.

• Capable of scheduling appointments, coordinating meetings, and managing calendars.

• Experience with direct mail initiatives, including creation, distribution, and tracking.

• Ability to distribute incoming mail in a timely and organized manner.

• Responsible for ordering office supplies, maintaining inventory, and ensuring the smooth operation of the office.

If you are interested, please call 651 293 8033