POSITION SUMMARY: The recruiting assistant supports the recruitment process and works with Senior management and HR teams throughout the hiring process. The recruiting assistant role posts approved job openings, screens, schedules interviews, manages candidates, handles applicable paperwork, and coordinates the hiring and onboarding process. DUTIES AND RESPONSIBILITIES: * Assist in posting job openings on our career site and various job boards such as Indeed, LinkedIn, Handshake, etc. * Maintain ADP Recruitment module (Applicant Tracking System) and job boards by updating job posts. * Assist in drafting and updating job descriptions. * Assist in screening resumes and applications to identify qualified candidates. * Coordinate scheduling logistics between candidates and hiring managers. * Schedule prescreens, interviews, and conduct orientation. * Assist with conducting initial prescreen calls to evaluate and assess candidates for specific roles. * Provide HR Manager and hiring managers with feedback and recommendations on candidates. * Communicate promptly with candidates to keep them informed throughout the recruitment process. * Update candidate statuses in ADP and generate reports to reflect the status of candidates in the pipeline. * Support HR Manager with HR administrative tasks as needed. * Serve as backup to other administrative and other Human resource duties. * Supporting operations with special projects. JOB SPECIFICATIONS: Education Required: An associate's degree in a related field is preferred. Experience Required: * Minimum of 3 years in an administrative support role. * Prior experience in recruitment or HR-related tasks is a plus. * Proficiency in utilizing administrative software such as Microsoft Office 365. * Ability to work effectively in a fast-paced environment and manage multiple tasks. Skills Required: * Strong organizational skills and attention to detail. * Excellent verbal and written communication skills. * Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy. * Proficient with Microsoft Office Suite, Teams, Webex Travel Required: Local to the Tri-City Area Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position the employee is regularly required to talk and hear verbal communication. The employee is frequently required to sit, and regularly required to stand and walk. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and the ability to adjust focus. Moderate to extensive keyboard activity is required. Some lifting (up to twenty pounds) may be required. The employee must have and keep a valid driver's license from a state in the United States and have or be able to get a passport for international travel. Work Environment: Work is a typical office setting: air conditioned, ventilated, lighted environment (80% is sitting). Occasionally called upon to work overtime or odd schedules. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Environmental conditions are somewhat variable, but generally acceptable in temperature, ventilation, and lighting with CRT exposure. While performing travel related activities associated with this position, the employee may occasionally be exposed to variable and outside weather conditions. While performing travel related activities associated with this position within a hospital or healthcare environment, the employee may occasionally be indirectly or directly exposed to OSHA category I materials including blood, body fluids, and / or tissue, and potential hazardous chemicals. While performing travel related activities associated with this position within a hospital or healthcare environment, the employee must follow all established hospital safety policies relating to the environment.